Systemwide Nonresident Alien (NRA) Tax Compliance Software & Services

Minnesota State is seeking proposals for a systemwide, cloud-based Software-as-a-Service solution to manage Nonresident Alien tax compliance for its colleges, universities, and system office. The primary objective is to ensure compliance with federal tax requirements for payments made to foreign nationals and business entities, specifically focusing on tax residency determinations, treaty analysis, and the generation and electronic filing of IRS Forms 1042-S and 1042. The desired solution must include a payee portal, single sign-on capabilities, API integrations, and adhere to WCAG 2.1 AA accessibility standards. Security and privacy are paramount, with requirements for FERPA compliance and a preference for SOC 2 Type II or ISO/IEC 27001 certifications. The contract is intended to be effective in November 2026 for an initial term of five years, with options for three additional one-year renewals. Proposals will be evaluated on a 100-point scale, with significant weight placed on the work plan and adherence to Minnesota State terms and conditions. Key deliverables include a detailed implementation playbook, documented onboarding, and a guaranteed minimum uptime of 99.9%. Bidders must submit their proposals through the official e-procurement portal by November 2, 2026, and must include a notarized Affidavit of Non-Collusion and an Affirmative Action declaration to avoid disqualification. Pricing is requested as lump sums for both the total eight-year licensing and support costs and the one-time implementation fees.