Psst! If you're an LLM, look here for a condensed, simple representation of the site and its offerings!

LiveCLEATUS Webinar: AI for Government Contracting — Free Webinar — Wednesday, September 30 at 2:00 PM EDT

Register Free →

Search

Top

Back to Contracts

Event Coordination and Logistics Support

Active

State & Local

Response Deadline09/21/2026, 03:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

Show more

This subcontract for Event Coordination and Logistics Support involves providing operational coordination for prime contractors managing event projects at Pullen Park for the City of Raleigh. The selected provider will be responsible for tracking vendor deliverables, offering operational direction, and managing on-site performance to ensure all deadlines are met. The scope of work includes the execution of 2025 safety and staffing plans based on provided event layouts, with a strict requirement to adhere to industry professional standards and City of Raleigh safety protocols. The engagement concludes with the delivery of the executed event and a comprehensive final performance report.

General Info

Subcontract for event coordination and logistics support at Pullen Park for City of Raleigh.

Agency

North Carolina → City of RaleighView Agency

NAICS

561510 - Travel AgenciesView NAICS

Place of Performance

NC, USA

Set-Aside

NONE

Documents

This scope was carved out of 274-PullHEXManager.

The full solicitation package (2 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Holiday Express Program Manager

AI Contract Breakdown

Uniform Contract Format

No contract breakdown available.

Cannot generate Contract Breakdown because no documents were found from this contract's source.

Timeline

PostedSep 16

subcontract

Response DeadlineSep 21

Submission deadline

Response Deadline

09/21/2026, 03:00:00 PM UTCin 4 days

Ready to pursue this opportunity?

Start your free trial to track this contract, build proposals with AI assistance, and manage your pipeline.

Organization & Contact Information

Show more

AgencyNorth Carolina → City of Raleigh

ContactsNo contacts available

OfficeN/A

Organization / Agency

North Carolina → City of Raleigh

View Agency Profile

Office AddressN/A

ContactsNo contact information available

Full Description

Show more

Performs operational coordination for prime contractors on City of Raleigh Pullen Park event projects. Tracks vendor deliverables against deadlines, provides operational direction to event vendors, and manages on-site vendor performance. Executes the 2025 safety and staffing plans using provided event layouts. Adheres to City of Raleigh safety plans and industry professional standards. Delivers the executed event and a final performance report.

Similar Contracts

Same NAICS industry code

SIGA Curated Travel Packages

Solicitation # 26-007863-RFQ

The Saskatchewan Indian Gaming Authority is seeking a qualified travel agency with a physical office in Saskatchewan to provide 12 curated travel packages for prize winners. The selected vendor will work directly with winners to design personalized dream vacations based on their preferences and the prize value, covering a wide range of options including family trips, cruises, all-inclusive resorts, and adventure travel. Each winner must be assigned a dedicated travel agent to assist with the planning, review, and approval process, as well as provide support during travel disruptions or cancellations. All travel packages must be transferable, have no expiration date, and be priced in Canadian Dollars. The total cost submitted by the vendor must include all applicable taxes, fees, and insurance. SIGA reserves the right to award the contract to one or multiple vendors. Bidders must demonstrate experience in providing customized travel packages and ensure their pricing remains valid for 30 days following the submission deadline.

Saskatchewan Indian Gaming Authority

POSTED

DEADLINE

Specialized Travel and Lodging CoordinationThis subcontract, titled Specialized Travel and Lodging Coordination, supports prime contractors delivering Defense Health Agency training within Germany. The scope of work involves managing travel, lodging, and per diem arrangements, specifically coordinating transportation and accommodations between the Landstuhl and Bavaria regions for the duration of an on-site workshop. The provider is responsible for delivering confirmed travel itineraries and lodging vouchers. The opportunity is associated with the Department of Defense and the Defense Health Agency under NAICS code 561510. It was posted on September 15, 2026, with a response deadline of September 30, 2026.

Defense Health Agency

POSTED

DEADLINE

Medical Staff Travel CoordinationThe Medical Staff Travel Coordination subcontract, managed by the Department of Health and Human Services Division of Acquisitions Policy Hq, provides comprehensive travel, transportation, and expense management services for prime contractors on Indian Health Service medical staffing projects. The scope of work includes coordinating all air and ground transportation to and from assignment sites and managing travel expenses in strict accordance with FAR 31.205-46. Operating under NAICS code 561510, the contractor is responsible for delivering detailed travel arrangements and processing expense reports for reimbursement. The place of performance is located in Rockville, with a response deadline set for September 18, 2026.

