CRAC Unit and UPS Room Air Conditioning Inspections, Maintenance, and Repairs

Northside Independent School District is soliciting sealed bids under RFP 2026-132 for the inspection, maintenance, and repair of CRAC units and UPS room air conditioning systems to maintain thermal and power redundancy for its data centers. The scope of work is divided into two categories: Category A focuses on precision CRAC/CRAH cooling systems in server data halls, while Category B covers dedicated UPS and battery room HVAC and AAON environmental equipment in electrical rooms. Technical requirements include refrigeration cycle diagnostics, equipment maintenance, humidification system upkeep, and safety integration testing with gas detection and fire suppression systems. The contract is valid for two years with an option to renew for three additional one-year periods. Award decisions are based on a best value determination, with evaluation weights assigned to purchase price (30%), alignment with District needs (25%), quality of services (15%), reputation (5%), and the proposer's past relationship with the district (5%). Pricing must be submitted via an unbundled, menu-based model covering annual preventive maintenance, intermittent labor rates, diagnostic and dispatch fees, and consumables. Proposals must be submitted as signed PDF or XLS files and include several required forms, including company information, pricing sheets, and certifications regarding antitrust, insurance, and conflict of interest. Vendors must comply with OSHA standards and Texas state laws, including the Texas Prompt Payment Act and the Texas Education Code regarding felony notifications. Payment terms are net 30 days from receipt of invoice, and all goods are to be provided F.O.B. Destination, freight prepaid.