This Combined Synopsis/Solicitation opportunity from Department Of Defense was posted on May 21, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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DoWEA Pacific South District, On-Board Video Surveillance System (OBVSS) Services For School Transportation Vehicles Okinawa, Japan (AMD2)

Closed

HE125426QE047Federal

Submission Closed06/04/2026, 02:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 485410

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DoDEA Daily Commute Student Transportation Services to the Hohenfels Military Community, Germany

Solicitation # HE125426REHOHENFELS

The Department of Defense Education Activity (DoDEA) is conducting market research via a Request for Information (RFI) to identify qualified contractors for daily student bus transportation services supporting the Hohenfels Military Community in Germany. This effort, identified by solicitation number HE125426REHOHENFELS, seeks a provider to supply all necessary personnel, including drivers and safety attendants, as well as vehicles and equipment. The anticipated period of performance begins on August 1, 2026, and is structured with a base year and four option years. Services include daily commutes for ridership levels between 300 and 800 students, as well as support for late activities, career practicum shuttles, and curricular and co-curricular trips. The contractor must ensure strict compliance with DoDEA and Host Nation regulations, maintaining a transit time of no more than 60 minutes for most runs. Key requirements include rigorous background checks for all personnel, valid professional certifications, and the provision of specialized equipment for students with disabilities. Performance will be monitored by the Contracting Officer's Representative (COR) through a series of reports and quality control inspections, with specific acceptable quality levels ranging from 98 percent to 100 percent compliance across safety, security, and vehicle standards. Interested companies must be registered in the System for Award Management (SAM) and are requested to submit a statement of interest, a capability statement of no more than three pages, and a non-binding rough order of magnitude cost estimate. All submissions must be sent electronically to the designated point of contact by 11:00 AM EST on November 17, 2025. This RFI is for planning purposes only and does not constitute a formal solicitation or a commitment of government funds.

Dodea Europe East

POSTED

10 months ago

DEADLINE

in 2 months

AI Contract Overview

The contract solicitation, identified as HE125426QE047, is issued by the Department of Defense Education Activity (DoDEA) for On-Board Vehicle Surveillance System (OBVSS) services to support school transportation vehicles across Okinawa, Japan. The scope requires the contractor to provide full lifecycle management of digital video and audio surveillance systems on DoWEA-owned buses, microbuses, and vans, including installation, periodic removal and reinstallation during fleet turnover, preventive and corrective maintenance, training of government personnel, and ongoing system diagnostics. The contractor must own the OBVSS equipment and be officially authorized by the equipment manufacturer to import, service, and maintain the hardware and software, which must include Windows 11-compatible playback applications approved by DoWEA IT. All work is performed at controlled military installations requiring advance coordination, strict escort protocols, adherence to base regulations, and compliance with heightened security measures including physical searches of personnel and vehicles. The contract includes a base period from August 1, 2026, through July 31, 2027, with five optional periods extending through January 31, 2032, and a potential six-month extension under FAR 52.217-8. Pricing is structured as firm fixed price per unit for installations, biannual maintenance, corrective repairs, and material replacements with a $5,000 NTE cap. The contractor must comply with specific delivery and reporting timelines, submitting installation diagrams, maintenance schedules, system performance reports, and repair logs within strict deadlines, all monitored through a Quality Assurance Surveillance Plan that enforces 100% compliance across all performance metrics. Payment must be processed electronically via Wide Area Workflow (WAWF) using designated DoDAACs, and the contractor must hold an active SAM registration, provide a valid CAGE code and TIN, and submit numerous certifications, including security exclusions and cloud computing representations. Proposals must be submitted by email to designated points of contact by June 4, 2026, structured into four volumes with precise formatting, and must include a one-page administrative letter containing all required identifiers. The award will be based on best value analysis considering technical approach, past performance, and total price, with all representations and certifications serving as a mandatory pass/fail gate.

General Info

Contractor to maintain, repair, install OBVSS on DoDEA Okinawa school buses, provide training.

