Bulk Propane Supply Services – Fermilab

The solicitation DH-379784 seeks qualified contractors to supply bulk propane and related services across multiple facilities at Fermilab in Batavia, Illinois, under a contract structure that includes a base period with optional extension years. The work involves scheduled and on-demand delivery of propane, installation and removal of storage tanks, and ongoing maintenance of supplier-owned equipment, with pricing structured around an indexed market rate for propane plus a fixed distribution component. Proposals are due by August 14, 2026, at 4:00 PM Central Time, following an amendment that extended the original deadline and added a mandatory site visit on August 5, 2026, at 10:00 AM Central Time; failure to attend the site visit may negatively impact evaluation. All submissions must be sent via email to Dustin Hansrote at hansrote@fnal.gov, referencing the solicitation number and amendment. The place of performance is exclusively at Fermilab’s Batavia, IL location, with no specified FOB terms, delivery schedule, or contract value estimate provided. Special requirements include strict site access protocols requiring a seven-day advance request, Real ID-compliant identification, a QR-coded invitation, and completion of visitor attestation forms; weapons and hazardous materials are strictly prohibited regardless of state laws. Contractors must comply with Fermilab’s health and safety policies, including mandatory N-95 or KN-95 mask usage during CDC-designated high community COVID levels. While no formal evaluation factors, pricing tables, or detailed inspection criteria are outlined, the contract implicitly requires reliable, timely service aligned with Fermilab’s operational needs. No packaging, marking, invoicing, payment, or accounting details are specified, and essential certifications such as UEI/CAGE codes, size status, or socioeconomic program representation are not addressed in the solicitation materials. The contracting office, part of the Department of Energy through Fermilab, has not formally designated a contracting officer, COR, or COTR, with Dustin Hansrote serving as the primary point of contact. The absence of explicit clauses, attachments, or evaluation weights suggests that offerors must rely on contextual understanding and compliance with site-specific requirements to meet expectations.