Asbestos Reporting System and Compliance Management

Seattle Public Schools is seeking a cloud-hosted or self-hosted software solution to manage asbestos reporting and compliance across its facilities in accordance with AHERA regulations under 40 CFR Part 763, Subpart E. The solicitation, RFP260303, issued on June 3, 2026, with a submission deadline of July 6, 2026, requires vendors to deliver a system capable of conducting initial and triennial inspections, documenting asbestos-containing building materials, maintaining and updating management plans, tracking response actions, and ensuring audit-ready data integrity. The solution must meet stringent technical requirements including secure authentication, data encryption, access controls, regular patching, backup protocols, and compatibility with existing infrastructure, while adhering to state and federal laws, including RCW 28A.400.330 for background checks. Proposals must be submitted as a single PDF not exceeding fifteen pages, including an executive summary, company profile, past performance with project details, technical approach, team qualifications with resumes, and detailed pricing structured by role, reimbursable expenses, and a fixed not-to-exceed amount. Evaluation prioritizes project experience and past performance at 40%, followed by vendor methodology at 20%, key personnel qualifications at 20%, and pricing at 20%, with technical compliance being a pass/fail threshold. The contract carries a three-year base period with two one-year extension options contingent on performance and mutual agreement. Vendors must identify key personnel, certify compliance with all terms, and submit a diversity form for state reporting purposes, though no federal socioeconomic certifications are required. Insurance mandates include $1 million in employer’s liability and $1 million per occurrence general liability, with the District named as additional insured and a waiver of subrogation required. All work must be performed in Washington, with inspections occurring on-site at school facilities, and the District retains full accountability for compliance and acceptance under federal law. Proposals must be submitted electronically via BidLocker, and no physical submissions, alternate formats, or modified terms are accepted without prior approval.