U006--Smiley Box Wireless Voting Device

COMBINED SYNOPSIS/SOLICITATION NOTICE 36C26220Q0303 Responses are due by 10:00 am (EST), January 29, 2020 COMBINED SYNOPSIS/SOLICITATION NOTICE: This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in FAR Subpart 12.6 -- Streamlined Procedures for Evaluation and Solicitation for Commercial Items, in conjunction with FAR -- Part 13 Simplified Acquisition Procedures; and supplemented with additional information included in this notice. This solicitation document and incorporated provisions and clauses are those in effect through the Federal Acquisition Circular 2005-87, dated March 07, 2016. Solicitation 36C26220Q0303 is issued as a Request for Quote (RFQ) and constitutes the only solicitation. The Government intends to award a single Firm-Fixed Price (FFP) award contract. This procurement will be issued as open market, unrestricted solicitation, NAICS Code is 541910, Marketing Research and Public Opinion Polling Small Business Administration s (SBA) size standard $15.K. The Government is seeking a vendor who can provide Hospital Smiley Box Wireless Voting Device and maintenance to the VA San Diego Angeles Healthcare System. (see enclosed price/cost schedule). Place of Performance: VA San Diego Healthcare System, 3350 La Jolla Village Drive, San Diego, CA 9216. Period of Performance: To be determined. Provisions 52.212-1, Instructions to Offerors Commercial and 52.212-2, Evaluation Commercial Items are applicable to this acquisition. This procurement is being conducted pursuant to FAR Part 13 procedures. In accordance with provision 52.212-2, the Government intends to award a contract resulting from this solicitation to the responsible offeror who offers the lowest price, whose price is found to be reasonable, and whose proposal does not take exception with any of the requirements for this procurement specified in the solicitation. Submitting Quote: Offeror(s) shall submit their quote on company letterhead and shall include the name, address, telephone number of the offeror, firm s DUNS#, and total price. Offerors shall have completed FAR Clause 52.212-3 Offerors Representations and Certifications - Commercial Items in Systems for Award Management SAM at www.sam.gov as required by FAR Clause 52.212-3 Offerors Representations and Certifications - Commercial Items. Submit all question(s) to contact@example.gov@va.gov. Ensure to reference solicitation # 36C26220Q0303 within subject line of the email. Quotes must be received by September 13, 2019, 3:00 pm (EST). Email quotes to contact@example.gov. Ensure to reference solicitation # 36C26220Q0303 within subject line of the email. Quote(s)/offer(s) received after the prescribed deadline, shall be considered non-responsive and will not be considered for award. All questions or concerns can be address to Cynthia Dunbar at contact@example.gov. PRICE/COST SCHEDULE ITEM NUMBER DESCRIPTION OF SUPPLIES/SERVICES QUANTITY UNIT UNIT PRICE AMOUNT 0001 Brand name or Equal 12 MO __________________ __________________ WIRELESS FEEDBACK NOW SOLUTION FOR REAL-TIME RESTROOM CLEANLINESS SURVEY SERVICE. 0002 1 S&H __________________ __________________ FEEDBACK NOW REAL-TIME RESTROOM CLEANLINESS (ONE TIME) SHIPPING AND HANDLIING FEE. 0003 1 JB __________________ __________________ FEEDBACK NOW REAL TIME RESTROOM CLEANLINESS (ONE-TIME) SET UP FEE 0004 1 JB __________________ __________________ FEEDBACK NOW REAL TIME RESTROOM CLEANLINESS (ONE TIME) ONSITE INSTALLATION FEE. 0005 56 EA __________________ __________________ FEEDBACK SMILEY BOX WIRELESS VOTING DEVICE OPERATING IN THE RANGE 866 MHz CE/910 MHz US 0006 1 JB __________________ __________________ FULL CONNECTIVITY FOR USE OF FEEDBACK NOW REAL-TIME FEEDBACK SOLUTION (CELLULAR GATEWAYS FOR COVERAGE OF ENTIRE FACILITY) ONE-TIME CHARGE. GRAND TOTAL __________________ STATEMENT OF WORK: 1. Background. As our Medical Center expands to new areas, it has become more and more necessary not only to keep all areas cleaned throughout the hospital, but also to keep all the public restrooms cleaned. EMS administration has continuously put forth efforts to keep up with requests to get the restrooms cleaned, listened to customers advice, requirements and complaints, but time after time it seems like more needs to be done. EMS services is in need of a reliable method to provide instant real-time feedback, data information, and reports to improve its cleaning efforts. Looking forward to the future, EMS would like to embrace new technologies that will enhance their ability to provide both a clean and safe environment. 