This Solicitation opportunity from Texas was posted on July 28, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Utility Bill Print and Mail Outsourcing

Closed

25-37State & Local

Submission Closed08/14/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561439

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NP RFP- ADPH Vital Records Processing Services

Solicitation # SRC0000037094

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Solicitation # MCI-NOP-CANOE-2026

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Agricultural Research Service

POSTED

6 months ago

DEADLINE

N/A

AI Contract Overview

The City of Killeen, Texas, is soliciting proposals for RFP No. 25-37 to outsource its utility bill printing and mailing services. The selected contractor will be responsible for the end-to-end processing of approximately 38,000 to 40,000 monthly water bills and 11,000 to 14,000 delinquent notices, supporting up to 14 billing cycles per month. Key technical requirements include a 24-hour production turnaround upon data receipt, 600 DPI print quality, adherence to strict City branding guidelines, and compliance with USPS presorting and mailing standards. The scope also encompasses data security, disaster recovery, and the archiving of billing data for a minimum of five years. The contract is awarded based on a best-value trade-off methodology, where non-price technical factors account for 85 percent of the evaluation score, with delivery requirements and branding being the most heavily weighted criteria. The initial term is for two years, with options to extend for up to two additional one-year periods. Proposers must certify compliance with various Texas state laws, including anti-boycott provisions regarding Israel, energy companies, and firearm industries. Sealed proposals are due by 2:00 pm on August 14, 2025, and must be submitted via the City's eProcurement Portal or delivered to the Purchasing Division in Killeen.

General Info

City of Killeen seeks proposals for utility bill printing and mailing services.

Agency

Texas → Purchasing

NAICS

561439 - Other Business Service Centers (including Copy Shops)

Place of Performance

TX, USA

Set-Aside

NONE

Documents

RFP 25-37: Utility Bill Print and Mail Outsourcing

rfp

High

City Insight - Flyer Insert Sample

other

Low

City of Killeen Branding Guide Appendix A

branding-guide

Low

City of Killeen Monthly Utility Bill

other

Low

Waste Management Late Notice - 06/20/25

other

Low

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedJul 28

Solicitation

Response DeadlineAug 14

Deadline has passed

Submission Closed

08/14/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyTexas → Purchasing

Contacts1 person available

OfficeN/A

Organization / AgencyTexas → Purchasing

Office AddressN/A

Contacts

Natalie Waddington

contact@example.gov

+1 (555) 000-0000

Full Description

RFP NO. 25-37Utility Bill Print and Mail OutsourcingCITY OF KILLEEN, TEXAS The City of Killeen will receive sealed proposals for 25-37 Utility Bill Print and Mail Outsourcing electronically through the City’s eProcurement Portal or addressed to the City of Killeen, Attn: Purchasing Division, 802 N. 2nd Street, Building E, 2nd Floor, Killeen, Texas 76541, until 2:00 pm on Thursday, August 14, 2025. Mailed or hand delivered proposals must be sealed and plainly marked with the name and address of the proposer and “RFP NO. 25-37 Utility Bill Print and Mail Outsourcing, 2:00 pm, Thursday, August 14, 2025”. Submittals received after the closing time will be returned unopened. Vendors may register and submit proposals electronically at https://procurement.opengov.com/login. No Pre-Proposal Meeting will be held. Proposal Questions will be accepted on the OpenGov e-bidding site, until 2:00 pm on Thursday, August 7, 2025. Questions will be answered in the form of an addendum and posted on the OpenGov e-bidding site. It is the proposer’s responsibility to obtain and acknowledge all addendums. Complete information regarding this solicitation may be obtained from the City of Killeen website (https://www.killeentexas.gov/414/Purchasing) and OpenGov E-Procurement Portal (https://procurement.opengov.com/login). The City of Killeen reserves the right to reject any or all statements and waive any irregularities. CITY OF KILLEEN, TEXASSophonia PriceDirector of Procurement and Contract Management