Charter Bus Service for USCG Academy

The contractor is required to provide comprehensive charter bus services for the U.S. Coast Guard Academy’s summer training activities on July 25, August 1, August 8, and August 14, 2026, at the academy’s location in New London, Connecticut. This firm-fixed-price contract mandates the procurement of 54-passenger motor coaches that are clean, fully operational, equipped with heating and air conditioning, restroom facilities where applicable, reclining seats, lockable storage compartments, fully functional wheelchair lifts, and ADA-compliant securement systems. The contractor must supply all necessary personnel, supervision, dispatch capability, fuel, maintenance support, insurance with a minimum combined coverage of $5 million, scheduling coordination, and replacement vehicles. All drivers must be fully licensed, trained, certified, and in compliance with DOT and FMCSA Hours-of-Service regulations, while maintaining a professional appearance and conduct. Vehicles must arrive no later than 30 minutes prior to scheduled departure times, and replacement transportation must be provided within two hours of any breakdown. Driver rosters are due 24 hours before each trip, and post-trip reports along with invoices—detailing vehicle quantities, dates of service, and supporting documentation—must be submitted electronically via the Invoice Processing Platform within three business days after each operation. The contractor must comply with all federal, state, and local laws, including ADA accessibility standards and security requirements for access to the Coast Guard Academy grounds, which includes possessing valid government-issued identification. The acquisition is a 100% small business set-aside under NAICS code 485510, and offerors must be registered in SAM, hold a valid UEI and CAGE code, and submit a one-page cover sheet with required representations. Technical compliance is assessed through pass/fail gates including availability, record keeping, scheduling, vehicle standards, and insurance, with award intended to be made on a lowest price technically acceptable basis. All clauses incorporated by reference, including those related to anti-kickback procedures, service labor standards, combating trafficking in persons, payment by electronic funds transfer, and prohibitions on contracts with Kaspersky Lab, certain telecommunications providers, and unmanned aircraft systems from covered foreign entities, apply in full. The award will be made without discussions, requiring offerors to submit their best terms upfront.