This Solicitation opportunity from Arkansas was posted on September 11, 2024. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Audio/Video Services For Lrsd Grauation Ceremonies

Closed

RFP25-004State & Local

Submission Closed10/02/2024, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 512191

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AI Contract Overview

The Little Rock School District is seeking proposals for comprehensive audio and video services to support their 2025 graduation ceremonies at Barton Coliseum, scheduled for May 22, 2025. The event will feature four separate ceremonies for LR Southwest, Hall West, Parkview, and LR Central, with specific start times throughout the day. Interested vendors are required to submit their proposals electronically through the district’s designated online platform, with a response deadline of October 2, 2024. The district emphasizes the importance of the proposal’s responsiveness, cost, vendor experience, equipment quality, and familiarity with the venue in the evaluation process. The contract awarded will cover all services and products necessary for the ceremonies, with the district reserving the right to reject any proposals or negotiate terms as deemed appropriate. The procurement process is managed solely by the district’s Procurement Department, and all communications regarding the RFP must be directed exclusively to the designated procurement contact, Ms. Shawnequa Junearick. Questions about the scope or requirements must be submitted by September 24, 2024, and all responses will be publicly posted. The contract size is estimated to range between $50,000 and $150,000, and the district aims to select a responsible and qualified vendor based on criteria including company experience, equipment age and type, references, and cost. The district intends to award a single comprehensive contract to ensure all aspects of the audio/video services are covered for the graduation events.

General Info

Agency

Arkansas → Little Rock School District

NAICS

512191 - Teleproduction and Other Postproduction Services

Place of Performance

AR, USA

Set-Aside

NONE

Documents

LRSD 2025 Graduation Ceremonies - Scope of Service

sow

High

RFP25-004 Audio/Video Services for LRSD Graduation Ceremonies

rfp

High

Special Terms and Conditions 08.24

4 pages · special-terms-and-conditions

High

Standard Terms and Conditions for Little Rock School District RFP

standard-terms-and-conditions

High

References Document

1 page · other

Low

Supplier Registration Guide for Ion Wave Technologies

4 pages · other

Low

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

PhaseClosed

PostedSep 11

Solicitation

Response DeadlineOct 2

Deadline has passed

Submission Closed

10/02/2024, 12:00:00 AM UTC

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Organization & Contact Information

AgencyArkansas → Little Rock School District

Contacts1 person available

OfficeN/A

Organization / AgencyArkansas → Little Rock School District

Office AddressN/A

Contacts

Procurement Supervisor Ms. Shawnequa Junearick

contact@example.gov

+1 (555) 000-0000

Full Description

The Little Rock School District invites your proposal for Audio/Video Services @ Barton Coliseum for our 2025 Graduation Ceremonies. Graduation will be held May 22, 2025 with the following tentative schedule:
LR Southwest – 9am Hall West – 12:00 pm Parkview – 2:30pm LR Central – 6pm

The complete request for proposal is available online at https://lrsd.ionwave.net. Interested proposers must register at this site to submit a bid electronically. This is the preferred method of submission.
Proposals will be taken under advisement upon closing and successful proposers will be notified as soon as an evaluation is completed. The District will negotiate, as appropriate, with the apparent acceptable proposers. Questions relating to this RFP should be submitted under the questions tab before question deadline, 10:00 a.m. September 24, 2024. All questions received and the corresponding answers will be posted publicly for all vendors. No verbal responses will be provided. District will not respond to questions after this time and date. Complete scope of work is available in the attachment section of this bid request.
ISSUING OFFICE
This RFP is issued by the Procurement Department, Little Rock School District. The Procurement Department is the sole point of contact between proposers and the District on matters pertaining to the award of any contract resulting from this RFP. Proposers under no circumstances shall contact any other Little Rock School District administrators or staff at any time during this procurement process. Any contact with Little Rock School District administrators or staff could result in your bid being disqualified.

EVALUATION CRITERIA AND AWARD The contract will be awarded to the contractor who submits the most responsible, responsive offer complying with the instructions specified within. The Owner reserves the right to reject any or all proposals or to waive any formalities or technicality in any proposal should such be deemed to be in the best interest of the Owner. The proposed costs, fee or expense, will weigh heavily in the award of any resulting contract but will not necessarily be the determining factor. The District intends to review all proposals. The District intends to award a single contract for all products/services. The District will utilize but not be limited to the following criteria in reviewing proposals received.

Company Profile (Executive Summary/Vendor’s Ability to Perform/ Qualifications/Vendor’s Experience)/Years in Business Familiarity with Venue/location Age and types of equipment to be used to provide service Cost References