BX53 Olympus Microscope System and Accesories

NOTICE TO CONTRACTOR

This is a combined synopsis/solicitation for commercial items prepared in accordance with the format in Federal Acquisition Regulation (FAR) Part 12. This announcement constitutes the only solicitation. Offers are being requested, and a separate written solicitation will not be issued. Solicitation number HT941026Q2063 is issued as a Request for Quote (RFQ).

Defense Health Agency Contracting Activity (DHACA) Healthcare Contracting Division-West (HCD-W) requests responses from qualified sources capable of providing the following: Olympus BX53 Microscope System

This solicitation is 100% set aside for small businesses with Brand Name Only. This solicitation incorporates provisions and clauses by reference. The full text of provisions and clauses may be accessed electronically at www.acquisition.gov.

This requirement is for supply/equipment.

To procure two BX53 Olympus Microscope in support of BG Crawford F. Sams Army Clinic, Camp Zama, Japan. The Olympus BX53 Microscope System is a high-performance, upright laboratory microscope used for advanced clinical diagnostics, pathology, and life science research. Reviewing patient biopsy slides, tissue structures, and cell morphology to identify disease states, tumors, or infections. Analyzing blood, fluid, and microbial samples in the laboratory to support active medical treatments. The BX53’s intense LED illumination allows it to be configured with multi-head discussion systems (up to 26 viewing heads), making it the premier choice for training resident physicians, medical technicians, and pathologists. Easily integrates with high-resolution digital cameras and imaging software (such as cellSens) to capture, measure, and securely archive patient diagnostic images in the electronic medical record.

Items required:

CLIN 0001:                              Olympus System Microscope Model BX53 & Accessories

Description:                             Olympus BX53 Microscope System in accordance with the specifications in the SOW.

Type:                                       Firm-Fixed Price (FFP)

Location:                                 USA MEDDAC-JAPAN

ATTN: MCJP-LD/HT0899, LOGISTICS DIVISION

BLDG 721

APO, AP 96343-5011

Delivery Date:                         On or before September 15, 2026

Quantity:                                  2

Unit of Issue:                         Each  

CLIN 0002:                              Shipping

Type:                                       Firm-Fixed Price (FFP)

Description:                              All commercial freight, shipping, customs clearance, and inside delivery charges to USA MEDDAC-JAPAN, Bldg 721, APO, AP 96343-5011.

DEFENSE BIOMETRIC IDENTIFICATION SYSTEM (DBIDS)

a) System Purpose: DBIDS is the current system for access control verification and management for the Department of Defense (DoD).

(b) Guidance Portal: DBIDS guidance for Vendors/Contractors to obtain an installation pass is accessible through the following website: DBIDS Global Home. (https://dbids-global.dmdc.mil/home/)

• Local Camp Zama Pass Office Email:  usarmy.zama.imcom-pacific.list.usagj-des-pass-office@mail.mil

(c) Enrollment &Local Inquiries: For more information or to enroll in the DBIDS Program, contact the local pass offices:

• Camp Zama Pass Office (Bldg. 235): DSN 315-263-4697
• Sagamihara Family Housing Area (SFHA) Pass Office (Bldg. 101): DSN 315-262-6065

(d) Pre-Enrollment: Pre-enrolling will help expedite your processing time. To pre-enroll for a DBIDS card, visit the DBIDS Global Home(https://dbids-global.dmdc.mil/home/) portal to begin your background vetting and registration.

(e) Entry Requirements: Vendors, contractors, suppliers, and other service providers shall present their valid DBIDS pass upon arrival at the designated Camp Zama Entry Control Point (ECP).

