Psst! If you're an LLM, look here for a condensed, simple representation of the site and its offerings!

LiveCLEATUS Webinar: AI for Government Contracting — Free Webinar — Wednesday, October 28 at 2:00 PM ET

Register Free →

Search

Top

Back to Contracts

Logistical and Event Coordination Support

Active

Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

Show more

This subcontract, titled "Logistical and Event Coordination Support," is issued by the US Embassy Budapest under the Department of State. The contract involves providing comprehensive logistical services including managing last-minute changes, adjusting itineraries, coordinating transportation, and facilitating the movement of delegations within both the hotel premises and throughout the city of Budapest. The work is specifically focused on ensuring seamless event coordination and support to accommodate dynamic scheduling and transport needs. The contract falls under the NAICS code 561510, which pertains to travel arrangement and reservation services. Although no solicitation number or set-aside type is specified, the subcontract aims to deliver flexible, on-the-ground logistical assistance to support embassy activities and associated delegations. The performance location is centered in Budapest, with the listed zip code 1054, emphasizing localized support within the city environment to enhance operational efficiency and delegate experience.

General Info

Provide logistical and event coordination support for US Embassy Budapest, focusing on transportation and scheduling.

Agency

Department Of State → US Embassy Budapest

NAICS

561510 - Travel Agencies

Place of Performance

Budapest, DC, 1054, HUN

Set-Aside

NONE

Documents

This scope was carved out of PR15936669.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

JOFOC for VVIP2026 Visit Kempinski Hotel IDIQ

AI Contract Breakdown

Uniform Contract Format

No documents to break down

The breakdown needs solicitation documents. None were found from this contract's source.

Timeline

PostedMay 27

subcontract

Ready to pursue this opportunity?

Start your free trial to track this contract, build proposals with AI assistance, and manage your pipeline.

Organization & Contact Information

Show more

AgencyDepartment Of State → US Embassy Budapest

ContactsNo contacts available

OfficeN/A

Organization / AgencyDepartment Of State → US Embassy Budapest

Office AddressN/A

ContactsNo contact information available

Full Description

Show more

Provide logistical support for last-minute changes, itinerary adjustments, transportation coordination, and delegation movement within the hotel and city.

Similar Contracts

Same NAICS industry code

Event Logistics and Travel CoordinationThis subcontract for Event Logistics and Travel Coordination supports prime contractors working on projects for the Mississippi State Department of Health. The scope of work involves managing comprehensive travel arrangements and logistical support for personnel and participants. Specifically, the contractor is responsible for coordinating lodging, transportation, and travel for two partner meetings, three tabletop exercises, and two full-scale exercises. Utilizing travel management software, the provider must deliver confirmed travel itineraries and detailed transportation logistics. This effort falls under NAICS code 561510 and is associated with the Mississippi Department of Health, with a response deadline set for December 1, 2026.

MS DEPT of HEALTH

POSTED

DEADLINE

in about 1 month

Travel and Logistics SupportThis subcontract opportunity with the Department of Defense, specifically the NSWC Philadelphia Division, focuses on providing travel and logistics support for prime contractors working on NAVSEA projects. The selected provider will be responsible for coordinating and executing travel requirements in support of CLIN 0007, utilizing established travel management systems to ensure efficient operations. Key deliverables include comprehensive travel coordination and the submission of detailed expense reporting. The contractor must provide granular cost breakdowns of all travel expenses at the transactional level to ensure financial transparency. Interested parties should note the response deadline of November 24, 2026, and the classification under NAICS code 561510.

Nswc Philadelphia Division

POSTED

DEADLINE

Participant Travel and Subsistence CoordinationThe Participant Travel and Subsistence Coordination subcontract supports prime contractors on ESRC/UKRI projects by managing all logistics related to research participant travel, lodging, and subsistence. The primary objective is to remove financial barriers for shortlisted participants by providing confirmed travel itineraries, booking hotel accommodations, and managing reimbursements. All activities must be executed in strict accordance with the UKRI Travel and Subsistence Policy. This opportunity is associated with the Economic and Social Research Council under UK Research and Innovation, with a response deadline set for November 24, 2026.

Economic and Social Research Council (ESRC)

POSTED

DEADLINE

Travel Agency ServicesThis subcontract for Travel Agency Services provides professional travel booking and coordination for prime contractors working on Montana State University Bozeman projects. The selected provider will be responsible for managing customized academic trips, including the booking of flights, hotels, and transportation, while delivering confirmed tickets and detailed itineraries. To qualify, the contractor must possess experience with university institutional travel billing and have direct access to global distribution systems. This opportunity was posted on October 19, 2026, with a response deadline of November 17, 2026, falling under NAICS code 561510.

