Karen Naffziger

Sole Source Intent - Nuvonic UV System Parts and Accessories

The County of Ontario Department of Public Works intends to issue a sole source award to Nuvonic for the procurement of UV lamps, ballasts, and wiper appurtenances parts for the Honeoye Lake Wastewater Treatment Plant. The anticipated cost for this purchase is 25,000 dollars. This procurement is being conducted as a non-competitive bid under solicitation number Sole Source-26-024, with a response deadline of October 16, 2026, for any parties wishing to challenge the sole source status. The justification for this award is based on Nuvonic being the exclusive original equipment manufacturer distributor and service provider in North America for Hanovia, Berson, Aquionics, and Nuvonic Ultraviolet systems and parts. The process is managed by the County of Ontario Purchasing Department and the Department of Public Works, with Steven May and Karen Naffziger serving as the primary points of contact.

New YorkNY, USA$25K est.

NAICS

423830

Industrial Machinery and Equipment Merchant Wholesalers

Sole Source-26-024

Awarded Oct 16, 2026

State & Local10

Jail Refrigeration System Replacement

The County of Ontario is soliciting sealed bids for solicitation B26086 to replace the refrigeration systems in the food service area of the Ontario County Jail in Canandaigua, New York. The project requires the installation, charging, and commissioning of four independent walk-in refrigeration systems designed for a freezer (-10°F), prepared food (30°F), dairy (36°F), and produce (36°F). The scope of work includes modifying the existing concrete equipment pad to support four separate units, pressure and leak testing, and providing all necessary O&M manuals, warranties, and as-built data. The contract will be awarded as a lump sum to the lowest responsive and responsible vendor who meets all technical specifications. Bids must be submitted as sealed hard copies to the Ontario County Purchasing Director by 3:00 pm on October 16, 2026, as electronic submissions are prohibited under New York State General Municipal Law for Article 8 Public Works projects. Required documentation includes a completed bid schedule, non-collusion affidavit, sexual harassment policy affirmation, NYS DOL certification, and a detailed subcontractor list. Because the work is performed within a detention facility, contractors must adhere to strict security protocols, including notarized background investigations and driver's license submissions for all personnel. Additionally, the project is subject to prevailing wage requirements under Article 8 of the Labor Law, requires EPA Section 608 certification for technicians, and mandates compliance with OSHA safety standards.

New YorkNY, USA

NAICS

238220

Plumbing, Heating, and Air-Conditioning Contractors

Source portal

OpenGov

Posted Sep 16, 2026

B26086

Closed

State & Local3

FLCC Brand Discovery and Strategic Messaging Initiative

Ontario County is soliciting proposals under solicitation number R26089 for the FLCC Brand Discovery and Strategic Messaging Initiative. The objective is to engage a qualified firm to lead a comprehensive brand discovery process for Finger Lakes Community College to establish a research-based foundation for the institution's communications. The scope of work includes gathering stakeholder feedback and audience insights to develop a strategic messaging framework. This framework will serve as the essential guide for a future request for proposal focused on brand system implementation, including visual identity design, documentation, and templates. Proposals must be submitted by 4:00 PM on October 12 or 13, 2026, via the Ontario County eProcurement Portal or by sealed paper submission to the Purchasing Director in Canandaigua, New York. The project is categorized under NAICS code 541613 and will be performed in New York, with the contract term lasting until completion. The primary point of contact for this procurement is Buyer Karen Naffziger.

New YorkNY, USA

NAICS

541613

Marketing Consulting Services

Source portal

NY Contract Reporter

Posted Sep 16, 2026

R26089

Closed

State & Local3

International Recruitment and Student Services at Finger Lakes Community College (FLCC)

Ontario County is soliciting proposals under solicitation number R26087 for a qualified firm to provide comprehensive international student recruitment, admissions support, and enrollment management services for Finger Lakes Community College. The selected contractor will be responsible for delivering a full-service solution that manages the entire student enrollment lifecycle, spanning from initial recruitment efforts to the students' arrival and final enrollment at the college. The primary objective is to increase international student enrollment while adhering to strict ethical recruitment practices, compliance standards, and high levels of student support. The contract is structured for an initial term of two years, with the option for three additional 12-month renewals. Interested firms must submit their proposals by 4:00 PM on October 13, 2026, preferably through the Ontario County eProcurement Portal, though sealed paper submissions to the Purchasing Director in Canandaigua, New York, are also accepted. This procurement is managed by Karen Naffziger within the Ontario County Purchasing department.