This acquisition incorporates by reference the following FAR provisions and clauses:

52.203-18        Prohibition on Contracting with Entities that Require Certain Internal Confidentiality Agreements or Statements-Representation (Jan 2017)

52.204-7          System for Award Management (AUG 2025)

52.204-9          Personal Identity Verification of Contractor Personnel (Jan 2011)

52.204-13        System for Award Management—Maintenance (AUG 2025)

52.209-2          Prohibition on Contracting with Inverted Domestic Corporations-Representation (Aug 2025)

52.209-10        Prohibition on Contracting with Inverted Domestic Corporations (Aug 2025)

52.212-4          Terms and Conditions-Commercial Products and Commercial Services (Deviation 2026-O0038) (Feb 2026)

52.219-6          Notice of Total Small Business Set-Aside (Feb 2026)

52.222-3          Convict Labor (Sept 2025)

52.222-19        Child Labor-Cooperation with Authorities and Remedies (Sept 2025)

52.222-36        Equal Opportunity for Workers with Disabilities (Sept 2025)

52.222-40        Notification of Employee Rights Under the National Labor Relations Act (Sept 2025)

52.222-50        Combating Trafficking in Persons (Sept 2025)

52.225-18        Place of Manufacture (Aug 2018)

52.232-33        Payment by Electronic Funds Transfer-System for Award Management (Oct 2018)

52.232-34        Payment by Electronic Funds Transfer-Other than System for Award Management (JUL 2013)

52.232-40        Providing Accelerated Payments to Small Business Subcontractors (Mar 2023)

52.233-4          Applicable Law for Breach of Contract Claim (Aug 2025)

52.247-34        F.O.B. Destination (Jan 1991)

The following additional DFARS provisions and clauses applicable to this acquisition are incorporated by reference: 

252.203-7000   Requirements Relating to Compensation of Former DoD Officials (Sep 2011)

252.203-7002   Requirement to Inform Employees of Whistleblower Rights (Dec 2022)

252.204-7022   Expediting Contract Closeout (May 2021)

252.211-7003   Item Unique Identification and Valuation (Jan 2023)

252.211-7008   Use of Government-Assigned Serial Numbers (Sep 2010)

252.223-7008   Prohibition of Hexavalent Chromium (Jan 2023)

252.225-7000   Balance of Payments Program Certificate

252.225-7001   Buy American and Balance of Payments Program—Basic (Feb 2024)

252.225-7002   Qualifying Country Sources as Subcontractors (Mar 2022)

252.225-7012   Preference for Certain Domestic Commodities (Apr 2022)

252.225-7041   Correspondence in English (Jun 1997)

252.225-7048   Export-Controlled Items (Jun 2013)

252.225-7055   Representation Regarding Business Operations with the Maduro Regime (May 2022)

252.225-7056   Prohibition Regarding Business Operations with the Maduro Regime (Jan 2023)

252.225-7059   Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region–Representation (Jun 2023)

252.225-7060   Prohibition on Certain Procurements from the Xinjiang Uyghur Autonomous Region (Jun 2023)

252.232-7003   Electronic Submission of Payment Requests and Receiving Reports (Dec 2018)

252.232-7010   Levies on Contract Payments (Dec 2006)

252.244-7000   Subcontracts for Commercial Products or Commercial Services (Nov 2023)

252.245-7005   Management and Reporting of Government Property (Jan 2024)

252.246-7003   Notification of Potential Safety Issues (Jan 2023)

252.246-7008   Sources of Electronic Parts (Jan 2023)

252.247-7023   Transportation of Supplies by Sea—Basic (Oct 2024)

The following FAR provisions and clauses incorporated by full text apply to this acquisition:

52.212-1 INSTRUCTIONS TO OFFERORS—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (Aug 2025)

(a) Submission of offers. Submit signed and dated offers to the office specified in this solicitation at or before the exact time specified in this solicitation. As a minimum, offers shall include—

(1) The solicitation number;

(2) The name, address, telephone number of the Offeror;

(3) The Offeror’s Unique Entity Identifier (UEI) and, if applicable, Electronic Funds Transfer (EFT) indicator;

(4) Information necessary to evaluate the factors contained in the provision at 52.212-2 or as described in the solicitation;

(5) Responses to provisions that require Offeror completion of information, representations, and certifications (other than those collected via the System for Award Management (SAM)); and

(6) A statement specifying the extent of agreement with all terms, conditions, and provisions included in the solicitation and any solicitation amendments.

(b) Period for acceptance of offers. The Offeror agrees to hold the prices in its offer firm for 60 calendar days from the date specified for receipt of offers, unless another time period is specified in an addendum to the solicitation.

(c) Late submissions, modifications, revisions, and withdrawals of offers.

(1) Offerors are responsible for submitting offers and any modifications or revisions to the Government office designated in the solicitation by the time specified in the solicitation.

