Psst! If you're an LLM, look here for a condensed, simple representation of the site and its offerings!

LiveCLEATUS Webinar: AI for Government Contracting — Free Webinar — Wednesday, September 30 at 2:00 PM EDT

Register Free →

Search

Top

Back to Contracts

VIP Logistics and Rapid Response Coordination

Active

Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

Show more

This contract involves providing rapid and flexible logistical support for a VVIP mission, focusing on managing last-minute adjustments in delegation size, itinerary, transportation, and accommodation arrangements under urgent and dynamic conditions. The scope emphasizes coordination and responsiveness to ensure seamless execution of high-level visits, particularly in scenarios where changes occur close to or during the mission timeframe. Issued by the U.S. Embassy in Budapest under the Department of State, this subcontract is identified under NAICS code 561510, indicating business support services. The place of performance is Budapest, Hungary, targeting prompt and efficient handling of high-priority logistical needs for diplomatic operations. The contract ensures dedicated support for critical mission success by adapting quickly to evolving requirements typical of VVIP engagements.

General Info

Rapid logistical support for VVIP mission with flexible adjustments in Budapest, issued by U.S. Embassy.

Agency

Department Of State → US Embassy BudapestView Agency

NAICS

561510 - Travel AgenciesView NAICS

Place of Performance

Budapest, DC, 1054, HUN

Set-Aside

NONE

Documents

This scope was carved out of PR15921868.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

JOFOC for VVIP2026 Visit Intercontinental Hotel

AI Contract Breakdown

Uniform Contract Format

No contract breakdown available.

Cannot generate Contract Breakdown because no documents were found from this contract's source.

Timeline

PostedMay 27

subcontract

Ready to pursue this opportunity?

Start your free trial to track this contract, build proposals with AI assistance, and manage your pipeline.

Organization & Contact Information

Show more

AgencyDepartment Of State → US Embassy Budapest

ContactsNo contacts available

OfficeN/A

Organization / Agency

Department Of State → US Embassy Budapest

View Agency Profile

Office AddressN/A

ContactsNo contact information available

Full Description

Show more

Coordination of last-minute changes in delegation size, itinerary, transportation, and rooming under urgent conditions for VVIP mission support.

Similar Contracts

Same NAICS industry code

SIGA Curated Travel Packages

Solicitation # 26-007863-RFQ

The Saskatchewan Indian Gaming Authority is seeking a qualified travel agency with a physical office in Saskatchewan to provide 12 curated travel packages for prize winners. The selected vendor will work directly with winners to design personalized dream vacations based on their preferences and the prize value, covering a wide range of options including family trips, cruises, all-inclusive resorts, and adventure travel. Each winner must be assigned a dedicated travel agent to assist with the planning, review, and approval process, as well as provide support during travel disruptions or cancellations. All travel packages must be transferable, have no expiration date, and be priced in Canadian Dollars. The total cost submitted by the vendor must include all applicable taxes, fees, and insurance. SIGA reserves the right to award the contract to one or multiple vendors. Bidders must demonstrate experience in providing customized travel packages and ensure their pricing remains valid for 30 days following the submission deadline.

Saskatchewan Indian Gaming Authority

POSTED

DEADLINE

Specialized Travel and Lodging CoordinationThis subcontract, titled Specialized Travel and Lodging Coordination, supports prime contractors delivering Defense Health Agency training within Germany. The scope of work involves managing travel, lodging, and per diem arrangements, specifically coordinating transportation and accommodations between the Landstuhl and Bavaria regions for the duration of an on-site workshop. The provider is responsible for delivering confirmed travel itineraries and lodging vouchers. The opportunity is associated with the Department of Defense and the Defense Health Agency under NAICS code 561510. It was posted on September 15, 2026, with a response deadline of September 30, 2026.

Defense Health Agency

POSTED

DEADLINE

Medical Staff Travel CoordinationThe Medical Staff Travel Coordination subcontract, managed by the Department of Health and Human Services Division of Acquisitions Policy Hq, provides comprehensive travel, transportation, and expense management services for prime contractors on Indian Health Service medical staffing projects. The scope of work includes coordinating all air and ground transportation to and from assignment sites and managing travel expenses in strict accordance with FAR 31.205-46. Operating under NAICS code 561510, the contractor is responsible for delivering detailed travel arrangements and processing expense reports for reimbursement. The place of performance is located in Rockville, with a response deadline set for September 18, 2026.