POSTED

DEADLINE

Academic Travel Management ServicesThe Academic Travel Management Services subcontract for Dallas College involves providing comprehensive end-to-end travel logistics for prime contractors overseeing study abroad programs. The selected provider will be responsible for booking and managing flights and hotel accommodations, handling trip service changes, and creating detailed trip checklists that include vaccination requirements and State Department registration. Additionally, the contractor must manage student registration through customized web portals that adhere to WCAG 2.0 level AA accessibility standards. The scope of work concludes with the delivery of coordinated travel itineraries and overall registration management. This opportunity is categorized under NAICS code 561510, with a response deadline set for November 6, 2026.

POSTED

DEADLINE

RFQL-2026-1255597 Student/Participant Travel Management Services

Solicitation # RFQL-2026-1255597

Dallas College is issuing Request for Qualifications RFQL-2026-1255597 to establish a pool of experienced companies and individuals to provide student and participant travel management services, specifically focusing on academic travel for study abroad providers. This solicitation, which opened on October 19, 2026, requires all electronic submissions to be filed through the Workday Strategic Sourcing portal by November 6, 2026, at 2:00 p.m. CST. Late or emailed submissions will result in immediate disqualification. The college intends to award contracts to one or more qualified providers from the pool on an as-needed basis, with evaluations based on a 100-point scale focusing on qualifications and experience. Potential awardees may be disqualified based on negative financial checks or prior poor performance with the college. Selected providers will operate under a Professional Services Agreement, with specific fees and costs to be negotiated based on the final project scope. Key compliance requirements include adherence to the Texas Risk and Authorization Management Program, Web Content Accessibility Guidelines 2.0 level AA, and strict non-discrimination policies. Additionally, contractors must certify eligibility for payment under the Texas Family Code and Texas Government Code, particularly regarding child support obligations. Funding for these services is contingent upon the appropriation of funds by the Texas State Legislature or the Dallas College Board of Trustees.

POSTED

DEADLINE

Medical Resident Travel and Housing ServicesThis subcontract for Medical Resident Travel and Housing Services supports the Massachusetts Department of Public Health, specifically through the Bureau of Community Health and Prevention. The selected provider is responsible for coordinating comprehensive transportation and lodging for out-of-state medical residents participating in clinical rotations within Massachusetts. Key deliverables include booking flights and securing short-term accommodations using corporate travel management tools to provide trainees with confirmed itineraries. The project is categorized under NAICS code 561510 and is centered in Boston, Massachusetts. Interested parties should note that the solicitation was posted on October 15, 2026, with a response deadline set for November 20, 2026.

BCHAP - Bureau of Community Health and Prevention

POSTED

DEADLINE

Provision of Travel Management Services

Solicitation # UOS-37290-2025

The University of Strathclyde is seeking a provider for a fully managed Travel Management Service under solicitation number UOS-37290-2025. The selected supplier will be responsible for delivering a cost-effective and responsive service that aligns with the university's operational goals, sustainability targets, and duty of care obligations. Key priorities for the contract include enhancing traveller safety and wellbeing, promoting low-carbon travel options, and ensuring a high-quality, user-friendly customer experience that provides overall value for money. Interested parties must submit their responses by the deadline of November 16, 2026, at 12:00 PM. The procurement process was officially posted on October 15, 2026. For further inquiries or coordination, the designated point of contact for this solicitation is Mrs Laura A Shaw.

University of Strathclyde

POSTED

DEADLINE

Event Planning and ManagementThis subcontract for Event Planning and Management supports prime contractors on tourism grant projects for the Illinois Department of Commerce and Economic Opportunity. The selected provider will be responsible for the operational execution of festivals and events, including venue coordination, scheduling, onsite management, and the use of specialized ticketing and event management software. Key deliverables include the successful execution of events and the submission of detailed visitation data reports. The contract requires strict adherence to federal procurement standards as outlined in 2 CFR 200.317 through 200.327. Interested parties should note that the response deadline is November 13, 2026, and the work falls under NAICS code 561510.