(2) Any offer, modification, or revision received after the time specified for receipt of offers is “late” and will not be considered unless it is received before award is made and the Contracting Officer determines that accepting the late offer would not unduly delay the acquisition. However, a late modification of an otherwise successful offer that makes its terms more favorable to the Government will be considered at any time it is received and may be accepted.

(3) If an emergency or unanticipated event interrupts normal Government processes so that offers cannot be received at the Government office designated for receipt of offers by the exact time specified in the solicitation, and urgent Government requirements preclude amendment of the solicitation or other notice of an extension of the closing date, the time specified for receipt of offers will be deemed to be extended to the same time of day specified in the solicitation on the first work day on which normal Government processes resume.

(4) Offerors may withdraw their offers by written notice to the Government received at any time before award.

(d) Contract award (not applicable to Invitation for Bids). The Government intends to evaluate offers and award a contract without discussions with Offerors. Therefore, the Offeror’s initial offer should contain the Offeror’s best terms. However, the Government reserves the right to conduct discussions, if necessary. The Government may reject any or all offers if such action is in the public interest, accept other than the lowest offer, and waive informalities and minor irregularities in offers received.

(e) Debriefings. If a postaward debriefing is given to requesting Offerors, the Government will disclose the following information, if applicable:

(1) The agency’s evaluation of the significant weak or deficient factors in the debriefed Offeror’s offer.

(2) The overall evaluated cost or price and technical rating of the successful Offeror and the debriefed Offeror and past performance information on the debriefed Offeror.

(3) The overall ranking of all Offerors when any ranking was developed by the agency during source selection.

(4) A summary of the rationale for award.

(5) For acquisitions of commercial products, the make and model of the product to be delivered by the successful Offeror.

(6) Reasonable responses to relevant questions posed by the debriefed Offeror as to whether the agency followed source-selection procedures set forth in the solicitation, applicable regulations, and other applicable authorities.

Addendum to FAR 52.212-1, Instructions to Offerors—Commercial Products and Commercial Services

The following is inserted as new paragraph (f) of the provision:

(f) QUOTER INSTRUCTIONS

The Government intends to award a firm-fixed-price (FFP) contract resulting from this RFQ to the responsible Quoter, whose quote conforms to the solicitation and is the most advantageous (best value) to the Government, price and other factors considered as defined in the EVALUATION FACTORS FOR AWARD section below. The Government will review the quotes received to determine if they are compliant with the RFQ requirements. A compliant quote is one that meets all of the terms, conditions, and specifications in the RFQ. The Quoter must provide all documents listed and comply with all RFQ instructions in order for their quote to be considered “compliant” with this RFQ. Only compliant quotes will be evaluated for award.

Quoter shall be an original equipment manufacturer (OEM), authorized dealer, authorized distributor, authorized reseller, or authorized service provider for the proposed medical supplies, medical equipment, and/or services contracts for maintenance of medical equipment (i.e., replacement parts), verified by an authorization letter or other document(s) from the OEM, such that the OEM’s warranty and service are provided and maintained by the OEM. All software licensing, warranty, and service associated with the medical supplies, medical equipment, and/or services contracts for maintenance of medical equipment shall be in accordance with the OEM terms and conditions.

Notice of Brand Name Only Requirement & Reseller Certification:

This acquisition is a strict Brand Name Only procurement restricted to the Olympus System Microscope Model BX53 and associated OEM accessories. No "or equal" or substitute products will be evaluated or accepted for award.

The Quoter shall be an Original Equipment Manufacturer (OEM) authorized dealer, authorized distributor, authorized reseller, or authorized service provider for the proposed Olympus equipment. This status must be verified by an active authorization letter or other official documentation from the OEM (Olympus/Evident) demonstrating that the OEM’s full warranty and service will be provided and maintained. All software licensing, warranty, and service associated with this equipment shall be in accordance with the OEM terms and conditions.

All questions regarding the RFQ, of a contractual or technical nature, must be submitted electronically by email to merlinda.m.labaco.civ@health.mil no later than 11:00 am Pacific on 10 August, 2026. Questions submitted after the specified date and time may not receive a response. Questions, along with the Government’s responses, will be posted as an attachment to the RFQ. Please be advised that the Government reserves the right to transmit those questions and answers of a common interest to all prospective Quoters.

