This Solicitation opportunity from Department Of Energy was posted on August 5, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Bulk Propane Supply Services – Fermilab

Closed

DH-379784Federal

Submission Closed08/14/2026, 09:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 457210

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Solicitation # 49598

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County of Atlantic

POSTED

12 days ago

DEADLINE

in 8 days

AI Contract Overview

The solicitation DH-379784 seeks qualified contractors to supply bulk propane and related services across multiple facilities at Fermilab in Batavia, Illinois, under a contract structure that includes a base period with optional extension years. The work involves scheduled and on-demand delivery of propane, installation and removal of storage tanks, and ongoing maintenance of supplier-owned equipment, with pricing structured around an indexed market rate for propane plus a fixed distribution component. Proposals are due by August 14, 2026, at 4:00 PM Central Time, following an amendment that extended the original deadline and added a mandatory site visit on August 5, 2026, at 10:00 AM Central Time; failure to attend the site visit may negatively impact evaluation. All submissions must be sent via email to Dustin Hansrote at [email hidden], referencing the solicitation number and amendment. The place of performance is exclusively at Fermilab’s Batavia, IL location, with no specified FOB terms, delivery schedule, or contract value estimate provided. Special requirements include strict site access protocols requiring a seven-day advance request, Real ID-compliant identification, a QR-coded invitation, and completion of visitor attestation forms; weapons and hazardous materials are strictly prohibited regardless of state laws. Contractors must comply with Fermilab’s health and safety policies, including mandatory N-95 or KN-95 mask usage during CDC-designated high community COVID levels. While no formal evaluation factors, pricing tables, or detailed inspection criteria are outlined, the contract implicitly requires reliable, timely service aligned with Fermilab’s operational needs. No packaging, marking, invoicing, payment, or accounting details are specified, and essential certifications such as UEI/CAGE codes, size status, or socioeconomic program representation are not addressed in the solicitation materials. The contracting office, part of the Department of Energy through Fermilab, has not formally designated a contracting officer, COR, or COTR, with Dustin Hansrote serving as the primary point of contact. The absence of explicit clauses, attachments, or evaluation weights suggests that offerors must rely on contextual understanding and compliance with site-specific requirements to meet expectations.

General Info

Fermilab seeks bulk propane supplier for Batavia, IL with tank installation, emergency services, and market-indexed pricing.

Agency

Department Of Energy → Fermilab - DOE Contractor

NAICS

457210 - Fuel Dealers

Place of Performance

IL, 60510, USA

Set-Aside

NONE

Documents

Amendment 01 to RFP DH-379784 Bulk Propane Services

amendment

High

Amendment 02 to RFP DH-379784 Bulk Propane Services

amendment

High

Amendment 03 to RFP DH-379784 Bulk Propane Services

amendment

High

Attachment 1 - Questions and Answers RFP DH-379784

q-and-a

High

Statement of Work for Bulk Propane Delivery Service Rev. 01

sow

High

Fermilab Sitemap Propane Tanks Map

other

Low

RFP+-+DH-379784+-+Bulk+Propane.zip

AI Contract Breakdown

Uniform Contract Format

Timeline

3 updates

PhaseClosed

PostedJun 26

Solicitation

Notice updatedJul 24

Response deadline changed from Jul 24, 2026 to Aug 14, 2026. The notice description changed.

Notice updatedAug 4

The notice description changed.

Notice updatedAug 5

The notice description changed.

Response DeadlineAug 14

Deadline has passed

Submission Closed

08/14/2026, 09:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Energy → Fermilab - DOE Contractor

Contacts1 person available

OfficeBatavia, IL, 60510, USA

Organization / AgencyDepartment Of Energy → Fermilab - DOE Contractor

Office AddressBatavia, IL, 60510, USA

Contacts

Dustin Hansrote

contact@example.gov

Full Description

Amendment No. 3 revises the Statement of Work (SOW).

*******

Amendment No. 2 provides responses to the questions submitted by Offerors.

*******

Amendment No. 1 revises the proposal due date to August 14, 2026, at 4:00 PM Central Time and adds a Site Visit for Offeror(s) on August 5, 2026, at 10:00 AM Central Time. All other terms and conditions of the solicitation remain unchanged.

*******

FFDG is seeking qualified contractors to provide bulk propane supply and related services for multiple Fermilab locations in Batavia, Illinois. Services include propane delivery, storage tank installation and removal, and maintenance support on supplier-owned equipment, provided on both scheduled and as-needed basis. The resulting subcontract will include a base period with optional extension years. Pricing will be based on an indexed propane market rate plus a fixed distribution component. Estimated usage is provided for planning purposes only and actual requirements may vary.