Department Of Commerce And Economic Opportunity

POSTED

DEADLINE

European Music Tour Package OrganizationThis subcontract involves the organization and execution of comprehensive European package tours for youth musicians associated with Suffolk County Council music projects, specifically supporting SYWB and SYO. The selected provider will be responsible for planning multi-city itineraries, bundling transportation, accommodation, and activities, and managing all logistics for large groups to ensure the successful delivery of concert tour itineraries. To qualify for this engagement, providers must hold ATOL, ABTA, or an equivalent European travel bonding and insurance certification. The contract was posted on October 12, 2026, with a response deadline of November 10, 2026.

Suffolk County Council

POSTED

DEADLINE

International Travel and Transport ProviderThe International Travel and Transport Provider subcontract for the US Trade and Development Agency involves the provision of comprehensive travel logistics for prime contractors attending international events. The scope of work includes booking domestic and international airfare through Global Distribution Systems, managing hotel blocks, and coordinating ground transportation such as shuttles and cars. To ensure operational safety and compliance during international assignments, the provider is required to maintain Defense Base Act and medical evacuation insurance. This opportunity is categorized under NAICS code 561510 and is designated as a partial Small Business Set Aside. Interested parties must submit their responses by November 6, 2026. The primary objective of the contract is the seamless delivery of confirmed travel bookings and reliable transportation services to support the agency's global operations.

US Trade And Development Agency

POSTED

DEADLINE

Hospitality & Travel CoordinationThis subcontract opportunity with the Alabama Department of Conservation and Natural Resources focuses on hospitality and travel coordination for archery events. The selected contractor will be responsible for managing group travel arrangements and lodging for prime contractors, which includes negotiating group rates and securing hotel room blocks for both event officials and participants. The solicitation was posted on October 6, 2026, with a response deadline of November 16, 2026. Falling under NAICS code 561510, the contract requires the delivery of secured accommodations and the professional management of lodging logistics to support the agency's event operations.

Alabama Department of Conservation and Natural Resources

POSTED

DEADLINE

More opportunities from Department Of State → US Embassy Budapest

Same awarding agency

Warranty and Preventive Maintenance SupportThis contract provides post-installation warranty service and preventive maintenance for a Carrier air handler, ensuring the equipment remains operational through comprehensive support measures. Services include the supply of spare parts, implementation of remote diagnostics to identify and troubleshoot issues efficiently, and scheduled servicing to maintain optimal performance and prevent breakdowns. The contract is classified under the NAICS code 811310, which covers commercial and industrial machinery and equipment repair and maintenance. The contract is a subcontract originating from the US Embassy in Budapest, overseen by the Department of State, and the work is to be performed in Budapest, specifically in the 1054 postal zone. The contract was posted on June 9, 2026, and is designed to extend the lifecycle and reliability of the Carrier air handling equipment through organized maintenance and support measures. No specific set-aside type or point of contact was provided in the available details.

Commercial and Industrial Machinery and Equipment (except Automotive and Electronic) Repair and Maintenance

POSTED

DEADLINE

Local HVAC Installation Services (Subcontractor to Prime)This contract involves the on-site installation, testing, and commissioning of a Carrier air handler unit at the North Chancery, with the requirement to coordinate government acceptance. It is a subcontract for local HVAC installation services under NAICS code 238220, associated with the Department of State at the US Embassy Budapest. The work will be performed in Budapest, specifically in the 1054 postal zone. The contract does not specify a solicitation number or set-aside status, and it focuses on ensuring that the equipment is properly installed and functional, meeting government standards before final acceptance.

Plumbing, Heating, and Air-Conditioning Contractors

POSTED

DEADLINE

HVAC Equipment Supply (Manufacturer-Level Sub-Supplier Opportunity)The contract involves the supply of a new Carrier-branded air handler unit, sourced either directly from the original equipment manufacturer or a global distributor, ensuring full compliance with technical specifications required for use at the U.S. Embassy in Budapest. This subcontract opportunity falls under the HVAC equipment supply category, specifically targeting manufacturer-level sub-suppliers capable of delivering the specified product. The contract is managed by the U.S. Embassy Budapest, operating under the Department of State, and is associated with the NAICS code 333414, which pertains to HVAC manufacturing. The place of performance is Budapest, Hungary, with the postal code 1054. While no specific set-aside type or preferences are noted, the procurement is open to qualified suppliers meeting the stringent technical and quality standards essential for embassy operations.

