Diesel Fuel- Supply and Delivery

The City of Urbana, Illinois, through its Public Works Operations Department, is soliciting bids for a two-year contract for the supply and delivery of USL #2 dyed diesel fuel to the Landscape Recycling Center located at 901 North Smith Road. The City estimates an annual requirement of 10,000 to 12,000 gallons, though no quantities are guaranteed. The selected vendor will generally deliver fuel once per week and must respond to additional delivery requests within 24 hours. Additionally, the vendor is responsible for replacing fuel pump filters approximately twice per year. Winterized fuel must be provided from November through April. The contract remains in effect from the date of award until October 30, 2028, with the possibility of a short-term extension of up to three months to cover lapses between contract periods. The contract will be awarded to the lowest, responsible, and responsive bidder based on the vendor's proposed markup per gallon above the rack price. Bidders must submit their proposals via the City's e-Procurement Portal by October 29, 2026. Requirements for the successful bidder include maintaining comprehensive insurance coverage, including Commercial General Liability, Automobile Liability, Workers' Compensation, and a $5 million Umbrella/Excess Liability policy. Vendors must also provide an EEO Certification, a W-9 form, and certify compliance with state laws regarding bid rigging, public office prohibited activities, and tax obligations. Payment will be made within 30 days of receiving an approved invoice that includes the applicable purchase order number.