2. Scope. This project would be used all over the hospital with emphasis on the public restrooms. EMS requires technology that would measure customer satisfaction in real time and receive customer feedback instantaneously. EMS requires a system that would alert the EMS admin immediately for services such as dirty toilets, missing toilet or paper towels, dirty floor. EMS requires technology that would provide these services as required, but at reasonable cost. 3. Specific Tasks. Ensure optimal cleaning performance in all public restrooms, and other congested areas. Reduce rework, provide safe environment, reliability, labor and lower costs. Service Provided: All SIM GSM cards and all communication costs Data flow control and data integrity Data processing and all associated IT costs (server, database, license ) All report production for local teams and management for unlimited number of users Static data management (user information, question change ) 5 days a week technical and knowledge support Web access with real-time data and all functions Mobile application for unlimited number of users SMS and email message alerts APIs for raw data transfer to your own data warehouse Unlimited number of users Remote equipment monitoring Web access with real-time data and all functions Mobile application for unlimited number of users SMS and email message alerts 4. HOURS OF WORK: THIS CONTRACT INCLUDE IS A FULL-SERVICE CONTRACT TO INCLUDE ALL NECESSARY UNLIMITED TOLL-FREE SUPPORT, FIVE (5) DAYS PER WEEK 8:00AM 5:00PM EST, MONDAY THROUGH FRIDAY WITHOUT ADDITIONAL CHARGE TO THE GOVERNMENT. 5. QUALITY ASSURANCE: PREVENTATIVE MAINTENANCE WILL INCLUDE MONTHLY QUALITY CHECKS ON ALL 56 SMILEY BOX SURVEY TERMINALS Service Provided: All SIM GSM cards and all communication costs Data flow control and data integrity Data processing and all associated IT costs (server, database, license ) All report production for local teams and management for unlimited number of users Static data management (user information, question change ) 5 days a week technical and knowledge support Web access with real-time data and all functions Mobile application for unlimited number of users SMS and email message alerts APIs for raw data transfer to your own data warehouse Unlimited number of users Remote equipment monitoring Web access with real-time data and all functions Mobile application for unlimited number of users SMS and email message alerts 6. Place of Performance. VA MEDICAL CENTER LA JOLLA, 3350 La Jolla Village Drive, San Diego, CA 92161. 7. Period of Performance. One Year from the date of Delivery 8. Delivery Schedule. N/A 6. Please note that if VA s pending market research establishes that two or more VOSB or SDVOSB, who are certified in VA s Vendor Information Pages (VIP) site https://www.vip.vetbiz.va.gov, can provide the services, VA will set aside the underlying solicitation per 38 U.S.C. - 8127. 7. All Offerors who provide goods or services to the United States Federal Government must be registered in the System for Award Management (SAM) database found at https://www.sam.gov. Registration must include Representations and Certifications. 8. The Non-Manufacturer Rule (NMR) in accordance with 13 CFR - 121.406, September 4, 2019 applies to this acquisition. a) For small business set-asides other than construction or service contracts the prime contractor that s supplying products to the government is required to cover at least 50 percent of the cost of manufacturing those products. The non-manufacturer rule is an exception to that requirement. The rule allows a small business to supply products it did not manufacture as long as those products come from another small business. b) A manufacturer is defined as a business that, with its own facilities, performs primary activities in transforming inorganic or organic substances, including the assembly of parts and components, into the end product being acquired. In other words, a manufacturer makes or produces products. Businesses may qualify as a non-manufacturer if it meets the following criteria: Does not exceed 500 employees Is primarily engaged in the retail or wholesale trade and normally sells the type of products being supplied Will supply the end products of a small business manufacturer or processor made in the United States, or obtains a waiver of such requirement See Title 13 Part 121.406 of the Code of Federal Regulations (CFR) for detailed information about the non-manufacturer rule. CLAUSES FAR Number Title Date 52.209-6 PROTECTING THE GOVERNMENT S INTEREST WHEN SUBCONTRACTING WITH CONTRACTORS DEBARRED, SUSPENDED, OR PROPOSED FOR DEBARMENT AUG 2013 52.212-4 CONTRACT TERMS AND CONDITIONS-- COMMERCIAL ITEMS FEB 2012 52.212-5 CONTRACT TERMS AND CONDITIONS REQUIRED TO IMPLEMENT STATUTES OR EXECUTIVE ORDERS--COMMERCIAL ITEMS ALTERNATE II (JUL 2012) AUG 2012 52.232-33 PAYMENT BY ELECTRONIC FUNDS TRANSFER SYSTEM FOR AWARD MANAGEMENT JUL 2013 52.252-2 CLAUSES INCORPORATED BY REFERENCE FEB 1998 52.232-40 PROVIDING ACCELERATED PAYMENTS TO SMALL BUSINESS SUBCONTRACTORS DEC 2013 52.233-1 DISPUTES MAY 2014 52.233-3 PROTEST AFTER AWARD AUG 1996 852.203-70 COMMERCIAL ADVERTISING JAN 2008 852.232-72 ELECTRONIC SUBMISSION OF PAYMENT REQUESTS NOV 2012 852.237-70 CONTRACTOR RESPONSIBILITIES APR 1984 PROVISIONS 52.212-1 INSTRUCTIONS TO OFFERORS-COMMERCIAL ITEMS APR 2014 52.212-2 EVALUATION--COMMERCIAL ITEMS OCT 2014 52.212-3 OFFEROR REPRESENTATIONS AND CERTIFICATIONS--COMMERCIAL ITEMS NOV 2014