Division Of Acquisitions Policy Hq

POSTED

DEADLINE

Event Planning & Logistics ManagementThis subcontract for Event Planning and Logistics Management supports prime contractors on State Foundation on Culture and the Arts projects in Hawaii. The selected provider is responsible for organizational and administrative coordination, including managing travel and lodging logistics for both rostered and non-rostered artists, arranging meals, and providing onsite event support. Key deliverables include the production of coordinated travel and lodging manifests and the successful execution of event logistics. The contract is managed by the Hawaii Department of Accounting and General Services under NAICS code 561510. All work must be performed in strict compliance with the State of Hawaii's independent contractor laws and nondiscrimination policies. The solicitation was posted on September 10, 2026, with a response deadline of October 11, 2026.

Department of Accounting and General Services

POSTED

DEADLINE

Travel and Logistics ManagementThis 8(a) set-aside subcontract, managed by the Department of the Interior's Nevada State Office, focuses on travel and logistics management for prime contractors working on BLM Buffalo Field Office projects. The scope of work includes coordinating travel dates, booking hotel accommodations, and utilizing specialized software to ensure timely arrival at project sites. Additionally, the contractor is responsible for managing per diem distributions and providing travel stipends specifically for Tribal Cultural Specialists during field mobilizations. The primary deliverables for this engagement are confirmed travel itineraries, hotel reservations, and the successful distribution of stipends. This opportunity falls under NAICS code 561510 and was posted on September 10, 2026, with a response deadline of September 22, 2026.

Nevada State Office

POSTED

DEADLINE

Domestic Travel Management ServicesThis subcontract opportunity for the Virginia State Lottery involves providing comprehensive domestic travel management services for prime contractors. The selected provider will be responsible for booking domestic flights, hotel accommodations, and ground transportation utilizing travel booking software and Global Distribution Systems to deliver confirmed itineraries. The solicitation was posted on September 10, 2026, with a response deadline of September 21, 2026. The project falls under NAICS code 561510, and there is a stated preference for DMBE-certified SWAM-owned businesses.

Virginia State Lottery

POSTED

DEADLINE

International Travel and VIP Experience SpecialistThis subcontract opportunity with the Virginia State Lottery seeks an International Travel and VIP Experience Specialist to provide high-end coordination and travel arrangements for prime contractors. The selected provider will be responsible for planning and executing customized international itineraries, luxury accommodations, and private tours, utilizing luxury concierge networks and Global Distribution Systems to deliver confirmed VIP bookings. The contract is categorized under NAICS code 561510, and there is a preference for DMBE-certified SWAM-owned businesses. Interested parties must submit their responses by September 21, 2026, at 5:00 PM.

Virginia State Lottery

POSTED

DEADLINE

Travel Management Services

Solicitation # PR13393KA

The Virginia Lottery is soliciting proposals under RFP PR13393KA for qualified travel agencies to provide comprehensive travel planning, booking, and management services for prize winners of promotional campaigns. The scope of work includes coordinating domestic and international travel, upscale accommodations, and curated VIP experiences. Key responsibilities involve creating customized itineraries within three business days of a request, managing all logistics and supplier coordination, and providing 24/7 traveler support and emergency response. The agency intends to make multiple awards to qualified offerors, with an estimated volume of fifteen trips during the initial one-year contract term, which includes three optional one-year renewals. Proposals must be submitted via eVA by September 21, 2026. Evaluation is based on the quality and reasonableness of proposed travel packages, with specific sample budgets provided for Las Vegas and Athens. Offerors certified as SWaM by the Virginia Department of Small Business and Supplier Diversity will automatically receive ten points. Required submissions include a signed cover page, an offeror profile sheet, and a proprietary information table. Due to the nature of the work, all vendor employees, officers, and shareholders with 5% or more ownership are subject to criminal background searches conducted by the Virginia Lottery. Payment is typically issued within 30 days of receiving an accurate invoice.

