T--Video Clipping Service

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; proposals are being requested and a written solicitation will not be issued. 1. Purpose: The Arkansas Army National Guard is seeking to enter into a contract for Video Clipping as stated in the Statement of Work.Period of services will be a Base Year with four (4) option years. The purpose of this solicitationis to procure services in order to monitor statewide and national TV news broadcasts for the purpose of monitoring day-to-day TV media coverage of the Arkansas National Guard. 2. Background: The Arkansas National Guard issues press releases and media alerts on a regular basis for the TV and other media to report events and issues relating to the Arkansas National Guard. 3. Objective: To track statewide and national media coverage/tim e dedicated to issues affecting the Arkansas National Guard. The service is also to provide PAO a word-for-word transcription (such as closed captioning) of all pertinent television coverage in Arkansas and including CNN and Fox national news networks. The information provided by this service will allow the PAO to monitor the effectiveness of press releases and media alerts as well as estimate the approximate value of airtime. Service company must be able to provide selected clips in a VHS format if requested. Such video clippings will be purchased outside the contract and cost of same is not to be included within the contract. 4. Project Scope: Service requested will be full stories in text format, such as provided by closed captioni ng, in word-for-word format transcripts. Speakers do not have to be specifically identified as identified on the screen. The word-for-word transcripts are to be of news stories about the Arkansas National Guard, as reported by all Arkansas television st ations affiliated with NBC, CBS and ABC networks, as well as national news items/stories covered by CNN and Fox networks. The transcripts will include at a minimum: program date, source (TV station), TV market coverage, media value, time of day, and total time, when available. Transcripts will be provided to the ARNG PAO office via e-mail on a daily basis Monday-Friday, with weekend news clips to be delivered on the Monday following. Video clips of the text transcriptions ARE NOT being contracted for at this time. This service is strictly for the capturing of the text transcriptions. In the event that an actual video is required, a separate contract will be negotiated for that purchase. 5. Vendor Specific Tasks and Requirements: " Sele cted vendor will capture text word-for-word transcriptions of media stories about the Arkansas National Guard as reported on statewide TV stations affiliated with NBC, CBS and ABC as well as stories reported on CNN and Fox News networks. Transcriptions wil l be transmitted to PAO daily via e-mail notification, Monday through Friday, with weekend stories to be transmitted on the Monday following. " Media text transcriptions are to be selected based on the following key search words: o Arkansas Nationa l Guard o Arkansas Guard o Arkansas Army Guard o Arkansas Air Guard o Chris Heathscott o Keith Moore " Media text transcriptions will be word-for-word format  not a summary. " Selected vendor will archive transcriptions for a minimum of 4 months. " Selected vendor must have the ability to provide those identified/selected stories via VHS tape format, DVD and MPEG downloads. THE PURCHASE OF VIDEO CLIPS IS NOT INCLUDED IN THIS CONTRACT. THEY WILL BE PURCHASED OUTSIDE OF THE CONTRACT . 6. Security: This document does not contain any FOUO/Classified information and is releasable to the public domain .7 Payment: Payment will be made Monthly at the end of the billing cycle by the USP&FO (comm accts Section). Please Send all Request for a copy of this Solicition to the Following E-Mail contact@example.gov Phone#+1 (555) 000-0000 Fax:501-212- 4419