Electronic Submission of Quotes:

Quotations shall be submitted electronically via email to merlinda.m.labaco.civ@health.mil.

Quoters are instructed to electronically submit their complete quotation in one (1) single file, formatted in Portable Document Format (PDF) with a .pdf file extension as follows:

- FACTOR 1: Technical Capability:

The Quoter shall submit a capabilities statement, not to exceed two (2) pages, demonstrating the ability of the proposed product to meet the salient physical, functional, and/or performance characteristics identified in Attachment 1 (Statement of Work).

The Quoter shall include OEM-certification or authorized distributor/reseller letter. The quote shall contain a description, including brand name, part number/make or model number, and title for each item listed in the solicitation to allow the Government to verify that the quoted parts match the requirements listed in the solicitation.

- FACTOR 2: Delivery Requirement:

Defined as the vendor’s ability to deliver supplies as scheduled. The Government will evaluate Supplier Performance Risk System (SPRS) to provide RECENT and RELEVANT performance of supplier’s risk to deliver supplies required in this solicitation.

RECENT is defined as supplies delivered within the past three (3) years from the date of issuance of this RFQ. RELEVANT is defined as supplies the same as or similar to the supplies specified in the Statement of Work (SOW). Delivery Requirement information not meeting the above criteria will not be used for evaluation.

- FACTOR 3: Price:

The Quoter shall use Attachment 3 (Quote Sheet) to submit a firm-fixed-price for all contract line item numbers (CLINs) identified. Attachment 3 (Quote Sheet) and Pricing List shall be completed and signed, with acknowledgment of all amendments to the solicitation. No attempt to reformat or remove cells is authorized. Submission of pricing data shall be complete and accurate. Incomplete pricing may result in a Quoter’s quotation being deemed ineligible for award.

Quotations must be received no later than 11:00 am Pacific on 12 August 2026.

(End of provision)

52.212-2 EVALUATION—COMMERCIAL PRODUCTS AND COMMERCIAL SERVICES (AUG 2025)

      (a) Evaluation factors. The Government will award a contract resulting from this solicitation to the responsible Offeror whose offer conforming to the solicitation will be most advantageous to the Government, price and other factors considered. The following factors will be used to evaluate offers:

(1) Technical Capability

(2) Delivery Requirement

(3) Price

Technical Capability will be rated on an Acceptable/Unacceptable basis, and Delivery Requirement will be more important than price.

      (b) Options (if applicable). The Government will evaluate offers for award purposes by adding the total price for all options to the total price for the basic requirement. The Government may determine that an offer is unacceptable if the option prices are significantly unbalanced. The evaluation of options does not obligate the Government to exercise the option(s).

      (c) Notice of award. A written notice of award or acceptance of an offer furnished to the successful Offeror within the time for acceptance specified in the offer, shall result in a binding contract without further action by either party. Before the offer’s specified expiration time, the Government may accept an offer (or part of an offer), whether or not there are negotiations after its receipt, unless a written notice of withdrawal is received before award.

Addendum to FAR 52.212-2, Evaluation—Commercial Products and Commercial Services

The following is inserted as new paragraph (d) of the provision:

      (d) EVALUATION FACTORS FOR AWARD

Contract award shall be made on a “Delivery Requirement Price Tradeoff” basis. This process allows for a tradeoff between delivery requirement and price and allows the Government to accept other than the lowest priced quote or other than the highest rated quote to achieve a best-value contract award. This may result in an award to a higher-rated, higher-priced quote if the Government determines that the delivery requirement of the higher-priced quote outweighs the price difference. The selection process is subjective by nature and professional judgment is implicit throughout the tradeoff process.

The Quoter’s technical capability will be evaluated to determine if it is acceptable or unacceptable in accordance with the evaluation criteria stated in this RFQ. Contractor must be an OEM authorized distributor/reseller in order to be rated “Acceptable.” If a Quoter’s technical capability is determined to be unacceptable, the Quoter will no longer be considered for award. Award will be made to the Quoter providing a quote that is deemed most advantageous to the Government, whose technical capability has been determined to be “Acceptable” and trading off delivery requirement against price.