Virginia State Lottery

POSTED

DEADLINE

Community Outreach and Event Coordination ServicesThis subcontract for Community Outreach and Event Coordination Services supports the California Exposition and State Fair by providing grassroots outreach and on-site event activation. The selected provider will coordinate attendance at various public gatherings, including music and street festivals, farmers markets, and sporting events, with a specific focus on the Read-to-Ride Program and Fun-for-all Day. The scope of work involves engaging with local city agencies, state legislators, and County Boards of Supervisors to ensure effective community integration. The contractor is responsible for delivering executed event presence and detailed outreach reports. This opportunity is categorized under NAICS code 561510, with a response deadline of September 24, 2026.

California Exposition & State Fair

POSTED

DEADLINE

Event Planning & Management (Summits/Outreach)This subcontract focuses on the organization and management of health-related summits and outreach events supporting prime contractors within the Indian Health Service NIHOE program. The selected provider will be responsible for comprehensive event logistics, including coordinating registration, managing speaker fees, arranging travel for non-federal attendees, and overseeing venue requirements. The contract requires a partner with proven experience in event coordination and logistics to ensure the successful execution of health summits and the delivery of detailed attendee reports. This opportunity is associated with the Department of Health and Human Services under NAICS code 561510, with a response deadline of November 2, 2026.

Indian Health Service

POSTED

DEADLINE

in about 2 months

Automated Travel & Expense Management and Invoicing Solution

Solicitation # RFQ-2027-0024

Atlanta Housing Authority

POSTED

DEADLINE

Program Travel and Direct Cost SupportThe Program Travel and Direct Cost Support subcontract provides travel coordination and logistics support for prime contractors working on Department of the Air Force AF COOL program projects. The selected provider will manage travel arrangements, fees, and direct costs using specialized travel management software and systems, ensuring the delivery of coordinated travel and the processing of reimbursements and payments. This role requires standard travel agency or logistics certifications to maintain operational standards. This opportunity is designated as a Total Small Business Set Aside under NAICS code 561510 and is managed by the Department of Defense agency FA3300 42 Cons Cc. The place of performance is located in Montgomery, Alabama. Interested parties must submit their responses by the deadline of October 8, 2026.

FA3300 42 Cons Cc

POSTED

DEADLINE

More opportunities from Department Of State → US Embassy Budapest

Same awarding agency

Warranty and Preventive Maintenance SupportThis contract provides post-installation warranty service and preventive maintenance for a Carrier air handler, ensuring the equipment remains operational through comprehensive support measures. Services include the supply of spare parts, implementation of remote diagnostics to identify and troubleshoot issues efficiently, and scheduled servicing to maintain optimal performance and prevent breakdowns. The contract is classified under the NAICS code 811310, which covers commercial and industrial machinery and equipment repair and maintenance. The contract is a subcontract originating from the US Embassy in Budapest, overseen by the Department of State, and the work is to be performed in Budapest, specifically in the 1054 postal zone. The contract was posted on June 9, 2026, and is designed to extend the lifecycle and reliability of the Carrier air handling equipment through organized maintenance and support measures. No specific set-aside type or point of contact was provided in the available details.

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

POSTED

DEADLINE

Local HVAC Installation Services (Subcontractor to Prime)This contract involves the on-site installation, testing, and commissioning of a Carrier air handler unit at the North Chancery, with the requirement to coordinate government acceptance. It is a subcontract for local HVAC installation services under NAICS code 238220, associated with the Department of State at the US Embassy Budapest. The work will be performed in Budapest, specifically in the 1054 postal zone. The contract does not specify a solicitation number or set-aside status, and it focuses on ensuring that the equipment is properly installed and functional, meeting government standards before final acceptance.

