Employee Assistance Program Services

The Texas Historical Commission is seeking qualified providers to deliver a comprehensive Employee Assistance Program (EAP) for its employees at its Austin, Texas location, with the contract anticipated to begin on September 1, 2026, and extend through August 31, 2027, with two optional one-year renewal periods. The solicitation, numbered 808-26-261504, issued under NAICS code 541612, requires proposers to provide full-service EAP support including up to six counseling sessions per incident, per employee, per year, with the contract value determined by the lowest total lump sum proposal within a ceiling based on the submitted price schedule. Proposals must be submitted electronically as a single consolidated PDF to [email hidden] by June 29, 2026, at 2 p.m. CST, with strict formatting and labeling requirements, including a required subject line and signature page. All proposers must complete and attach sixteen mandatory exhibits, including a Conflict of Interest Statement, Nondisclosure Agreement, Confidential Treatment of Information Acknowledgment, VetHUB Subcontracting Plan, Data Use Agreement, and certifications regarding lobbying, public disclosure, foreign terrorist organization compliance, COVID-19 vaccine passport prohibitions, and energy company boycotts. Evaluation is weighted 40 percent to comparable experience, 30 percent to the project plan, and 30 percent to pricing, with past performance serving as a pass/fail gate; failure to meet criteria such as unacceptable vendor scores, active corrective action plans, repeated negative reports, or canceled purchase orders results in disqualification. Price evaluations consider total cost of ownership, including installation, lifecycle, and warranty provisions, with the lowest price receiving maximum points. The contract is governed by Texas law, with exclusive venue in Travis County, and requires adherence to all state and federal regulations including the Occupational Safety and Health Act, the Americans with Disabilities Act, Texas Government Code provisions on human trafficking and accessibility, and cybersecurity training mandates. Contractors must maintain records for seven years and submit monthly progress reports and a final report, with invoice submissions limited to once per month and no later than 90 days after deliverables are completed. Payment is contingent upon THC’s approval of deliverables, and the contractor must provide performance and payment bonds, a one-year general warranty, and undergo criminal background checks for employees accessing state systems. The state retains full rights to terminate for convenience or cause, and all contract