This Solicitation opportunity from New York was posted on March 17, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Educational Longitudinal Data Warehouse

Closed

2120111State & Local

Submission Closed03/24/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 541910

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7 days ago

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in 2 months

AI Contract Overview

This contract involves a sole-source award to Erie 1 BOCES (Western New York Regional Information Center) for the development and operation of the Educational Longitudinal Data Warehouse (ELDW) in New York State. Erie 1 BOCES will be responsible for managing the statewide Longitudinal Data System (LDS) on behalf of the New York State Education Department (NYSED). Key responsibilities include collecting and coordinating student and educator data from local education agencies through designated reporting centers, ensuring data quality through cleansing and validation processes, and linking data across early childhood, K-12, and higher education institutions for comprehensive P-16 longitudinal reporting. The contractor will also provide formatted data outputs for various reporting needs such as accountability, school report cards, special education, federal compliance, and policy analysis, while maintaining historical data via specialized web applications. Furthermore, the scope covers providing the necessary technical infrastructure, data marts, and security measures, including equipment, software, secure data transmission methods, firewalls, and encryption tools, to support the system’s ongoing operation. Integration with existing platforms like COGNOS, Oracle, and eScholar is also required, along with technical support for maintaining the system’s efficiency and security. The contract, set to run from August 1, 2025, through July 31, 2030, encompasses all NYS counties and has an estimated value between 5 million and 15 million dollars. This is a single-source award, reflecting Erie 1 BOCES’s unique role and capabilities in managing the statewide data warehouse system.

General Info

Agency

New York → NYS Dept. of Education

NAICS

541910 - Marketing Research and Public Opinion Polling

Place of Performance

NY, USA

Set-Aside

NONE

Documents

No documents available

Documents will appear here when they are available.

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Timeline

PhaseClosed

PostedMar 17

Solicitation

Response DeadlineMar 24

Deadline has passed

Submission Closed

03/24/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyNew York → NYS Dept. of Education

ContactsNo contacts available

OfficeN/A

Organization / AgencyNew York → NYS Dept. of Education

Office AddressN/A

ContactsNo contact information available

Full Description

This is a single source announcement of award of contract number-- to Erie 1 BOCES (Western New York Regional Information Center) for the Educational Longitudinal Data Warehouse. Erie 1 BOCES/WYNRIC retains the responsibility for operating the statewide LDS on behalf of NYSED. The key operations included but are not restricted to:1. Collecting individual student and educator data from each Local Education Agency (LEA) via Level 1 Reporting Centers, including demographics, enrollments, program services, additional special education information, assessments, as well as additional data templates necessary to meet state, federal or Regents policy requirements (e.g., teacher information, course information, attendance, etc.);2. Coordinating the collection of such data through nine Level 1 Reporting Centers.3. Managing the data cleansing and validation processes for all data collected in the warehouse.4. Collecting data from the institutions of higher education and linking to other data systems that contain early childhood, higher education, and other institutions of higher education information for longitudinal reporting purposes. This extended longitudinal reporting will be referenced as P-16 data throughout this and related contract documents.5. Providing data in the appropriate format for its use in various reporting activities, including, but not limited to, accountability reporting and school report cards, special education reporting, instructional reporting, federal reporting, and ad hoc queries related to requests for information and policy analyses.6. Providing data in the appropriate format for its use in maintaining historical information via the Level 0 Historical (L0H) web application and other processes.7. Providing the necessary infrastructure, data marts, and technical support to operate and maintain the SLDW and its use for effective and efficient data collection/reporting, consistent with the requirements for current and future reporting systems.8. Providing all equipment and software, upon consultation with NYSED, necessary to produce the deliverables in this document.9. Providing secure data transmissions, such as VPN tunnels, as required to data source facilities and reporting vendors utilizing existing equipment.10. Implementing information security equipment such as firewalls and encryption tools needed for the security of all data throughout the SLDW.11. Integrating with COGNOS, Oracle, eScholar, and other consulting services as specified in this document or specifically approved by NYSED. Reason for advertising exemption: Single Source Award recipient: Erie 1 BOCES (Western New York Regional Information Center) Any questions or comments regarding this notice of sole-source, single-source, or procurement otherwise exempt from advertising in the NYS Contract Reporter should be directed to the contact person listed for the contracting agency or public authority. Ad end date:03/24/2025 Contract term: 8/1/2025-7/31/2030 County(ies): All NYS counties Location: New York State