Division Of Acquisitions Policy Hq

POSTED

DEADLINE

Event Planning & Logistics ManagementThis subcontract for Event Planning and Logistics Management supports prime contractors on State Foundation on Culture and the Arts projects in Hawaii. The selected provider is responsible for organizational and administrative coordination, including managing travel and lodging logistics for both rostered and non-rostered artists, arranging meals, and providing onsite event support. Key deliverables include the production of coordinated travel and lodging manifests and the successful execution of event logistics. The contract is managed by the Hawaii Department of Accounting and General Services under NAICS code 561510. All work must be performed in strict compliance with the State of Hawaii's independent contractor laws and nondiscrimination policies. The solicitation was posted on September 10, 2026, with a response deadline of October 11, 2026.

Department of Accounting and General Services

POSTED

DEADLINE

Travel and Logistics ManagementThis 8(a) set-aside subcontract, managed by the Department of the Interior's Nevada State Office, focuses on travel and logistics management for prime contractors working on BLM Buffalo Field Office projects. The scope of work includes coordinating travel dates, booking hotel accommodations, and utilizing specialized software to ensure timely arrival at project sites. Additionally, the contractor is responsible for managing per diem distributions and providing travel stipends specifically for Tribal Cultural Specialists during field mobilizations. The primary deliverables for this engagement are confirmed travel itineraries, hotel reservations, and the successful distribution of stipends. This opportunity falls under NAICS code 561510 and was posted on September 10, 2026, with a response deadline of September 22, 2026.

Nevada State Office

POSTED

DEADLINE

Domestic Travel Management ServicesThis subcontract opportunity for the Virginia State Lottery involves providing comprehensive domestic travel management services for prime contractors. The selected provider will be responsible for booking domestic flights, hotel accommodations, and ground transportation utilizing travel booking software and Global Distribution Systems to deliver confirmed itineraries. The solicitation was posted on September 10, 2026, with a response deadline of September 21, 2026. The project falls under NAICS code 561510, and there is a stated preference for DMBE-certified SWAM-owned businesses.

Virginia State Lottery

POSTED

DEADLINE

International Travel and VIP Experience SpecialistThis subcontract opportunity with the Virginia State Lottery seeks an International Travel and VIP Experience Specialist to provide high-end coordination and travel arrangements for prime contractors. The selected provider will be responsible for planning and executing customized international itineraries, luxury accommodations, and private tours, utilizing luxury concierge networks and Global Distribution Systems to deliver confirmed VIP bookings. The contract is categorized under NAICS code 561510, and there is a preference for DMBE-certified SWAM-owned businesses. Interested parties must submit their responses by September 21, 2026, at 5:00 PM.

Virginia State Lottery

POSTED

DEADLINE

Travel Management Services

Solicitation # PR13393KA

The Virginia Lottery is soliciting proposals under RFP PR13393KA for qualified travel agencies to provide comprehensive travel planning, booking, and management services for prize winners of promotional campaigns. The scope of work includes coordinating domestic and international travel, upscale accommodations, and curated VIP experiences. Key responsibilities involve creating customized itineraries within three business days of a request, managing all logistics and supplier coordination, and providing 24/7 traveler support and emergency response. The agency intends to make multiple awards to qualified offerors, with an estimated volume of fifteen trips during the initial one-year contract term, which includes three optional one-year renewals. Proposals must be submitted via eVA by September 21, 2026. Evaluation is based on the quality and reasonableness of proposed travel packages, with specific sample budgets provided for Las Vegas and Athens. Offerors certified as SWaM by the Virginia Department of Small Business and Supplier Diversity will automatically receive ten points. Required submissions include a signed cover page, an offeror profile sheet, and a proprietary information table. Due to the nature of the work, all vendor employees, officers, and shareholders with 5% or more ownership are subject to criminal background searches conducted by the Virginia Lottery. Payment is typically issued within 30 days of receiving an accurate invoice.

Virginia State Lottery

POSTED

DEADLINE

Community Outreach and Event Coordination ServicesThis subcontract for Community Outreach and Event Coordination Services supports the California Exposition and State Fair by providing grassroots outreach and on-site event activation. The selected provider will coordinate attendance at various public gatherings, including music and street festivals, farmers markets, and sporting events, with a specific focus on the Read-to-Ride Program and Fun-for-all Day. The scope of work involves engaging with local city agencies, state legislators, and County Boards of Supervisors to ensure effective community integration. The contractor is responsible for delivering executed event presence and detailed outreach reports. This opportunity is categorized under NAICS code 561510, with a response deadline of September 24, 2026.

California Exposition & State Fair

POSTED

DEADLINE

Event Planning & Management (Summits/Outreach)This subcontract focuses on the organization and management of health-related summits and outreach events supporting prime contractors within the Indian Health Service NIHOE program. The selected provider will be responsible for comprehensive event logistics, including coordinating registration, managing speaker fees, arranging travel for non-federal attendees, and overseeing venue requirements. The contract requires a partner with proven experience in event coordination and logistics to ensure the successful execution of health summits and the delivery of detailed attendee reports. This opportunity is associated with the Department of Health and Human Services under NAICS code 561510, with a response deadline of November 2, 2026.