Heating Equipment (except Warm Air Furnaces) Manufacturing

POSTED

DEADLINE

Supply and Installation of Carrier Air Handler UnitThe contract entails the procurement, delivery, and installation of a Carrier air handler unit as a direct replacement, ensuring compatibility with existing HVAC systems. This scope includes integrating the new unit seamlessly into the current infrastructure and meeting all warranty requirements. The work is to be performed in Budapest, specifically at the location designated by the US Embassy Budapest under the Department of State. This subcontract falls under the NAICS code 238220, related to plumbing, heating, and air-conditioning contractors. Issued on June 9, 2026, the contract defines a clear focus on maintaining operational continuity and efficiency through a like-for-like replacement of HVAC components, ensuring the new air handler unit fulfills both technical and warranty standards for reliable long-term performance.

Plumbing, Heating, and Air-Conditioning Contractors

POSTED

DEADLINE

Temporary Command Center Operations SupportThe contract involves providing staffing and operational support for a temporary security and coordination command center established during the stay of a delegation in Budapest. The work falls under the NAICS code 541611, which typically pertains to administrative and management consulting services. This subcontract is managed by the US Embassy Budapest, under the Department of State, indicating a focus on diplomatic support and security operations. The performance location is specified as Budapest, with the postal code 1054, corresponding to the area of the embassy. The contract was posted on May 27, 2026, and although specific solicitation details and contact points are not provided, the nature of the contract underscores its role in ensuring a secure and efficiently coordinated environment for the delegation's duration in the city. The support likely includes staffing for command center activities, ensuring continuity of operations, and facilitating communication among relevant security and coordination personnel.

Administrative Management and General Management Consulting Services

POSTED

DEADLINE

Secure Transportation & Movement CoordinationThis contract focuses on logistics planning and execution for secure ground transportation, including route clearance, motorcade support, and coordination with both host nation and U.S. authorities. The work involves ensuring safe and efficient movement, particularly in potentially sensitive or high-risk environments, requiring close collaboration with local and international security entities. Awarded by the U.S. Embassy in Budapest under the Department of State, this subcontract falls within the NAICS code 488999, which pertains to other support activities for transportation. The place of performance is designated as Budapest, with services tailored to meet the secure transportation needs of U.S. operations in that region. The contract supports critical security infrastructure by providing comprehensive movement coordination and protection services essential to diplomatic missions.

All Other Support Activities for Transportation

POSTED

DEADLINE

Conference & Press Event Support ServicesThe contract entails the provision of fully equipped conference and media briefing facilities located in Budapest, intended to support official meetings and press events for the US Embassy Budapest under the Department of State. Services include comprehensive audiovisual setup, translation, and operational support to ensure seamless communication and event execution. This subcontract, categorized under NAICS code 561920, focuses on delivering professional and technically advanced environments suited for high-level diplomatic and press engagements. The scope emphasizes reliability and quality in facilitating information exchange through modern conference technologies and language services, highlighting the importance of multilingual capabilities and audiovisual effectiveness. The contract supports the US Embassy's mission by enabling efficient coordination and communication between officials, media representatives, and other stakeholders. Performance is centered in the Budapest area, aiming to accommodate the operational needs of the embassy’s official activities and associated press functions.

Convention and Trade Show Organizers

POSTED

DEADLINE

High-Security Facility Modification & Access ControlThis contract involves temporary enhancements to physical security at a hotel facility, focusing on installing and managing access control systems, surveillance equipment, secure perimeter measures, and controlled movement zones. The objective is to ensure increased safety and controlled access within the premises through specialized security modifications. The work is designated as a subcontract under the North American Industry Classification System (NAICS) code 561612, which pertains to security services. The contract is issued by the U.S. Embassy in Budapest, under the Department of State, with performance expected directly in Budapest, Hungary. Although specific solicitation details and set-aside designations are not provided, the contract outlines a clear priority on temporary but critical security upgrades to effectively monitor and regulate personnel movement within the hotel environment. This initiative reflects a focused response to heightened security needs at this diplomatic location.

Security Guards and Patrol Services

POSTED

DEADLINE

Secure Communications Infrastructure SetupThe contract involves the installation and configuration of secure communications systems to support U.S. security personnel, focusing on encrypted networks and the establishment of temporary command center infrastructure. It is a subcontract awarded by the U.S. Embassy in Budapest under the Department of State, specifically aimed at enhancing communication security measures in that location. The key work is to be performed in Budapest, with a primary emphasis on setting up and maintaining robust and secure communication channels. This contract is categorized under NAICS code 268120 and is designed to ensure the operational integrity and confidentiality of communications critical to U.S. security efforts abroad. While the solicitation number and detailed point of contact information are not provided, the project clearly supports the Department of State's mission by enabling secure, reliable technical infrastructure for command and control purposes. The contract’s accessibility via SAM.gov offers additional transparency and compliance verification.

