U -- Air Force World Wide Youth Running Event

This is a combined synopsis/solicitation for commercial items. Purchase Request Number F7SVP240480100. The incorporated provisions and clauses are those in effect through Federal Acquisition Circular 01-20. Award will be made using Simplified Acquisition Procedures, therefore the evaluation procedures at FAR 13.106-2 will be used. The vendor shall follow the attached Statement of Work when completing bid. The NAICS Code is 711320; size standard $6,000,000 dollars. A firm-fixed price award will be made to the responsible offer or submitting the quote that provides the best value to the Government. All responses will be considered, but must be submitted on the requirement included in this synopsis. To be eligible to receive an award resulting from this solicitation, contractor must be registered in the DoD Central Contractor Registration (CCR) database, NO EXCEPTIONS. To register, you may apply at http://www.ccr.dlsc.dla.mil. Responses to this notice shall be provided in writing via e-mail to TSgt Jon Sanders contact@example.gov or TSgt Susan Brett-Farnsworth at contact@example.gov no later than 17 Mar, 2:30 P.M. (CT). Offerors must also include a completed copy of the provisions at FAR 52.212-3, Offeror Representations and Certifications'Commercial Items which can be obtained at http://www.arnet.gov/far. The provision at 52.212-1, Instructions to Offerors-Commercial, applies to this acquisition. The following clauses also apply: 52.212-4 Contract Terms and Conditions-Commercial Items. Paragraph (c) of this clause is tailored as follows: (c Changes. Changes in the terms and conditions of this contract may be made only by written agreement of the parties, with the exception of : (1) Administrative changes such as changes in the paying office, appropriation data, etc. (2) No cost amended shipping instructions (ASI) if(A) The ASI modifies a unilateral purchase order, and (B) The contractor agrees verbally or in writing, (3) Any change made before work begins if(A) The change is within scope of the original order, (B) The contractor agrees; ( C ) The modification references the contractor's verbal or written agreement. 52.212-5, Contract Terms and Conditions - Commercial Contract Terms and Conditions Required to Implement Statutes or Executive Orders - Commercial Items with these additional FAR clauses marked: 52.222-26, Equal Opportunity (E.O. 11246); 52.222-35, Affirmative Action for Special Disabled and Vietnam Era Veterans (38 U.S.C. 4212); 52.222-36, Affirmative Action for Handicapped Workers (29 U.S.C. 793); 52.222-37, Employment Reports on Special Disabled Veterans and Veterans of the Vietnam Era (38 U.S.C.4212); 52.232-33, Payment by Electronic Funds Transfer-Central Contractor Registration (31 U.S.C. 3332); 52.204-6, Data Universal Numbering System; 52.204-7004, Required Central Contractor Registration; 52.237-2, Protection of Government Buildings, Equipment and Vegetation; and 52.252-2, Clauses Incorporated by Reference (Feb 1998). In addition, DFAR +1 (555) 000-0000 with these additional clauses being applicable: 252.225-7007, Buy American Act-Trade Agreements- Balance of Payments Program; 252.227-7015, Technical Data'Commercial Items; and 252.227-7037, Validation of Restrictive Markings on Technical Data; 252.204-7004, Required Central Contractor Registration; and 252.232-7009, Payment by Electronics Funds Transfer. In addition, FAR 39.106 applies All Information Technology must be: (A) (1) Year 2000 Compliant; or (2) If non-compliant, items must be upgraded to be Year 2000 compliant. STATEMENT OF WORK HQ AFSVA/SVPYY AIR FORCE YOUTH RUNNING EVENT 1. INTRODUCTION. The Air Force Family Member Programs located on each Air Force installation provide programs for youth ages 6-18 years. The programs encompass a broad range of programs and activities in seven areas: Character and Leadership Development, Education and Career Development, Health and Life Skills, The Arts, Information Sports, Fitness, and Recreation, League Youth Sports Programs and School Age Programs. The Air Staff office responsible for these programs, HQ USAF/ILVY, provides funding and programming for world-wide events appropriate for all installations. 2. PROGRAM/PERFORMANCE OBJECTIVES. The purpose of this contract is to provide an AF-wide running event for youth ages 5-12 years 3. SCOPE. 3.1 Description of Services: The contractor will provide complete materials and on-line registration for a youth running event for youth ages 5-12 years for use in Air Force Youth Programs located in eighty-two sites in the United States and overseas. The materials will be packaged as a - turn key operation, which provides Youth Program managers and staff with all materials needed to conduct a running event for the target age group. Also included will be an on-line registration for all running participants. The contractor will maintain a website for registration. The website will accept parent registration for each child and will enable the running event POC for each base a report listing each participant's name and age. The materials will include: a) one youth tee shirt with custom youth running event logo for each participant (11,000 total) b) one consecutive run number for each runner (11,000 total) c) two safety pins for each runner (22,000 total) d) one marketing poster for each base (82 total) e) forty running course layout directional signs for each base (3,280 total) f) one start/finish banner for each base (82 total) g) 5000 ft of course layout tape for each base (410,000 ft total) NOTE: Tee-shirt with custom logo: must incorporate a red, white, and blue theme. The logo will appear on the front of the tee shirt in full size. Logo elements must incorporate one of the following phrases Air Force Kids Run, USAF Kids Run, or Armed Services Kids Run and may incorporate some or all of the following: (1) a patriotic theme such as US flag or stars, (2) youth ages 5-12 running (depictions of real youth must include both sexes and be multicultural OR generic youth may be used such as stick figures), and/or (3) running event items such as running shoes, start/finish banner, course layout track, etc. Marketing poster: poster will incorporate the custom logo and will leave a section on the poster for local date, time, and place of event. Start/finish banner: banner may be no smaller than 3 feet by 5 feet. 3.2 Service Delivery Schedule: N/A 3.3 Government Furnish Property/Services: NONE 3.4 General Information 3.4.1 Deliverables: The contractor will mail the materials to each of 82 sites based on the attached spreadsheet by 15 Apr 04. 3.4.1.1 The website will be available for on-line registration by 15 Apr 04 3.4.2 Security requirements. The website for on-line registration will be secure so that Air Force youth and parent information is not accessible by others. The vendor may not use the information from on-line registration to sell the list of parents names to any other vendors and may not use the list of names for any advertising or e-mails. 3.4.3 Period of Performance: 15 Apr - 30 Sep 04 3.4.4 Place of Performance: N/A 3.4.5 Hours of Operation: N/A 3.5 Appendices: N/A