Youth Basketball Officiating Services for North Clackamas Parks and Recreation District (NCPRD)

Request for Quotes RFQ 2026-63, issued by the North Clackamas Parks and Recreation District and administered by Clackamas County, seeks a vendor to provide youth basketball officials and assignment services for the Hoopers Basketball League. The contract covers two distinct seasons from 2026 through June 30, 2028. The early winter season serves third grade, fourth grade, and high school students from December to January, while the late winter season serves fifth through eighth grades from late January to mid-March. The selected vendor must provide two officials per game, ensure referees are onsite 15 minutes before each game, and supply all necessary uniforms, equipment, and training. Services must be delivered without interruption regardless of employee absences or inclement weather, and the vendor is required to provide a weekly referee schedule. Quotes are due by September 17, 2026, and must be submitted exclusively through Bid Locker. Evaluation will be based on firm and staff experience, pricing, training regarding OSAA basketball rule modifications, communication references, and the overall proposal to complete the work. The vendor must provide a detailed fee schedule by grade, including any administration, assigning, or transportation fees. Required insurance coverages include Commercial General Liability, Automobile Liability, Cyber Liability, and an Abuse and Molestation endorsement, all with minimum limits of 1 million dollars per occurrence. Additionally, vendors must submit a Quote Certification Form verifying compliance with Oregon Tax Laws and non-discrimination practices.