POSTED

DEADLINE

Secure Conference and Event Facilities SupportThe contract involves the provision of secure, soundproof conference rooms equipped with advanced audiovisual and IT support tailored for high-level diplomatic meetings. These facilities will ensure confidentiality and operational effectiveness through stringent access control measures and comprehensive surveillance protection. The services are aimed at supporting the needs of diplomatic personnel requiring secure environments for sensitive discussions. The work is designated as a subcontract and falls under the NAICS code 562910, indicating specialized support services related to security and protection. The contract is issued by the U.S. Embassy in Budapest and overseen by the Department of State. The place of performance is located in Budapest, specifically in the 1054 zip code area, emphasizing the strategic importance of the location within a diplomatic context. The contract was posted in late May 2026 and focuses on maintaining high standards of security and technological readiness for diplomatic events.

Remediation Services

POSTED

DEADLINE

VIP Logistics and Rapid Response CoordinationThis contract involves providing rapid and flexible logistical support for a VVIP mission, focusing on managing last-minute adjustments in delegation size, itinerary, transportation, and accommodation arrangements under urgent and dynamic conditions. The scope emphasizes coordination and responsiveness to ensure seamless execution of high-level visits, particularly in scenarios where changes occur close to or during the mission timeframe. Issued by the U.S. Embassy in Budapest under the Department of State, this subcontract is identified under NAICS code 561510, indicating business support services. The place of performance is Budapest, Hungary, targeting prompt and efficient handling of high-priority logistical needs for diplomatic operations. The contract ensures dedicated support for critical mission success by adapting quickly to evolving requirements typical of VVIP engagements.

Travel Agencies

POSTED

DEADLINE

High-Security Hotel Facility ManagementThe contract involves the management and provision of a high-security hotel facility designed to accommodate VVIP personnel and U.S. security teams. It mandates secured hotel accommodations with strict access control measures, ensuring secure travel routes for guests and maintaining a state of readiness for the unique needs of very important personnel. The contract is a subcontract managed by the U.S. Embassy in Budapest and falls under the NAICS code 721110, which relates to hotel operations. The place of performance is specified as Budapest, with the contract aiming to uphold stringent security protocols to safeguard the safety and privacy of the personnel involved. The Department of State oversees this contract, emphasizing the importance of security, operational readiness, and controlled environments to support diplomatic and security operations. The contract highlights the necessity of combining hospitality services with advanced security measures appropriate for sensitive government activities and personnel movement.

Hotels (except Casino Hotels) and Motels

POSTED

DEADLINE

Earlier notices in this NAICS code

Posted before this notice, open and closed

Travel Logistics and Travel Cost Management

Commanding Officer

POSTED

CLOSED

Base Access Coordination and Site Visit Support

Base PORTSMOUTH(00027)

POSTED

CLOSED

DOJ TMC Services - Temporary Sole Source Task Order

Solicitation # 20260514001

Gsa/fas Office Of Acquisition Opera

POSTED

DEADLINE

Travel and Field Logistics Support

POSTED

CLOSED

Travel & Field Logistics Coordination

US Trade And Development Agency

POSTED

CLOSED

Emergency and Standalone Travel Support

Gsa/fas Office Of Acquisition Opera

POSTED

DEADLINE

International Travel Support Services

Gsa/fas Office Of Acquisition Opera

POSTED

DEADLINE

Frequent Traveler Program Management

Gsa/fas Office Of Acquisition Opera

POSTED

DEADLINE

Federal Travel Arrangement and Reservation Services

Gsa/fas Office Of Acquisition Opera

POSTED

DEADLINE

Travel & Logistics Coordination for Federal Personnel

Navsup Flt Logistics Ctr San Diego

POSTED

CLOSED

International Travel and Logistics Coordination

US Embassy Islamabad

POSTED

CLOSED

Travel Support Services

W6QK Acc-Orlando

POSTED

CLOSED

Ready to Pursue This Opportunity?

Get AI-powered intelligence on this solicitation and the ones like it

Every page of the solicitation package shredded into a compliance breakdown

AI-powered matching based on your capabilities and past performance

Competitor and incumbent history on the requirement

Automated alerts on amendments, Q&A deadlines, and award

Join 750+ contractors already using CLEATUS