This Combined Synopsis/Solicitation opportunity from Department Of Defense was posted on August 5, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Wings of Aloha Event Support

Closed

FA521526Q0028Federal

Submission Closed08/11/2026, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

The 766 Enterprise Sourcing Squadron at Joint Base Pearl Harbor-Hickam is seeking a firm-fixed price contract to provide comprehensive event logistics support for the Wings of Aloha 2026 Open House scheduled for September 11–12, 2026. The contract requires the successful offeror to deliver ten motorcoach buses—eight with a minimum 50-passenger capacity, five of which must be ADA-compliant, and two standby buses with at least 44-passenger capacity—to transport attendees between designated parking locations and the event site. The contractor must also install, service, and remove thirty portable toilets, including two ADA-compliant units, and five handwashing stations, with all units installed by September 10 and fully removed by 1900L on September 12. Performance is limited to the period from September 10 through 12, 2026, with all personnel requiring base access subject to vetting by the 647th Security Forces Squadron, and a complete personnel list with full names, dates of birth, Social Security Numbers, and driver’s license numbers must be submitted no later than August 11, 2026. The contractor must maintain full compliance with federal, state, and local vehicle regulations, ADA accessibility standards, and Hawaii driving laws, and all buses must be equipped with air conditioning, seatbelts, and PA systems. The solicitation includes an optional Friday, September 11, 2026, School Shuttle Service under a new Option CLIN, which requires written notice of exercise by August 22, 2026, and will be supported by a defined list of potential participating schools. The Saturday, September 12 service is designated as the Primary Public Shuttle Service. The requirement for negotiating 1,000 parking spaces has been removed. The contractor must submit a range of deliverables, including a quote, bus route plan, sanitation plan, quality assurance plan, insurance documentation, and a vehicle list identifying capacity and ADA compliance. Final versions of all plans must be delivered within five calendar days of award, and the contractor must respond to any service complaints within five working days. Insurance requirements include Commercial General Liability, Automobile Liability, Workers’ Compensation, and Employers’ Liability coverage with a 30-day cancellation notice and government as additionally insured. Drivers must be at least 21 years old, hold a valid Hawaii license, have three or more years of

General Info

Small business to provide event transport and sanitation for Wings of Aloha 2026 Open House at Joint Base Pearl Harbor-Hickam.

Agency

Department Of Defense → FA5215 766 Ess Pkp

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

HI, 96815, USA

Set-Aside

SBA

Documents

FA521526Q0028 Applicable Provisions and Clauses

clauses-incorporated-by-reference

High

FA521526Q0028 Applicable Provisions and Clauses (Amended)

clauses

High

FA521526Q0028 - Wings of Aloha Event Support PWS

performance-work-statement

High

FA521526Q0028 - Wings of Aloha Event Support PWS Amended

pws

High

RFQ FA521526Q0028 Combo Solicitation Amended

rfq

High

RFQ FA521526Q0028 Combo Synopsis/Solicitation

rfq

High

AI Contract Breakdown

Uniform Contract Format

Timeline

1 update

PhaseClosed

PostedJul 27

Combined Synopsis

Notice updatedAug 5

Response deadline changed from Aug 6, 2026 to Aug 11, 2026. The notice description changed.

Response DeadlineAug 11

Deadline has passed

Submission Closed

08/11/2026, 12:00:00 AM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → FA5215 766 Ess Pkp

Contacts2 people available

OfficeJBPHH, HI, 96860-4928, USA

Organization / AgencyDepartment Of Defense → FA5215 766 Ess Pkp

Office AddressJBPHH, HI, 96860-4928, USA

Contacts

A1C Franz Angelo Yap

Kasarah Hernandez

Full Description

This solicitation has been amended, and the following changes have been made:

Restructured Scope and Introduced Optional Service: The scope of work has been fundamentally restructured. The service for Friday, September 11, 2026, is now defined as an "Optional School Shuttle Service" under an OPTION CLIN. The Saturday, September 12 service is now the "Primary Public Shuttle Service."
Added Option Exercise Terms: Section 2.10 has been added to detail the terms for the new optional Friday service. The Government must provide written notice to exercise this option by August 22, 2026, and will provide the final school list and schedule by September 1, 2026.
Removed Parking Negotiation Requirement: The previous requirement for the contractor to negotiate for 1,000 parking spaces (formerly Section 1.1.1) has been removed.
Specified Potential Schools and Vetting Standards: A specific list of potential participating schools for the optional Friday service has been added (Section 2.10.6). It is also now clarified that only standard base access vetting is required for drivers performing these duties.
Updated Performance and Deliverable Tables: The Service Summary (Section 12) and Contract Data Requirements List (CDRL) (Section 13) have been updated to reflect the new optional service structure and align with the revised PWS sections.
Extended the solicitation due date from 05 August 2026, to 10 August 2026, 2:00 PM HST

The 766 Enterprise Sourcing Squadron at Joint Base Pearl Harbor-Hickam, HI is issuing a Request for Quote (RFQ) to procure non-personal, turnkey event coordination and logistical support services for the Wings of Aloha 2026 Open House, scheduled for 11 September 2026 – 12 September 2026. The primary day for public transportation is 12 September 2026.

The successful contractor shall provide all personnel, equipment, materials, supervision, and other items necessary to perform comprehensive event support as defined in the attached Performance Work Statement (PWS). The requirement is comprised of two main logistical efforts:

Bus Transportation & Route Management:

Provide ten (10) motorcoach buses to transport event attendees to/from designated parking locations. Eight (8) buses must have a minimum capacity of 50 passengers each, with at least five (5) being ADA-compliant. These will service the primary route from the Navy Exchange Parking Lot (Blue Lot) and 37 Vandenberg Blvd, Joint Base Pearl Harbor-Hickam, HI, 96815. Two (2) buses must have a minimum capacity of 44 passengers, to be held on standby for surge or emergency use. The contractor will be responsible for developing a final route plan, providing dispatchers at all loading/unloading zones, and ensuring a bus is always available at the event loading zone.

Event Sanitation Services:

Provide, install, and manage event sanitation facilities at Hickam Airfield. This includes thirty (30) portable toilets, with two (2) being ADA-compliant, and five (5) adjacent handwashing stations. Units are to be installed by Thursday, 10 September 2026, serviced as required, and removed by 1900L on Saturday, 12 September 2026.

Key Performance Details

Performance Period: The primary performance window is from 10 September 2026 (setup) through 12 September 2026 (event conclusion and teardown).

Base Access & Vetting: All contractor and subcontractor personnel requiring base access must be vetted through the 647th Security Forces Squadron. The contractor is required to submit a personnel list (including full name, DOB, driver's license number, and SSN) for processing no later than 11 August 2026.

Deliverables: The contractor shall provide several key documents with their quote (due 5 Aug 2026) and upon award, including a Quote, Bus Route Plan, Sanitation Plan, Quality Assurance Plan, a list of vehicles, and proof of insurance. Final versions of most plans are due within 5 calendar days of award.