Agency

Department Of Defense → DOD Education ActivityView Agency

NAICS

485410 - School and Employee Bus TransportationView NAICS

Place of Performance

JP-47, JPN

Set-Aside

NONE

Documents

(15)

26QE047 Attachment 5 Volume III Price Workbook

XLSX•price

Solicitation HE125426QE047 Present and Past Performance Questionnaire

DOCX•past-performance

Combined Synopsis/Solicitation HE125426QE047 Amendment 1

PDF•rfq

Combined Synopsis/Solicitation HE125426QE047 for OBVSS System Installation and Maintenance

PDF•rfq

Amendment 0002 to Solicitation HE125426QE047

PDF•amendment

26QE047 Attachment 1 PWS Amendment 2 On-Board Video Surveillance System Services

PDF•pws

26QE047 Attachment 3 Volume II Past Performance Proposal

DOCX•past-performance

HE125426QE047 Letter of Commitment for OBVSS Services

PDF•letter-of-commitment

Solicitation HE125426QE047 Amendment 1 Q&A

PDF•q-and-a

26QE047 Performance Work Statement Amendment 1 for OBVSS Services

PDF•pws

Amendment 0001 to Solicitation HE125426QE047

PDF•amendment

HE125426QE047 Attachment 2 Factor 1 Technical Capability

DOCX•sow

Attachment 6: 252.239-7009 Representation Of Use Of Cloud Computing

PDF•contract-document

Solicitation HE125426QE047 Amendment 2 Q&A

PDF•amendment

26QE047 Attachment 1 Performance Work Statement for OBVSS Services

DOCX•pws

AI Contract Breakdown

Uniform Contract Format

Timeline

3 updates

PhaseClosed

PostedApr 29

Combined Synopsis

Amendment 1May 13

Contract was updated

Amendment 2May 19

Contract was updated

Amendment 3May 21

Contract was updated

Response DeadlineJun 4

Deadline has passed

Submission Closed

06/04/2026, 02:00:00 AM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → DOD Education Activity

Contacts2 people available

OfficeALEXANDRIA, VA, 22350-1400, USA

Organization / Agency

Department Of Defense → DOD Education Activity

View Agency Profile

Office AddressALEXANDRIA, VA, 22350-1400, USA

Contacts

David Infante

contact@example.gov

Dustin Fazzini

contact@example.gov

Full Description

Amendment 2:

The purpose of this solicitation amendment (AMD2) is to:
1. Provide remaining answers to questions submitted.
2. Provided updated Performance Work Statement, Attachment 1_PWS_AMD2 (revisions to the Performance Work Statement are highlighted in yellow).
3. The Submission of Questions and Submission of Quote due dates are not extended as a result of this amendment.
All other terms and conditions remain unchanged.

Please see Amendment 2 Attachments for Full Details.

--------------------------

Amendment 1:

The purpose of this solicitation amendment (AMD1) is to:
1. Provide initial answers to Questions received. *Note: Some answers are pending and will be provided in a future Amendment
2. Provided updated Performance Work Statement, Attachment 1_PWS_AMD1 (revisions to the Performance Work Statement are highlighted in yellow).
3. Add FAR Provision 52.240-90, Security Prohibitions and Exclusions Representations and Certifications to the solicitation.
3. Extend the Submission of Questions due date to 11:00 a.m. JST of 27 May 2026.
4. Extend the Submission of Quote due date to 11:00 a.m. JST of 04 June 2026.

Please see Amendment 1 Attachments for Full Details.

--------------------------

In order to ensure the safe transport of DoWEA students, DoWEA requires the On-board Vehicle Surveillance System (OBVSS), a digital vehicle video camera system with audio capability designed to record on board images and sound. Data captured by the OBVSS would be transferred from the vehicle to a Student Transportation Office (STO) for review (of picture and sound) on a government computer or laptop. DoWEA requires that each student transportation vehicle be equipped with cameras with synchronized audio capability for monitoring passenger behavior on the vehicle and monitoring the loading and unloading of passengers. Periodically, buses/vehicles are retired and/or replaced at various locations in Okinawa, Japan. This causes the need to remove the OBVSS equipment from the retired vehicles and to reinstall the OBVSS equipment on replacement vehicles.

1. 1. The Contractor shall provide all labor, tools, equipment, parts, wiring, conduits, and transportation/lodging required to provide maintenance, repair, and perform removal/installation services for OBVSS systems installed on DoWEA school vehicles throughout DoWEA schools located in the island of Okinawa, Japan. The Contractor is the expressed owner of the OBVSS equipment and all system parts. The Contractor is required to be authorized, in writing, by the applicable equipment manufacturer to import, repair and maintain their company’s hardware and DVR viewing software applications and accessories.
  2. The Contractor shall perform the following:
    1. Provide or maintain an integrated school bus video camera recording system for student transportation vehicles transporting students.
    2. Remove existing Mobile Digital Video Recorder (DVRs) from vehicles that currently have the previously installed equipment as required.
    3. Train designated government employees on the operation, maintenance and warranty program.
    4. Provide digital video playback software needed for Viewing Camera Data that is Windows 11 capable of obtaining DoWEA IT approval for use.
    5. Provide maintenance/repair services as needed.