Waste Disposal Services IFB #25-20029-000

The Department of State Hospitals Metropolitan is soliciting bids for comprehensive Waste Disposal Services, requiring the contractor to handle all aspects of waste collection, transportation, and disposal for various waste streams including general waste, recyclables, and organic waste such as food and green waste. The contract emphasizes the provision of all necessary materials, equipment, permits, licenses, and personnel, with services scheduled primarily Monday through Saturday during specified hours. Bidders must demonstrate compliance with federal and state regulations, including California’s SB 1383 organic waste recycling mandates, and adhere to strict labeling and container marking standards, such as decals indicating “KEEP LIDS CLOSED” and waste-specific labels. The scope also includes maintaining service quality through scheduled pickups, proper container management, and disposal at licensed facilities, with inspections conducted at the origin sites and acceptance at the main hospital location. The procurement process evaluates bids primarily on responsiveness, responsibility, and the application of various socioeconomic preferences, such as Small Business, Microbusiness, and Disabled Veteran-Owned Business Enterprise incentives, which reduce the bid price during evaluation. The award is based on the lowest responsive and responsible bid after applying these preferences, following a Lowest Price Technically Acceptable approach, with no trade-offs permitted. The contract stipulates detailed requirements for background checks, key personnel designation, and strict prohibition on subcontracting, alongside comprehensive data security and confidentiality obligations aligned with California privacy laws. Payment procedures involve monthly invoicing with detailed service documentation, and performance is subject to rigorous inspection standards to ensure compliance with operational, safety, and legal standards. The contract’s duration spans one year, beginning no earlier than January 1, 2026, with a firm end date of December 31, 2026, and emphasizes strict adherence to submission protocols, including sealed proposals on standard paper, with a deadline of December 3, 2025.