Swimming Pool Rentals - High School

The Chesapeake Public Schools District is seeking qualified, licensed, and insured vendors to provide swimming pool rentals for high school use under Invitation to Bid IFB-074-2526, with proposals due by May 22, 2026. As the seventh-largest school district in Virginia, serving nearly 40,000 students and 6,000 employees across 56 schools, the District is committed to equal opportunity and non-discrimination in all operations. Bidders must meet all technical specifications outlined in the solicitation, with awards made on a Lowest Price Technically Acceptable basis—meaning technical conformance is evaluated first, and the lowest-priced responsive bidder is selected. The contract does not specify a fixed term or exact quantity but allows for unilateral increases of up to 10% or 50% with mutual agreement, and performance is governed by detailed delivery, inspection, and acceptance protocols. All services must be rendered at locations specified in Attachment A and the District’s warehouse, with deliveries required during business hours and subject to F.O.B. destination terms. Contractors must provide proof of insurance including $1 million commercial general liability, $1 million automobile liability, and workers’ compensation coverage, naming the District as an additional insured, and must submit certificates within ten days of award. No work may begin without approved insurance documentation. All personnel interacting with students must be vetted: vendors must disclose and certify that no individual with a conviction for violent felony, sexual abuse of a child, or crime of moral turpitude will be involved in performance, and must list all personnel assisting with the contract. Vendors must also certify compliance with federal immigration laws, and failure to maintain lawful employment status for all workers may result in contract voidance. Packaging must meet commercial standards with proper labeling including contract number, contractor name, and contents; delivery documentation must accompany each shipment. Records must be retained for five years post-payment and are subject to audit. The District reserves the right to inspect and reject non-conforming goods and requires notification of force majeure events. Bids must be submitted electronically through the OpenGov e-Bidding portal, including a mandatory .docx Letter of Transmittal and all required certifications, with no physical submissions accepted. Failure to comply with any requirement renders the bid non-responsive.