This Government Contract opportunity from Department Of Veterans Affairs was posted on May 5, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.
W041--Portable Air Conditioner Rental
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The Department of Veterans Affairs, through its Networking Contracting Office 01 in Brockton, MA, is pursuing a sole source procurement under FAR 8.405-6(a)(1)(i)(A) to acquire two 25-ton portable air conditioning units with heat, operating at 480V 3PH 72KW, for installation at the Boston Healthcare System, Brockton Division, specifically in Building 20’s kitchen area. The units are urgently required to compensate for the insufficient cooling capacity of an aging AHU system that can no longer handle the increased heat load from upgraded kitchen equipment, thereby ensuring uninterrupted meal service for patients—a direct necessity for maintaining medical care standards. The contractor, Sunbelt Rentals, will be responsible for providing all labor, materials, tools, and equipment to deliver, install, and connect duct and temperature wiring for both units, with all work strictly confined to weekdays between 7:00 A.M. and 6:00 P.M., excluding weekends and federal holidays. Personnel must be properly badged and continuously escorted by VHA BHS Brockton Engineering staff during all on-site activities, including delivery, setup, and eventual removal. The contract structure includes one base period running from award through October 20, with two optional one-year periods each extending from May 21 to October 20, reflecting recurring seasonal cooling needs. While the procurement is issued as a notice of intent rather than a formal solicitation, interested parties have until May 8, 2026, to submit capability statements to Rosangela Pereira at Rosangela.Pereira@va.gov solely to determine whether competition is feasible. The NAICS code is 532490, and no pricing details, evaluation criteria, or formal contract clauses are included in the notice, as the acquisition is being conducted under an exception to full and open competition due to an urgent, mission-critical operational requirement that cannot await the multi-year SCIP project timeline for permanent HVAC replacement.
General Info
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Place of Performance
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Organization & Contact Information
Full Description
Place of Performance: Boston Healthcare System, Brockton Division 940 Belmont Street Brockton, MA 02301
Performance Requirements Provide 2 x 25 Ton AC with Heat 480V 3PH 72KW unit Provide duct connections and associated temp wire connections for both units. All work shall be performed during normal working hours, which exclude Saturdays, Sundays, Holidays and the hours prior to 7:00 A.M. and after 6:00 P.M.
Period of Performance One base period and two option periods. The base period will begin upon award through October 20. Each option period will be May 21 through October 20.
Badging/Security Requirements Contract personnel, for delivery, set-up and take-down shall be badged and accompanied by VHA BHS Brockton Engineering staff.
The NAICS code for this requirement is 532490.
Building 20 has an aged AHU providing cooling to the space. During the summer, additional portable AC units are required in order to maintain the temperature within the space as employees are making meals for patients. The equipment within the kitchen has changed throughout the years due to upgrading technology and the kitchen has acquired additional equipment that produces heat load within the space. The current AHU is aged and cannot meet the cooling capacity required by the service. As a result, additional portable units are required to maintain the space temperature. The portable unit will allow for NFS to continue their service and provide the Boston sites with meals for patients. Without the procurement of the portable AC unit, the kitchen would not be able to operate their normal operations in which it will directly have patient care impacts to the Medical Center. Replacing the current HVAC equipment has been submitted into the SCIP Cycle, however this process will take time as station is currently waiting for the project to be slated on an approved operating plan and then assigned for design and construction. The Medical Center cannot wait for this to be completed as this could be years out. As a result, there is an urgent need to procure the portable AC unit from Sunbelt Rentals. This notice of intent is not a solicitation nor is it a request for proposal. However, interested parties that believe they can satisfy the requirement must clearly identify their capability to do so in writing by May 8, 2026 at 3PM EST time. Response should be sent to Rosangela Pereira at Rosangela.Pereira@va.gov. Information submitted in response to this notice will be used solely to determine whether competitive procedures could be used for this acquisition. A determination not to open this requirement to competition based upon responses to this notice is solely within the discretion of the Government.
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