Fuel Supply and Delivery

The City of Yellowknife is soliciting proposals for a fuel supplier to provide and deliver gasoline, diesel, and heating oil to various municipal facilities, including pumphouses, lift stations, and generators, as well as providing 24-hour card lock services for the city fleet. The estimated annual requirements include approximately 125,000 liters of gasoline with an octane level of 87 or higher and 1,000,000 liters of Ultra Low Sulphur Number 1 Diesel. The contract is set for a five-year term beginning November 16, 2026, with a mutual option for a two-year extension. The successful supplier must possess compatible equipment and fully trained personnel to ensure operational continuity, as they will be held responsible for costs associated with any fuel tanks that reach empty status. Proposals will be evaluated using a weighted scoring system based on rated requirements and pricing, with the lowest total price receiving maximum points. Administrative requirements include submitting consolidated PDF invoices twice monthly and providing a monthly consumption report in Excel format. Payments are remitted 30 days from the receipt of an original invoice. Bidders must submit their proposals electronically in PDF format via the bids and tenders system by October 29, 2026, at 3:00 pm local time. The city maintains the right to inspect performance sites and requires the supplier to remedy any defects in workmanship or materials within one year of completion.