The Government intends to award based on initial quotes. Notwithstanding this intent, the Contracting Officer reserves the right to conduct exchanges if it is within the best interest of the Government, a matter within their discretion. 

Certified cost or pricing data is not required for commercial acquisitions or for acquisitions at or below the simplified acquisition threshold. However, if only one proposal is received, other than certified cost or pricing data may be required.

FACTOR 1: TECHNICAL CAPABILITY:

The Government will use the following ratings/descriptions in Table 1 when evaluating technical capability:

Table 1. Technical Capability Ratings

Rating

Description

Acceptable

Quote clearly demonstrates the ability of the products to meet the salient characteristics needed.

Unacceptable

Quote does not demonstrate the ability of the products to meet the salient characteristics needed.

If a quote is rated Unacceptable in Technical Factor 1, the quoter will no longer be eligible for award nor be evaluated in any remaining factors.

FACTOR 2: DELIVERY REQUIREMENT:

Delivery Requirement is defined as the ability to deliver supplies as scheduled.  The Government will evaluate Supplier Performance Risk System (SPRS) to provide RECENT and RELEVANT delivery supplier’s risk to deliver supplies required in this solicitation. 

The delivery requirement evaluation will result in an integrated assessment of the Quoter’s probability of successfully performing the RFQ requirements. The delivery requirement evaluation considers each Quoter’s demonstrated recent and relevant record of delivery in performing the risk to deliver supplies required in this solicitation. The Government will consider the recency and relevance of the information, the source of the information, context of the data, and general trends in the Quoter’s performance. The Supplier Performance Risk System (SPRS) is based on the Quoter’s overall record of recency, relevancy, and quality of performance. These are combined to establish one delivery requirement confidence assessment rating for each Quoter. The Government will pull this data directly from SPRS; Quoters do not need to submit SPRS documentation with their quote.

The Government will use the following ratings/descriptions in Table 3 when evaluating delivery requirement:

Table 3. Delivery Requirement Confidence Assessment Ratings

Rating

Description

Substantial Confidence

Based on the Quoter’s SPRS records (with a Supplier Risk Score of above 15%), the Government has a high expectation that the Quoter will successfully deliver the required supplies.

Satisfactory Confidence

Based on the Quoter’s SPRS records (with a Supplier Risk Score between 10% to 15%), the Government has a reasonable expectation that the Quoter will successfully perform the required effort.

Neutral Confidence

No SPRS records is available or the Quoter’s performance record is so sparse that no meaningful confidence assessment rating can be reasonably assigned. The Quoter may not be evaluated favorably or unfavorably on the factor of delivery requirement.

Limited Confidence

Based on the Quoter’s SPRS records (with a Supplier Risk Score between 5% to 10%), the Government has a low expectation that the Quoter will successfully deliver the required supplies.

No Confidence

Based on the Quoter’s SPRS records (with a Supplier Risk Score below 5%), the Government has no expectation that the Quoter will be able to successfully perform the required effort.

If a quote is rated Limited Confidence or No Confidence in Factor 2, the quote will no longer be eligible for award nor be evaluated in any remaining factors.

SPRS COLOR LEGEND

Top 5%:

BLUE

Next 10%:

PURPLE

Next 70%:

GREEN

Next 10%:

YELLOW

Lowest 5%:

RED

No Scorable Data:

WHITE (*)

Scorable Data Pending:

GREEN (*)

Vendor Excluded:

GREY

No Score:

BLACK

FACTOR 3: PRICE:

The Government will evaluate the quoted price for price reasonableness. The following price analysis techniques may be used to ensure a fair and reasonable price:

- Comparison of quoted prices received in response to the solicitation.

- Comparison of quoted prices with the independent Government estimate.

- Comparison of quoted prices with available historical information.

- Comparison of quoted prices with prices obtained through market research for the same or similar items.

Price must be determined fair and reasonable in order to be eligible for award. A price is reasonable if, in its nature and amount, it does not exceed that which would be incurred by a prudent person in the conduct of competitive business. A price that is found to be unreasonably high may be indicative of an inherent lack of understanding of the solicitation requirements and may result in the overall quote not being considered for award.