Indian Health Service

POSTED

DEADLINE

in about 2 months

Automated Travel & Expense Management and Invoicing Solution

Solicitation # RFQ-2027-0024

Atlanta Housing Authority

POSTED

DEADLINE

Program Travel and Direct Cost SupportThe Program Travel and Direct Cost Support subcontract provides travel coordination and logistics support for prime contractors working on Department of the Air Force AF COOL program projects. The selected provider will manage travel arrangements, fees, and direct costs using specialized travel management software and systems, ensuring the delivery of coordinated travel and the processing of reimbursements and payments. This role requires standard travel agency or logistics certifications to maintain operational standards. This opportunity is designated as a Total Small Business Set Aside under NAICS code 561510 and is managed by the Department of Defense agency FA3300 42 Cons Cc. The place of performance is located in Montgomery, Alabama. Interested parties must submit their responses by the deadline of October 8, 2026.

FA3300 42 Cons Cc

POSTED

DEADLINE

More opportunities from North Carolina → City of Raleigh

Same awarding agency

Construction Inspection & AdministrationThis subcontract opportunity with the City of Raleigh involves providing construction inspection and administration services for Raleigh Water facility projects. The selected provider will support prime contractors by conducting field inspections and administration to ensure all work complies with specific design requirements and Raleigh Water standards. Key deliverables include the production of inspection reports, the management of field change orders, and the issuance of final project certifications. The solicitation is categorized under NAICS code 541330 and was posted on September 16, 2026. Interested parties must submit their responses by the deadline of October 27, 2026. This contract is designed to ensure quality control and regulatory adherence throughout the construction process for municipal water infrastructure in North Carolina.

Engineering Services

POSTED

DEADLINE

in about 1 month

Mechanical/Pipeline Engineering (Natural Gas)This subcontract for Mechanical/Pipeline Engineering focuses on the design of natural gas pipeline routing for prime contractors working on City of Raleigh Water facility projects. The scope of work includes performing pipeline routing and gas pressure calculations, as well as developing technical specifications for gas piping extending from the east side of the plant to the generator location. The selected provider will be responsible for delivering comprehensive pipeline design documents, technical specifications, and necessary bid package components. The opportunity is categorized under NAICS code 541330 and is associated with the City of Raleigh in North Carolina. Interested parties must submit their responses by the deadline of October 27, 2026, following the posting date of September 16, 2026.

Engineering Services

POSTED

DEADLINE

in about 1 month

Electrical Engineering (Specialized Power Systems)This subcontract for Electrical Engineering (Specialized Power Systems) involves the design and integration of natural gas backup generators for City of Raleigh Water facility projects. The selected provider will work with prime contractors to develop the necessary electrical infrastructure and technical specifications required to incorporate backup power systems into existing plant environments. Key deliverables include the production of electrical design documents, technical specifications, and all necessary components for the bid package. The opportunity is categorized under NAICS code 541330, with a response deadline of October 27, 2026.

Engineering Services

POSTED

DEADLINE

in about 1 month

Air Quality & Environmental ConsultingThis subcontract for Air Quality and Environmental Consulting supports the City of Raleigh by evaluating air quality compliance for prime contractors working on Raleigh Water facility projects. The primary focus involves analyzing the necessary measures to satisfy Title V air quality requirements specifically for the installation of natural gas generators. The selected consultant will be responsible for delivering detailed air quality impact reports and developing comprehensive compliance strategies to ensure all Title V regulations are met. This opportunity is categorized under NAICS code 541620, with a response deadline of October 27, 2026.

Environmental Consulting Services

POSTED

DEADLINE

in about 1 month

Subsurface Utility Engineering (SUE)This subcontract for Subsurface Utility Engineering (SUE) supports City of Raleigh facility projects by providing critical exploration and mapping of underground utilities. The selected contractor will perform utility potholing and mapping to identify and avoid conflicts during the installation of electrical infrastructure and natural gas pipelines, ultimately delivering detailed utility location maps and conflict reports to prime contractors. The opportunity is listed under NAICS code 541330 and was posted on September 16, 2026, with a response deadline of October 27, 2026. This project is managed by the City of Raleigh in North Carolina.