Plumbing, Heating, and Air-Conditioning Contractors

POSTED

DEADLINE

HVAC Equipment Supply (Manufacturer-Level Sub-Supplier Opportunity)The contract involves the supply of a new Carrier-branded air handler unit, sourced either directly from the original equipment manufacturer or a global distributor, ensuring full compliance with technical specifications required for use at the U.S. Embassy in Budapest. This subcontract opportunity falls under the HVAC equipment supply category, specifically targeting manufacturer-level sub-suppliers capable of delivering the specified product. The contract is managed by the U.S. Embassy Budapest, operating under the Department of State, and is associated with the NAICS code 333414, which pertains to HVAC manufacturing. The place of performance is Budapest, Hungary, with the postal code 1054. While no specific set-aside type or preferences are noted, the procurement is open to qualified suppliers meeting the stringent technical and quality standards essential for embassy operations.

Heating Equipment (except Warm Air Furnaces) Manufacturing

POSTED

DEADLINE

Supply and Installation of Carrier Air Handler UnitThe contract entails the procurement, delivery, and installation of a Carrier air handler unit as a direct replacement, ensuring compatibility with existing HVAC systems. This scope includes integrating the new unit seamlessly into the current infrastructure and meeting all warranty requirements. The work is to be performed in Budapest, specifically at the location designated by the US Embassy Budapest under the Department of State. This subcontract falls under the NAICS code 238220, related to plumbing, heating, and air-conditioning contractors. Issued on June 9, 2026, the contract defines a clear focus on maintaining operational continuity and efficiency through a like-for-like replacement of HVAC components, ensuring the new air handler unit fulfills both technical and warranty standards for reliable long-term performance.

Plumbing, Heating, and Air-Conditioning Contractors

POSTED

DEADLINE

Temporary Command Center Operations SupportThe contract involves providing staffing and operational support for a temporary security and coordination command center established during the stay of a delegation in Budapest. The work falls under the NAICS code 541611, which typically pertains to administrative and management consulting services. This subcontract is managed by the US Embassy Budapest, under the Department of State, indicating a focus on diplomatic support and security operations. The performance location is specified as Budapest, with the postal code 1054, corresponding to the area of the embassy. The contract was posted on May 27, 2026, and although specific solicitation details and contact points are not provided, the nature of the contract underscores its role in ensuring a secure and efficiently coordinated environment for the delegation's duration in the city. The support likely includes staffing for command center activities, ensuring continuity of operations, and facilitating communication among relevant security and coordination personnel.

Administrative Management and General Management Consulting Services

POSTED

DEADLINE

Secure Transportation & Movement CoordinationThis contract focuses on logistics planning and execution for secure ground transportation, including route clearance, motorcade support, and coordination with both host nation and U.S. authorities. The work involves ensuring safe and efficient movement, particularly in potentially sensitive or high-risk environments, requiring close collaboration with local and international security entities. Awarded by the U.S. Embassy in Budapest under the Department of State, this subcontract falls within the NAICS code 488999, which pertains to other support activities for transportation. The place of performance is designated as Budapest, with services tailored to meet the secure transportation needs of U.S. operations in that region. The contract supports critical security infrastructure by providing comprehensive movement coordination and protection services essential to diplomatic missions.

All Other Support Activities for Transportation

POSTED

DEADLINE

Conference & Press Event Support ServicesThe contract entails the provision of fully equipped conference and media briefing facilities located in Budapest, intended to support official meetings and press events for the US Embassy Budapest under the Department of State. Services include comprehensive audiovisual setup, translation, and operational support to ensure seamless communication and event execution. This subcontract, categorized under NAICS code 561920, focuses on delivering professional and technically advanced environments suited for high-level diplomatic and press engagements. The scope emphasizes reliability and quality in facilitating information exchange through modern conference technologies and language services, highlighting the importance of multilingual capabilities and audiovisual effectiveness. The contract supports the US Embassy's mission by enabling efficient coordination and communication between officials, media representatives, and other stakeholders. Performance is centered in the Budapest area, aiming to accommodate the operational needs of the embassy’s official activities and associated press functions.

Convention and Trade Show Organizers

POSTED

DEADLINE

High-Security Facility Modification & Access ControlThis contract involves temporary enhancements to physical security at a hotel facility, focusing on installing and managing access control systems, surveillance equipment, secure perimeter measures, and controlled movement zones. The objective is to ensure increased safety and controlled access within the premises through specialized security modifications. The work is designated as a subcontract under the North American Industry Classification System (NAICS) code 561612, which pertains to security services. The contract is issued by the U.S. Embassy in Budapest, under the Department of State, with performance expected directly in Budapest, Hungary. Although specific solicitation details and set-aside designations are not provided, the contract outlines a clear priority on temporary but critical security upgrades to effectively monitor and regulate personnel movement within the hotel environment. This initiative reflects a focused response to heightened security needs at this diplomatic location.