(End of provision)

52.232-34 PAYMENT BY ELECTRONIC FUNDS TRANSFER—OTHER THAN SYSTEM FOR AWARD MANAGEMENT (JUL 2013)

(a) Method of payment. (1) All payments by the Government under this contract shall be made by electronic funds transfer (EFT) except as provided in paragraph (a)(2) of this clause. As used in this clause, the term “EFT” refers to the funds transfer and may also include the payment information transfer.

(2) In the event the Government is unable to release one or more payments by EFT, the Contractor agrees to either--

(i) Accept payment by check or some other mutually agreeable method of payment; or

(ii) Request the Government to extend payment due dates until such time as the Government makes payment by EFT (but see paragraph (d) of this clause).

(b) Mandatory submission of Contractor's EFT information. (1) The Contractor is required to provide the Government with the information required to make payment by EFT (see paragraph (j) of this clause). The Contractor shall provide this information directly to the office designated in this contract to receive that information (hereafter: “designated office”') by the date when the contractor submitted first invoice, using EFT Form established by DFAS. If not otherwise specified in this contract, the payment office is the designated office for receipt of the Contractor's EFT information. If more than one designated office is named for the contract, the Contractor shall provide a separate notice to each office. In the event that the EFT information changes, the Contractor shall be responsible for providing the updated information to the designated office(s).

(2) If the Contractor provides EFT information applicable to multiple contracts, the Contractor shall specifically state the applicability of this EFT information in terms acceptable to the designated office. However, EFT information supplied to a designated office shall be applicable only to contracts that identify that designated office as the office to receive EFT information for that contract.

(c) Mechanisms for EFT payment. The Government may make payment by EFT through either the Automated Clearing House (ACH) network, subject to the rules of the National Automated Clearing House Association, or the Fedwire Transfer System. The rules governing Federal payments through the ACH are contained in 31 CFR part 210.

(d) Suspension of payment. (1) The Government is not required to make any payment under this contract until after receipt, by the designated office, of the correct EFT payment information from the Contractor. Until receipt of the correct EFT information, any invoice or contract financing request shall be deemed not to be a proper invoice for the purpose of prompt payment under this contract. The prompt payment terms of the contract regarding notice of an improper invoice and delays in accrual of interest penalties apply.

(2) If the EFT information changes after submission of correct EFT information, the Government shall begin using the changed EFT information no later than 30 days after its receipt by the designated office to the extent payment is made by EFT. However, the Contractor may request that no further payments be made until the updated EFT information is implemented by the payment office. If such suspension would result in a late payment under the prompt payment terms of this contract, the Contractor's request for suspension shall extend the due date for payment by the number of days of the suspension.

(e) Liability for uncompleted or erroneous transfers. (1) If an uncompleted or erroneous transfer occurs because the Government used the Contractor's EFT information incorrectly, the Government remains responsible for--

(i) Making a correct payment;

(ii) Paying any prompt payment penalty due; and

(iii) Recovering any erroneously directed funds.

(2) If an uncompleted or erroneous transfer occurs because the Contractor's EFT information was incorrect, or was revised within 30 days of Government release of the EFT payment transaction instruction to the Federal Reserve System, and--

(i) If the funds are no longer under the control of the payment office, the Government is deemed to have made payment and the Contractor is responsible for recovery of any erroneously directed funds; or

(ii) If the funds remain under the control of the payment office, the Government shall not make payment and the provisions of paragraph (d) shall apply.

(f) EFT and prompt payment. A payment shall be deemed to have been made in a timely manner in accordance with the prompt payment terms of this contract if, in the EFT payment transaction instruction released to the Federal Reserve System, the date specified for settlement of the payment is on or before the prompt payment due date, provided the specified payment date is a valid date under the rules of the Federal Reserve System.

(g) EFT and assignment of claims. If the Contractor assigns the proceeds of this contract as provided for in the assignment of claims terms of this contract, the Contractor shall require as a condition of any such assignment, that the assignee shall provide the EFT information required by paragraph (j) of this clause to the designated office, and shall be paid by EFT in accordance with the terms of this clause. In all respects, the requirements of this clause shall apply to the assignee as if it were the Contractor. EFT information that shows the ultimate recipient of the transfer to be other than the Contractor, in the absence of a proper assignment of claims acceptable to the Government, is incorrect EFT information within the meaning of paragraph (d) of this clause.