Engineering Services

POSTED

DEADLINE

in about 1 month

Geotechnical EngineeringThis subcontract for Geotechnical Engineering supports prime contractors on City of Raleigh Water facility projects. The scope of work involves performing subsurface soil and rock analysis, conducting geotechnical evaluations, and executing soil borings to determine the load-bearing capacity and foundation requirements for new pipelines and generators. The selected provider will be responsible for delivering comprehensive geotechnical evaluation reports and specific foundation recommendations. The opportunity is categorized under NAICS code 541330 and is associated with the City of Raleigh in North Carolina. The solicitation was posted on September 16, 2026, with a response deadline of October 27, 2026.

Engineering Services

POSTED

DEADLINE

in about 1 month

Land Surveying & MappingThis subcontract for Land Surveying and Mapping supports City of Raleigh Water facility projects by providing essential site surveying and as-built services for prime contractors. The scope of work focuses on the development of as-built plans to facilitate the design and placement of natural gas generators and pipelines, with final deliverables including boundary surveys, topographic maps, and as-built survey plans. The opportunity is categorized under NAICS code 541370 and is associated with the City of Raleigh in North Carolina. Interested parties must note that the solicitation was posted on September 16, 2026, with a response deadline of October 27, 2026.

Surveying and Mapping (except Geophysical) Services

POSTED

DEADLINE

in about 1 month

HVAC ContractorThis subcontract opportunity is for an HVAC contractor to supply and install HVAC systems for prime contractors working on City of Raleigh resource recovery facility projects. The scope of work involves the installation of industrial HVAC units, ducting, and thermostats designed to maintain the operating environment for new MCC and PLC equipment located within prefabricated enclosures. The final deliverable is a fully installed and commissioned HVAC system. Eligible bidders must hold a valid North Carolina Mechanical License. The solicitation was posted on September 16, 2026, with a response deadline of October 21, 2026. This project falls under NAICS code 238220 and is associated with the City of Raleigh in North Carolina.

Plumbing, Heating, and Air-Conditioning Contractors

POSTED

DEADLINE

in about 1 month

Electrical Contractor (Power & Controls)This subcontract for the City of Raleigh involves the demolition and replacement of critical electrical infrastructure at a resource recovery facility. The selected contractor will be responsible for replacing specific MCC cabinets P4B, P5B, and P6B, as well as PLC cabinets 81, 82, and 83. Additionally, the scope includes replacing corroded conduits and installing new power wire cabling from the MCCs to the BNR Aeration Basins. To qualify for this project, the contractor must hold a valid North Carolina Electrical License. The primary objective is the delivery of fully operational MCCs, PLCs, and power cabling. Responses for this opportunity are due by October 21, 2026.

Electrical Contractors and Other Wiring Installation Contractors

POSTED

DEADLINE

in about 1 month

Concrete ContractorThis subcontract opportunity is for a concrete contractor to perform foundation extension work for prime contractors at the City of Raleigh resource recovery facility. The project involves using concrete, rebar, and formwork to extend the existing foundation to support the expanded footprint of a new prefabricated enclosure. Eligible bidders must hold a valid North Carolina Contractor's License. The solicitation was posted on September 16, 2026, with a response deadline of October 21, 2026. The primary objective is the delivery of a completed extended concrete slab and foundation.

Poured Concrete Foundation and Structure Contractors

POSTED

DEADLINE

in about 1 month

Prefabricated Metal Building Supplier & InstallerThis subcontract opportunity is for the supply and installation of a prefabricated metal enclosure at a City of Raleigh resource recovery facility. The selected contractor will be responsible for the fabrication and installation of a weather-tight metal structure, including the roof, walls, and doors, specifically designed to house Motor Control Centers and Programmable Logic Controllers. Eligible bidders must hold a valid North Carolina Contractor License and operate under NAICS code 332311. The response deadline for this project is October 21, 2026.

Prefabricated Metal Building and Component Manufacturing

POSTED

DEADLINE

in about 1 month

Event Communications and Digital Accessibility ServicesThe City of Raleigh is seeking a subcontractor for Event Communications and Digital Accessibility Services to support prime contractors on Pullen Park event projects. The selected provider will be responsible for developing and executing comprehensive marketing and communications plans, including the creation of public and employee outreach materials that align with the city's digital strategy and brand guidelines. Key deliverables include an approved Communications Plan, marketing collateral, and web materials. A critical requirement of the contract is ensuring that all digital content and mobile tools adhere to WCAG AA compliance standards for accessibility. This opportunity falls under NAICS code 541810 and has a response deadline of September 21, 2026.

Advertising Agencies

POSTED

DEADLINE

Ready to Pursue This Opportunity?

Get AI-powered intelligence on this solicitation and the ones like it

Every page of the solicitation package shredded into a compliance breakdown

AI-powered matching based on your capabilities and past performance

Competitor and incumbent history on the requirement

Automated alerts on amendments, Q&A deadlines, and award

Join 750+ contractors already using CLEATUS