Air Conditioning Service for Transit Vehicles

The City of Peterborough is seeking a Vendor of Record (VOR) to provide comprehensive air conditioning services for its transit fleet under a three-year Master Framework Agreement. The scope of work includes on-site inspection, testing, troubleshooting, repair, and preventative maintenance, all of which must be performed at the City's Public Works facility located at 791 Webber Avenue. The selected supplier must be capable of responding to routine and unscheduled service requests within two business days and must hold technical certifications for ODP and Working at Heights. The procurement process follows a three-stage evaluation based on a 100-point scale, requiring a minimum threshold of 35 points for consideration. Scoring is weighted across experience and qualifications (25 points), service delivery approach (25 points), pricing (20 points), warranty (10 points), and social values (10 points). Pricing is fixed for the first year, with subsequent annual adjustments tied to CPI Ontario and capped at 3 percent. The contractor is authorized to proceed with repairs up to 5,000 dollars without prior approval; however, formal quotes are required for any amount exceeding this limit. Proposals must be submitted in English via the City's electronic bidding system by October 2, 2026. The successful proponent will be required to provide proof of primary insurance coverage within 10 days of the award and adhere to strict confidentiality and indemnity obligations. Additionally, the City evaluates proponents on social value, including inclusive employment practices and the use of diverse-owned businesses within their supply chain.