(h) Liability for change of EFT information by financial agent. The Government is not liable for errors resulting from changes to EFT information provided by the Contractor's financial agent.

(i) Payment information. The payment or disbursing office shall forward to the Contractor available payment information that is suitable for transmission as of the date of release of the EFT instruction to the Federal Reserve System. The Government may request the Contractor to designate a desired format and method(s) for delivery of payment information from a list of formats and methods the payment office is capable of executing. However, the Government does not guarantee that any particular format or method of delivery is available at any particular payment office and retains the latitude to use the format and delivery method most convenient to the Government. If the Government makes payment by check in accordance with paragraph (a) of this clause, the Government shall mail the payment information to the remittance address in the contract.

(j) EFT information. The Contractor shall provide the following information to the designated office. The Contractor may supply this data for this or multiple contracts (see paragraph (b) of this clause). The Contractor shall designate a single financial agent per contract capable of receiving and processing the EFT information using the EFT methods described in paragraph (c) of this clause.

(1) The contract number (or other procurement identification number).

(2) The Contractor's name and remittance address, as stated in the contract(s).

(3) The signature (manual or electronic, as appropriate), title, and telephone number of the Contractor official authorized to provide this information.

(4) The name, address, and 9-digit Routing Transit Number of the Contractor's financial agent.

(5) The Contractor's account number and the type of account (checking, saving, or lockbox).

(6) If applicable, the Fedwire Transfer System telegraphic abbreviation of the Contractor's financial agent.

(7) If applicable, the Contractor shall also provide the name, address, telegraphic abbreviation, and 9-digit Routing Transit Number of the correspondent financial institution receiving the wire transfer payment if the Contractor's financial agent is not directly on-line to the Fedwire Transfer System; and, therefore, not the receiver of the wire transfer payment.

(End of clause)

52.252-1 SOLICITATION PROVISIONS INCORPORATED BY REFERENCE (FEB 1998)

This solicitation incorporates one or more solicitation provisions by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. The offeror is cautioned that the listed provisions may include blocks that must be completed by the offeror and submitted with its quotation or offer. In lieu of submitting the full text of those provisions, the offeror may identify the provision by paragraph identifier and provide the appropriate information with its quotation or offer. Also, the full text of a solicitation provision may be accessed electronically at this/these address(es):

https://www.acquisition.gov

(End of provision)

52.252-2 CLAUSES INCORPORATED BY REFERENCE (FEB 1998)

This contract incorporates one or more clauses by reference, with the same force and effect as if they were given in full text. Upon request, the Contracting Officer will make their full text available. Also, the full text of a clause may be accessed electronically at this/these address(es):

https://www.acquisition.gov

(End of clause)

52.252-5 AUTHORIZED DEVIATIONS IN PROVISIONS (NOV 2020)

       (a) The use in this solicitation of any Federal Acquisition Regulation (48 CFR Chapter 1) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the date of the provision.

       (b) The use in this solicitation of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) provision with an authorized deviation is indicated by the addition of “(DEVIATION)” after the name of the regulation.

(End of provision)

52.252-6 AUTHORIZED DEVIATIONS IN CLAUSES (NOV 2020)

As prescribed in 52.107(f), insert the following clause in solicitations and contracts that include any FAR

        (a) The use in this solicitation or contract of any Federal Acquisition Regulation (48 CFR Chapter 1) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the date of the clause.

        (b) The use in this solicitation or contract of any Defense Federal Acquisition Regulation Supplement (48 CFR Chapter 2) clause with an authorized deviation is indicated by the addition of "(DEVIATION)" after the name of the regulation.

(End of clause)

252.232-7006 WIDE AREA WORKFLOW PAYMENT INSTRUCTIONS (JAN 2023)

(a) Definitions. As used in this clause—

“Department of Defense Activity Address Code (DoDAAC)” is a six position code that uniquely identifies a unit, activity, or organization.

“Document type” means the type of payment request or receiving report available for creation in Wide Area WorkFlow (WAWF).

“Local processing office (LPO)” is the office responsible for payment certification when payment certification is done external to the entitlement system.

