Supply or Supply and Deliver Cover Material (Chips) and Pre-Coated Chips

Yavapai County Public Works has issued Invitation for Bid 27-PW-24 for the supply and optional delivery of cover material chips and pre-coated chips. The scope includes providing cover materials in 1/4, 5/16, 3/8, and 1/2 inch sizes, as well as pre-coated chips, available via plant pick-up or F.O.B. Destination delivery. All materials must adhere to ADOT Standard Specifications Section 404-2 and ASSHTO T 11-85 for aggregate washing, with a strict limit of 8% by weight for elongated or flat pieces. The bidder is responsible for all laboratory tests and certifications to ensure compliance, and the County reserves the right to reject any non-conforming materials. The contract is scheduled to begin on December 1, 2026, for a one-year term, with the possibility of four one-year extensions. This is a non-exclusive agreement, and the County may award a single or multiple contracts based on the best interest of the County, subject to approval by the County Board of Supervisors. Bids must be submitted electronically via the OpenGov Procurement Portal by October 15, 2026, at 1:30 pm MST. Required submission documents include a pricing sheet, a subcontractor list if applicable, and a non-collusion affidavit. Administrative requirements include a net 45-day payment term following the submission of detailed invoices and the mandatory registration for the County Electronic Funds Transfer program within one month of the effective date. Contractors must maintain compliance with OSHA, EPA, and ADA regulations, as well as Arizona State Executive Orders regarding equal employment. Additionally, for-profit contractors with ten or more employees and contracts exceeding 100,000 dollars must certify they are not engaged in a boycott of Israel and do not utilize forced Uyghur labor.