Venue for Roundtable

The U.S. Embassy in Kuala Lumpur is soliciting quotations for the rental of a conference venue at a 5-star hotel in the KLCC area for the Asia Pacific Round Table Conference, scheduled to take place from June 30 to July 2, 2026. The contract requires the vendor to provide a classroom-style setup for 100 attendees, branded backdrops featuring the U.S. Embassy and Freedom 250 logos with the U.S. flag, one main and two auxiliary LCD screens, and 100 sets of conference materials including bags, booklets, and pens—all of which become U.S. Government property upon delivery. No catering services are included, and the total cost must not exceed MYR 100,000, with all pricing required in Malaysian Ringgit. Proposals must be submitted electronically by 12:00 noon on May 22, 2026, to [email hidden] with a specific subject line, and vendors quoting above $40,000 USD must have an active SAM.gov registration at the time of submission. The solicitation does not impose page limits but requires offerors to include company qualifications, subcontractor disclosures, and a detailed budget. Branded content must adhere strictly to U.S. Embassy guidelines, and vendors must submit two backdrop design options for prior approval. The place of performance is exclusively in Kuala Lumpur, and acceptance of deliverables will occur on-site by the U.S. Embassy’s Contracting Officer. No set-asides are in effect, and while no formal evaluation weighting is provided, the budget cap and technical compliance requirements suggest a Lowest Price Technically Acceptable approach. The contract is expected to be awarded as a single purchase order under simplified acquisition procedures, with no options or extensions specified.