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Cold-Chain Logistics and Delivery Service

Open
State & Local

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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The Cold-Chain Logistics and Delivery Service is a subcontract for Cortland County, New York, focused on the transportation and delivery of frozen and perishable food items. The service supports prime contractors working on the county's Jail projects and the Nutrition Program. Deliveries are scheduled from Monday through Friday between 7:00 AM and 12:00 noon, with a requirement that empty containers be removed from county facilities within 48 hours. To qualify for this contract, providers must utilize refrigerated trucks and maintain valid commercial vehicle insurance. The solicitation was posted on November 5, 2026, with a response deadline of December 3, 2026. This opportunity falls under NAICS code 484220, specifically addressing specialized cold-chain logistics needs for government facilities.

General Info

Cold-chain logistics subcontract for perishable food delivery to Cortland County government facilities.

Documents

This scope was carved out of 2140188.

The full solicitation package (4 documents), including the RFP, is on the prime solicitation, not on this scope.

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Miscellaneous Groceries and Frozen Foods #4

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Organization & Contact Information

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AgencyNew York → Cortland County
ContactsNo contacts available
OfficeN/A
Organization / AgencyNew York → Cortland County
Office AddressN/A
ContactsNo contact information available

Full Description

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Performs transportation and delivery of perishable and frozen food items for prime contractors on Cortland County Nutrition Program and Jail projects. Executes deliveries Monday through Friday, 7:00 AM to 12:00 noon, and removes empty containers within 48 hours. Requires refrigerated trucks (reefers) and commercial vehicle insurance. Delivers food products and removes empty containers from county facilities.

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NAICS: 424410
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Cortland County is soliciting proposals for the procurement of miscellaneous groceries and frozen foods, including meat, fish, frozen vegetables, and beverages, for a performance period from January 1, 2027, to March 31, 2027. The contract requires deliveries to be made between 7:00 AM and 12:00 noon, Monday through Friday, with a 48-hour window for the removal of empty delivery containers. Meat products must contain no added TVP or carrageenan, and pricing must incorporate government commodity allowances for the nutrition program. Awards will be based on the low item bid or a lump sum for groups, with evaluation factors including bidder reliability, product quality, conformity to specifications, and delivery terms. Preference will be given to businesses that certify a drug-free workplace program in the event of equal bids. Proposers must submit one original and one electronic copy of their proposal, including a schedule of fees, a list of three references from the last five years, and a current W-9. Mandatory documentation includes the NYS Certificate of Authority to do Business, proof of signatory authority for owners with at least 50% ownership, and executed exhibits regarding standard NYS contract clauses, non-collusive bidding, conflict of interest, and drug-free workplace compliance. Insurance requirements include liability, disability, workers' compensation, and vehicle coverage, with the County of Cortland named as an additional insured. For contracts exceeding 25,000 dollars, a per project aggregate endorsement is required. All products must be produced in plants complying with the Federal Pure Food and Drug Act and applicable state and county health codes.
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