“Payment request” and “receiving report” are defined in the clause at 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(b) Electronic invoicing. The WAWF system provides the method to electronically process vendor payment requests and receiving reports, as authorized by Defense Federal Acquisition Regulation Supplement (DFARS) 252.232-7003, Electronic Submission of Payment Requests and Receiving Reports.

(c) WAWF access. To access WAWF, the Contractor shall—

(1) Have a designated electronic business point of contact in the System for Award Management at https://www.sam.gov; and

(2) Be registered to use WAWF at https://wawf.eb.mil/ following the step-by-step procedures for self-registration available at this web site.

(d) WAWF training. The Contractor should follow the training instructions of the WAWF Web-Based Training Course and use the Practice Training Site before submitting payment requests through WAWF. Both can be accessed by selecting the “Web Based Training” link on the WAWF home page at https://wawf.eb.mil/.

(e) WAWF methods of document submission. Document submissions may be via web entry, Electronic Data Interchange, or File Transfer Protocol.

(f) WAWF payment instructions. The Contractor shall use the following information when submitting payment requests and receiving reports in WAWF for this contract or task or delivery order:

(1)  Document type. The Contractor shall submit payment requests using the following document type(s):

(i) For cost-type line items, including labor-hour or time-and-materials, submit a cost voucher.

(ii) For fixed price line items—

(A) That require shipment of a deliverable, submit the invoice and receiving report specified by the Contracting Officer.

INVOICE AND RECEIVING REPORT COMBO

(B) For services that do not require shipment of a deliverable, submit either the Invoice 2in1, which meets the requirements for the invoice and receiving report, or the applicable invoice and receiving report, as specified by the Contracting Officer.

(iii) For customary progress payments based on costs incurred, submit a progress payment request.

(iv) For performance based payments, submit a performance based payment request.

(v) For commercial financing, submit a commercial financing request.

(2) Fast Pay requests are only permitted when Federal Acquisition Regulation (FAR) 52.213-1 is included in the contract.

[Note: The Contractor may use a WAWF “combo” document type to create some combinations of invoice and receiving report in one step.]

(3) Document routing. The Contractor shall use the information in the Routing Data Table below only to fill in applicable fields in WAWF when creating payment requests and receiving reports in the system.

Routing Data Table

Field Name in WAWF

Data to be entered in WAWF

Pay Official DoDAAC

HQ0671

Issue By DoDAAC

HT9410

Admin DoDAAC

HT9410

Inspect By DoDAAC

N/A

Ship To Code

HT0899

Ship From Code

N/A

Mark For Code

N/A

Service Approver (DoDAAC)

N/A

Service Acceptor (DoDAAC)

N/A

Accept at Other DoDAAC

N/A

LPO DoDAAC

N/A

DCAA Auditor DoDAAC

N/A

Other DoDAAC(s)

N/A

(4) Payment request. The Contractor shall ensure a payment request includes documentation appropriate to the type of payment request in accordance with the payment clause, contract financing clause, or Federal Acquisition Regulation 52.216-7, Allowable Cost and Payment, as applicable.

(5) Receiving report. The Contractor shall ensure a receiving report meets the requirements of DFARS Appendix F.

(g) WAWF point of contact.

(1) The Contractor may obtain clarification regarding invoicing in WAWF from the following contracting activity’s WAWF point of contact.

(2) Contact the WAWF helpdesk at 866-618-5988, if assistance is needed.

(End of clause)

The following Defense Health Agency (DHA) Procedures, Guidance, and Information (PGI) apply to this acquisition:

DHA PGI 233.103-90 AGENCY LEVEL PROTESTS (March 22, 2020)

An interested party filing a protest with Defense Health Agency (DHA) has the option of requesting review by either the Contracting Officer (CO) or an independent review Official (IRO), who is a DHA official at a level above the CO. Alternately, an interested party may request IRO review as an appeal of the CO’s protest decision.

Where applicable, an interested party must clearly state in the protest that IRO review is requested, and must specify the nature of the independent review sought – whether as an alternative to CO review or as an appeal of the CO’s decision.

Regardless of which review is requested, all protests must be complete and submitted to the CO within the timeframes specified in FAR Subpart 33.1.

(End of DHA language)