U.S. Embassy Helsinki Janitorial Services

The U.S. Embassy Helsinki is soliciting fixed-price janitorial services for its properties located in Kaivopuisto, Toolo, and Tattariharju in Helsinki, Finland, under solicitation number 19F14026Q0222. The contract, which runs from August 1, 2026, to July 31, 2027, requires the contractor to provide comprehensive cleaning for all designated spaces including offices, restrooms, lobbies, hallways, stairways, conference rooms, kitchenettes, and loading docks. All personnel, equipment, tools, cleaning supplies, and managerial resources must be furnished by the contractor, with work scheduled to avoid disruption to embassy operations. Contractor employees are strictly limited to contractual duties and must comply with all security protocols, including the use of government-issued identification cards, adherence to conduct standards prohibiting intoxicants and criminal behavior, and the secure handling of keys with no unauthorized duplication permitted. The contractor must submit a list of all personnel and supervisors, proof of insurance and local permits, general instructions for staff, and a transition plan, all within specified timeframes after award. A pre-bid meeting is scheduled for May 13, 2026, and site attendance is strongly recommended to ensure accurate pricing. Offers must be submitted electronically in English to helsinkiprocurement@state.gov by May 25, 2026, at noon Helsinki time, and must include completed SF-1449, SAM registration confirmation, proof of business establishment in Finland, past performance information, and all required representations and certifications through SAM. Offerors must be registered in the System for Award Management with a valid Unique Entity Identifier, and certain disclosures regarding ownership, covered telecommunications equipment, and greenhouse gas reporting are mandatory. The solicitation incorporates numerous FAR clauses on ethics, whistleblower protections, labor standards, equal opportunity, Buy American, trade agreements, and supply chain security, including prohibitions on ByteDance-covered applications and restrictions on foreign-purchased items. The contract includes options under FAR 52.217-8 and 52.217-9, allowing for extensions up to 12 months. Evaluation will follow a Lowest Price Technically Acceptable process, with proposals assessed in sequence for compliance, technical acceptability, price reasonableness, and contractor responsibility. The Contracting Officer’s Representative, the Building Engineer Supervisor, will monitor performance, and acceptance criteria include no more than