This Solicitation opportunity from Georgia was posted on April 16, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Vehicle Oils and Lubricants Annual Contract

Closed

011-46State & Local

Submission Closed05/01/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 424720

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RFI GF-20144-JA Procurement of Imported LPG 2500 MT for the Month of November 2026 (12th – 24th November 2026)

Solicitation # Doc342501509

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RFI GF-20146-JA Import of 4000 MT LPG Mixture on Spot Contract CFR Karachi Basis

Solicitation # GF-20146-JA

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Dinwiddie County

POSTED

1 day ago

DEADLINE

in 16 days

AI Contract Overview

Hall County, Georgia, is seeking bids from qualified vendors to provide vehicle oils and lubricants on an annual contract basis for a 12-month period, starting upon contract execution and ending June 30, 2026. The county intends to award a single vendor who can supply all services at a guaranteed price, with the possibility of four additional one-year renewals under the same terms. Bidders must submit their sealed proposals by May 1, 2025, at 2:00 PM, including three hard copies, signed affidavits, and a USB drive containing all documents. The bid process is open to the public, and the county reserves the right to reject any or all bids, waive irregularities, or make awards based on cost, responsibility, and responsiveness. Applicants must be licensed, insured, bonded, and actively engaged in providing similar services within Georgia. During the evaluation process, contact between bidders and county officials or other bidders is prohibited to prevent collusion. The contract emphasizes a straightforward award to the lowest responsible bidder, with considerations for lead times and service completion. The county retains the right to extend the bidding period via formal addenda and may incorporate ideas from submitted bids regardless of award. All mandatory forms and documents must be completed and signed, including the contract exhibit, to be considered for award.

General Info

Agency

Georgia → Hall County

NAICS

424720 - Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)

Place of Performance

GA, USA

Set-Aside

NONE

Documents

Bid 011-46: Vehicle Oils & Lubricants Annual Contract - Exhibit A

rfb

High

IFB #011-46 Vehicle Oils & Lubricants Annual Contract

ifb

High

IFB #011-46 Vehicle Oils & Lubricants Annual Contract

ifb

High

Contract #011-46: Vehicle Oils & Lubricants Annual Contract

contract-document

Low

Exhibit E Mandatory E-Verify Affidavit

affidavit

Low

Hall County Exhibit F - Mandatory Ethics Affidavit

other

Low

011-46 EXHIBIT D - BLANK W-9 FORM 1 PG.pdf

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedApr 16

Solicitation

Response DeadlineMay 1

Deadline has passed

Submission Closed

05/01/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyGeorgia → Hall County

ContactsNo contacts available

OfficeN/A

Organization / AgencyGeorgia → Hall County

Office AddressN/A

ContactsNo contact information available

Full Description

INVITATION FOR BIDIFB #011-46For the provision of:Vehicle Oils & Lubricants Annual ContractHall County, Georgia, Board of Commissioners (herein “County”), is seeking qualified vendors to provide vehicle oils and lubricants (herein “Services”) on an as needed basis to Hall County with a guaranteed price for a 12-month period. The County seeks to award one (1) vendor to perform all the services. Schedule of Events:Date IFB Issued: April 16, 2025Bid Due Date: May 1, 2025, at 2:00 PMBidding Process: Hall County is now accepting sealed bids for the provision of Services in the County’s Purchasing Division, located on the fourth (4th) floor of the Hall County Government Center, 2875 Browns Bridge Road, Gainesville, GA 30504, until 2:00 p.m., EST on Thursday May 1, 2025.Bidders must submit three (3) copies of their bid along with all completed mandatory documents, signed affidavits in hardcopy and also include one (1) USB Flash Drive with all documents. Public Reading: Bid openings are open to the public and Bidders. Bidders are not required to attend bid openings but may do so. The Issuing Officer named herein will open and publicly read all Bidders’ company names and cost proposals on the date, time, and at the address above.Addenda: If needed and in the best interest of the County, the Purchasing Division may make an extension of the bidding period by a formal written addendum and publicly posted on the County website. All addenda must be signed by the Bidder and returned with the bid packet.Proposal Documents: Bidders may download bid submittal documents via the County’s website at https://www.hallcounty.org/Bids.aspx then scroll down and choose IFB #011-46, Vehicle Oils & Lubricants Annual Contract. All bid documents are available for download at the bottom of the webpage.General Qualifications: Bidders must be in the regular business of providing similar services, be licensed, insured, and bonded to perform services in the State of Georgia. Bid Retention: Bidders may not withdraw their bid after the bid opening. Bids must be valid for one hundred twenty (120) calendar days. The County reserves the right to retain all bids submitted and use any idea(s) in a bid regardless of award. The County shall have the right to waive any informality or irregularity of immaterial deviation in any bid received. All forms and documents entitled “Mandatory” must be completed and returned with the bid. Please sign Exhibit B – Contract for Services.Award Process: The County reserves the option to reject any or all bids, in whole or part, or to select any Bidder, without liability on part of the County to the Bidder to complete the described work. The County will award the contract to one (1) company to perform all work to the lowest cost, responsible and responsive bidder. Lead times and length of time to complete the services may also be a factor in award. The Bidder expressly understands that the County may reject bids for any reason.Non-Collusion Clause: Bidders must have no contact of any nature with any other bidders, County staff members, its elected officials, nor Commissioners, during the evaluation process. The County will deem such as collusion and thus render the submission in violation of the Official Code of Hall County and thus the County may render the proposal as non-responsive and not evaluate the proposal for an award.1.0 SCOPE OF WORKTo provide Vehicle Oils & Lubricants to Hall County with a guaranteed bid price for a 12-month period. This contract will begin upon contract execution and be in effect until June 30, 2026. The successful bidder may be allowed four (4) annual one (1) year renewals of this contract all upon the same terms and conditions.1.1