Professional Services for the Administration of the Troy Turkey Trot Road Race

The City of Troy, New York, is soliciting sealed proposals for professional services to administer the Troy Turkey Trot Road Race beginning in 2027. This annual Thanksgiving Day event encompasses 5K and 10K road races, a grade school 1-mile race, and a health walk. The selected administrator will be responsible for comprehensive event management, including planning, budgeting, course design, volunteer recruitment, marketing, public relations, and the management of registration and race-day operations at both the start and finish lines. The contract term is estimated between one and three years, with the City basing its award on the cost of services, previous experience, and the overall content of the proposal. Financial terms of the agreement require the vendor to pay the City of Troy a fee of 60,000 dollars in 2027, with a 5 percent annual increase of the original fee in subsequent years. Proposers must provide a detailed estimated budget, a fee schedule for subcontractors, and references from previous road races. Strict insurance requirements are in place, including Workers Compensation, a minimum of 1,000,000 dollars in Comprehensive Motor Vehicle Liability, and a minimum of 5,000,000 dollars in Commercial Umbrella Insurance, with the City named as an additional insured. Proposals must be submitted by November 4, 2026, and include certifications regarding the New York State Iran Divestment Act and non-collusion.