New YorkNY, USA

NAICS

611710

Educational Support Services

Source portal

NY Contract Reporter

Posted Sep 16, 2026

R26087

Closed

State & Local3

Exterior Column Restoration & Repainting at County Courthouse - REBID

Ontario County is requesting quotes for solicitation Q26088 regarding the restoration and repainting of eight exterior columns at the County Courthouse. The scope of work requires the contractor to provide all labor, materials, equipment, and supervision to scrape, prepare, prime, and paint the columns using lead-safe methods, as existing coatings contain lead-based paint. The project includes the provision of all necessary scaffolding, aerial lifts, and fall protection systems. Work is scheduled to begin in 2027 and must be completed continuously within one year of the Notice to Proceed. The selected contractor must provide a minimum two-year warranty covering peeling, blistering, or coating failure. Quotes are due by 4:00 pm on October 16, 2026, and should be submitted via the County's eProcurement portal. To be considered responsive, submissions must include a signed and notarized Non-Collusion Affidavit, a Bidders Statement on Sexual Harassment, insurance certificates for workers' compensation, disability, and liability, a NYS DOL Certification, and an IRS W-9 form. Additionally, all workers must complete an OSHA 10 safety training course prior to starting work. Award recommendations will be based on the lowest responsive bid from established vendors. Payments are contingent upon the submission of certified payrolls in accordance with New York State Department of Labor regulations.

New YorkNY, USA

NAICS

238320

Painting and Wall Covering Contractors

Source portal

OpenGov

Posted Sep 15, 2026

Q26088

Closed

State & Local5

FLCC Brand Discovery and Strategic Messaging Initiative

Finger Lakes Community College, through the Ontario County Purchasing Department, is soliciting proposals for a Brand Discovery and Strategic Messaging Initiative. The objective is to engage a qualified firm to conduct comprehensive research, including audience insights and stakeholder feedback, to establish a research-based foundation for the college's brand communications. Key deliverables include a coordinated brand discovery report and an actionable messaging framework, which will serve as the basis for a future request for proposals regarding visual identity design and brand system implementation. The project is expected to be completed by April 2027, with an anticipated budget between 75,000 and 100,000 dollars. Proposals will be evaluated based on a best-value determination using a points-based system: project approach (35%), relevant experience and qualifications (25%), stakeholder engagement results (25%), and cost (15%). Mandatory requirements include strict adherence to accessibility standards such as Section 508, ADA, and WCAG 2.1 AA, as well as the submission of a HECVAT for security and privacy assessment. Bidders must submit technical and pricing proposals separately via the OpenGov portal or in sealed hard copies by October 13, 2026. Required documentation includes a W-9, insurance documents, and several notarized certifications regarding non-collusive bidding and sexual harassment statements.

New YorkNY, USA

NAICS

541910

Marketing Research and Public Opinion Polling

Source portal

OpenGov

Posted Sep 14, 2026

R26089

Closed

State & Local4

International Recruitment and Student Services at Finger Lakes Community College

Finger Lakes Community College is soliciting proposals for a professional services contract to provide comprehensive international student recruitment, admissions support, and enrollment management. The selected contractor will manage the entire enrollment lifecycle, from identifying and cultivating new international markets and representing the college at education fairs to providing annual recruitment plans and market analysis. The project requires close collaboration with the college's admissions, marketing, and enrollment management teams to increase student enrollment while adhering to ethical recruitment practices and high standards of student support. The contract features a two-year initial term with options for three additional one-year renewals. Proposals are due by 4:00 pm on October 13, 2026, and must be submitted to the Ontario County Purchasing Department via a technical proposal and a separate pricing proposal. Award decisions will be based on a points-based evaluation of experience, strategic approach, creativity, budget, and past performance rather than price alone. Mandatory requirements include compliance with New York State Finance Law regarding sexual harassment prevention, adherence to Section 508 and WCAG 2.1 AA accessibility standards, and the completion of a Higher Education Community Vendor Assessment Tool for security and privacy verification.

