Blanket Purchase Agreement (BPA) Catering Support for DoD personnel attending the Executive Management and Training Center, Southbridge Hotel and Conference Center Southbridge MA

Catering Support for DoD personnel attending the Executive Management and Training Center (EMTC), Southbridge Hotel and Conference Center (SHCC), Southbridge, MA -Blanket Purchase Agreement (BPA) Request for Quote Synopsis i) This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Subpart 12.6, as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; quotations are being requested and a written solicitation will not be issued. (ii) The solicitation number is H98210-11-T-0015 and is a Request for Quotation (RFQ). This request for quote will result in a Blanket Purchase Agreement (BPA) based on the proposed discounts by vendors with fixed unit prices. The Government anticipates the award of multiple BPA's. (iii) The solicitation document and incorporated provision and clauses are those in effect through Federal Acquisition Circular 2005-48, effective 31 Jan 2011 and DPN 20110202. (iv) No Set-Aside used; Unrestricted. The North American Industry Classification System (NAICS) Code is 722310. The size standard is $35.5M. (v) All products and services are to be rendered in accordance with the attached Performance Work Statement (PWS) and Pricelist. (vi) The contractor shall provide catering services for the Civilian Personnel Management Service (CPMS). Catering shall include: morning break services, afternoon break services, and buffet style reception services for conference attendees and training class participants. The number of participants for scheduled events would be in the range of 30 - 225 per event. (vii) The Period of Performance will be date of award through 12 months and includes two 12 month option periods. Place of Performance - Executive Management and Training Facility, Southbridge Hotel and Training Center, 14 Mechanic Street, Southbridge, MA 01550. (viii) The following provision applies to this acquisition: Federal Acquisition Regulation (FAR) 52.212-1, Instructions to Offerors - Commercial. This clause is supplemented to read: ADDENDUM TO FAR 52.212-1, Instructions to Offerors 1. SUBMISSONS: Vendor's quotes shall include: a) Pricing by CLIN which shall reflect a unit price. (Vendors shall complete excel price sheet and return). b) Vendors shall include a detailed description of all services included in the conference package. c) Include Company Information: Company Name, Address, Phone Number, CAGE code, DUNS Number, Tax Identification Number (TIN), and Business Size. (End of Addendum) (ix) The following provision does apply to this acquisition: FAR 52.212-2, Evaluation-Commercial Items. The Government will evaluate each offerors quotation against the stated requirements. Award will be made to the lowest price, technically acceptable offer. The Government anticipates the award of multiple BPA's. (x) Offers are to include a completed copy of provisions FAR 52-212-3, Offeror Representations and Certifications - Commercial Items and DFARS 252.212-7000 with its offer. (xi) The following clause applies to this acquisition: FAR 52.212-4, Contract Terms and Conditions - Commercial Items. (xii) The following clause applies to this acquisition: FAR 52.212-5 (Dev), Contract Terms and Conditions Required To Implement Statues Or Executive Orders - Commercial Items (Deviation). The following FAR clauses are applicable to this acquisition: 52.217-8, 52.217-9, 52.219-8, 52.219-28, 52.222-3, 52.222-21, 52.222-26, 52.222-35, 52.222-37, 52.222-41, 52.222-43, 52.222-50, 52.223-18, 52.225-25, 52.232-33, 52.232-36, and 52.233-4. In addition the following DFARS clauses apply to this acquisition: 252.203-7002, 252.204-7003, 252.204-7004 Alt A, +1 (555) 000-0000, and +1 (555) 000-0000. ONLY FIRMS REGISTERED IN THE CCR ARE ELIGIBLE FOR CONTRACT AWARD. (xiii) The following additional term and condition applies to this contract: 1. DESCRIPTION OF AGREEMENT: Under this Blanket Purchase Agreement (BPA), the contractor shall furnish catering services for morning break services, afternoon break services, and buffet style reception services, when requested by an authorized BPA caller. See attached PWS. 2. EXTENT OF OBLIGATION: The Government is obligated only to the extent of authorized calls placed against this BPA. 3. PURCHASE LIMITATION: Individual purchases shall not exceed the simplified acquisition threshold. Dollar limit for each Call Order will be determined at award. 4. INDIVIDUALS: Authorized personnel - TO BE DETERMINED AT AWARD. 5. INVOICE: When billing procedures provide for an individual invoice for each delivery, these invoices shall be accumulated, provided that - (A) A consolidated payment will be made for each specified period; and (B) The period of any discounts will commence on the final date of the billing period or on the date of receipt of invoices for all deliveries accepted during the billing period, whichever is later. Deliveries shall include a delivery ticket that contains the following information. a) Name of contractor b) BPA number c) Date of call d) Description of items furnished e) Quantity, unit price, and amount of each line item f) Date of delivery g) Unique call identification number h) Name of person placing call 6. ADMINISTRATION, ACCOUNTING, AND APPROPRIATION DATA: The Administration Office and Accounting & Appropriation Data will be specified at time of each call. Payment will be made by Government Purchase Card (GPC). 7. INVOICE SUBMISSION 1. Payment shall be based on receipt of a proper invoice and satisfactory contract performance (as indicated on the respective Receiving Report completed by the COR). The Contractor shall comply with the content of invoice requirements specified at FAR Clause 52.212-4, paragraph (g) "Invoices." Failure to provide a proper invoice may result in return of invoice for correction and delay of payment. 2. The Contractor shall submit an original invoice to: Mail: DHRA PSO ATTN: INVOICE PROCESSING - GPC 4040 N. FAIRFAX DRIVE, STE. 120 ARLINGTON VA 22203 Fax: +1 (555) 000-0000 (xiv) There is not a Defense Priorities and Allocations Systems (DAPS) number assigned to this acquisition. (xv) All completed quotes shall be received Not Later Than (NLT) Wednesday, February 23, 2011 10:00 AM, Eastern Daylight Time (EDT). Completed quotes can either be submitted electronically to contact@example.gov or mailed to DHRA PSO, Attn: Matthew Poole, 4040 N. Fairfax Drive, Ste. 120, Arlington, VA 22209. (xvi) The point of contact for this acquisition is: Mr. Matthew Poole, Contract Specialist. All inquires should be forwarded via email to contact@example.gov. NO TELEPHONE INQUIRIES WILL BE ANSWERED REGARDING THIS SOLICITATION. **The purpose of this modification is to attach a revised PWS (Amendment 1) to update the deliverables paragraph under task 2 "Afternoon Break Services" to remove the word "breakfast".