Security Guards and Patrol Services

POSTED

DEADLINE

Secure Communications Infrastructure SetupThe contract involves the installation and configuration of secure communications systems to support U.S. security personnel, focusing on encrypted networks and the establishment of temporary command center infrastructure. It is a subcontract awarded by the U.S. Embassy in Budapest under the Department of State, specifically aimed at enhancing communication security measures in that location. The key work is to be performed in Budapest, with a primary emphasis on setting up and maintaining robust and secure communication channels. This contract is categorized under NAICS code 268120 and is designed to ensure the operational integrity and confidentiality of communications critical to U.S. security efforts abroad. While the solicitation number and detailed point of contact information are not provided, the project clearly supports the Department of State's mission by enabling secure, reliable technical infrastructure for command and control purposes. The contract’s accessibility via SAM.gov offers additional transparency and compliance verification.

POSTED

DEADLINE

Secure Conference and Event Facilities SupportThe contract involves the provision of secure, soundproof conference rooms equipped with advanced audiovisual and IT support tailored for high-level diplomatic meetings. These facilities will ensure confidentiality and operational effectiveness through stringent access control measures and comprehensive surveillance protection. The services are aimed at supporting the needs of diplomatic personnel requiring secure environments for sensitive discussions. The work is designated as a subcontract and falls under the NAICS code 562910, indicating specialized support services related to security and protection. The contract is issued by the U.S. Embassy in Budapest and overseen by the Department of State. The place of performance is located in Budapest, specifically in the 1054 zip code area, emphasizing the strategic importance of the location within a diplomatic context. The contract was posted in late May 2026 and focuses on maintaining high standards of security and technological readiness for diplomatic events.

Remediation Services

POSTED

DEADLINE

High-Security Hotel Facility ManagementThe contract involves the management and provision of a high-security hotel facility designed to accommodate VVIP personnel and U.S. security teams. It mandates secured hotel accommodations with strict access control measures, ensuring secure travel routes for guests and maintaining a state of readiness for the unique needs of very important personnel. The contract is a subcontract managed by the U.S. Embassy in Budapest and falls under the NAICS code 721110, which relates to hotel operations. The place of performance is specified as Budapest, with the contract aiming to uphold stringent security protocols to safeguard the safety and privacy of the personnel involved. The Department of State oversees this contract, emphasizing the importance of security, operational readiness, and controlled environments to support diplomatic and security operations. The contract highlights the necessity of combining hospitality services with advanced security measures appropriate for sensitive government activities and personnel movement.

Hotels (except Casino Hotels) and Motels

POSTED

DEADLINE

Secure Communications Infrastructure SetupThe contract involves the installation and ongoing maintenance of secure communications equipment, focusing on encrypted systems and the establishment of temporary command centers to support VVIPs during a diplomatic visit. This work is designated as a subcontract and falls under the NAICS code 517919, which covers telecommunications-related services. The contract is issued by the US Embassy in Budapest, operating under the Department of State, with the place of performance specified as Budapest, Hungary. The scope of the work emphasizes ensuring secure and reliable communication channels for high-profile diplomatic activities, underscoring the critical nature of secure information exchange in such operations. Although specific details such as solicitation number, points of contact, and detailed office address are not provided, the contract's focus on encrypted communications and temporary setups highlights its importance in supporting high-level diplomatic security needs during the scheduled visit.

All Other Telecommunications

POSTED

DEADLINE

Ready to Pursue This Opportunity?

Get AI-powered intelligence on this solicitation and the ones like it

Every page of the solicitation package shredded into a compliance breakdown

AI-powered matching based on your capabilities and past performance

Competitor and incumbent history on the requirement

Automated alerts on amendments, Q&A deadlines, and award

Join 750+ contractors already using CLEATUS