New YorkNY, USA

NAICS

611710

Educational Support Services

Source portal

OpenGov

Posted Sep 14, 2026

R26087

Closed

State & Local3

Employee Benefits and Health Insurance Consultant

Ontario County, New York, is soliciting proposals under RFP R26081 for an Employee Benefits and Health Insurance Consultant. The procurement is managed by the Human Resources department, with the primary point of contact being the Deputy Director of Human Resources. Proposals must be submitted by September 17, 2026, at 4:00 PM, preferably through the County's OpenGov eProcurement portal, although sealed hard copies and email submissions to the purchasing department are also permitted. The resulting contract will feature a three-year base term with the possibility of two 12-month renewals. Award decisions will be based on a combination of qualifications, staffing, total cost, and other miscellaneous factors. To be considered, respondents must provide several mandatory documents, including a notarized Individual, Corporate, Partnership or LLC Acknowledgment, a Non-Collusive Bidding Certification, and a bidder's statement regarding sexual harassment compliance in accordance with New York State Finance Law. The submission must also include a completed proposal form and the firm's federal or tax identification number.

New YorkNY, USA

NAICS

541612

Human Resources Consulting Services

Source portal

OpenGov

Posted Aug 27, 2026

R26081

Closed

State & Local6

Maintenance & Repair of Siemens Energy Management Systems

The County of Ontario is soliciting sealed bids under IFB B26074 for the maintenance and repair of its Siemens Energy Management Systems, specifically the Insight and Desigo front-end platforms. The scope of work requires the contractor to provide all labor, materials, equipment, and supervision for county-wide Building Automation System preventive maintenance, including a minimum of twelve scheduled eight-hour visits per year. Services will be performed across various county facilities, including the Department of Public Works, the Jail, and the Municipal Building. The contract may be renewed for up to four twelve-month periods. Bids must be submitted as hard copies in sealed envelopes to the Ontario County Purchasing Director by 3:00 pm on September 22, 2026; electronic submissions will be disqualified. The award will be granted to the lowest responsive and responsible bidder who is an established contractor or authorized dealer. Required submission documents include a completed bid form, a notarized non-collusion affidavit, a statement on sexual harassment compliance, and a W-9. Bidders must also comply with New York State Article 8 Public Works requirements, including adhering to the NYS DOL Prevailing Wage Schedule and providing proof of liability, workers' compensation, and disability insurance from A.M. Best A rated insurers. Additionally, the selected vendor must provide emergency response services during declared states of emergency, with response times of twelve hours on weekdays and twenty-four hours on weekends or holidays. Technical personnel must demonstrate competence in Siemens systems, and any workers on projects exceeding 250,000 dollars must have completed an OSHA 10 safety training course. Payment will be issued within thirty calendar days of receipt of an approved invoice, provided the vendor has submitted certified payrolls and a current W-9.

New YorkNY, USA

NAICS

811210

Electronic and Precision Equipment Repair and Maintenance

Source portal

OpenGov

Posted Aug 24, 2026

B26074

Closed

State & Local4

Purchase of Lubricants for Fleet Maintenance

The County of Ontario is soliciting sealed bids under solicitation number B26082 for the purchase of lubricants required for fleet maintenance. This procurement is managed by the Department of Public Works and is open for submissions until August 26, 2026, at 7:00 PM. Interested parties are encouraged to submit their bids electronically through the OpenGov eProcurement Portal, although paper bids are accepted at the Purchasing Director's office in Canandaigua, New York. All submitted bids will be publicly opened and read via a Webex meeting following the deadline. Primary coordination for this project is handled by Parts and Service Manager Kevin Owen and Buyer Karen Naffziger. The contract is categorized as a SLED solicitation and will be performed within the state of New York.

New YorkNY, USA

NAICS

424720

Petroleum and Petroleum Products Merchant Wholesalers (except Bulk Stations and Terminals)

Source portal

OpenGov

Posted Aug 11, 2026

B26082

Closed