This Solicitation opportunity from Texas was posted on August 26, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Event Planning and Management Services

Closed

601440000049322State & Local

Submission Closed09/26/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 561920

New

SLED

Event Operations and Staffing ConsultantThe Event Operations and Staffing Consultant subcontract involves providing operational planning and workforce analysis for prime contractors managing cultural event projects for the County of Hawai‘i. The selected consultant will be responsible for developing staffing recommendations for event execution, creating operational workflows for vendor management, and producing a comprehensive Execution Transition Package. Qualified candidates must possess professional experience in planning marketplace initiatives or large-scale cultural events. This opportunity is categorized under NAICS code 561920 and was posted on October 28, 2026, with a response deadline of November 28, 2026.

Research and Development

POSTED

DEADLINE

ISLAND OF HAWAII JAPANESE HULA FESTIVAL AND MARKETPLACE PLANNING PROJECT

Solicitation # 27-0071

The County of Hawai‘i is soliciting a qualified consultant for the Island of Hawai‘i Japanese Hula Festival and Marketplace Planning Project under solicitation number 27-0071. This six-month engagement aims to establish the foundational partnerships, cultural protocols, and operational frameworks necessary to launch two complementary cultural tourism initiatives in Fall 2027. The project focuses on a culturally-grounded approach to economic development, centering authentic Hawaiian practices and locally-made products to support local hālau and creative entrepreneurs while positioning the island as a leader in sustainable, place-based tourism. The selected vendor will be responsible for delivering 16 major outputs, including a final planning report with execution recommendations, an execution transition package, and an updated budget. Awarding will be based on best value, with an evaluation scoring system that prioritizes proposer experience in event planning, Hawaiian cultural competency, and established partnerships in Japan and Hawai‘i, alongside cost. The contract is governed by Hawai‘i Revised Statutes Chapter 103D and requires compliance with non-discrimination and non-debarment certifications. Payments are processed within 30 days of service completion, and for contracts exceeding $25,000, final payment is contingent upon a state tax clearance. Proposals must be submitted electronically via the OpenGov Procurement System by November 28, 2026.

Research and Development

POSTED

DEADLINE

Concert Execution and Event StaffingThe Concert Execution and Event Staffing subcontract involves providing on-site operational management and staffing for prime contractors on live event projects for the City of South Fulton. The scope of work includes managing event flow, coordinating load-in and load-out processes, and overseeing venue logistics for an expected attendance of 5,400 people. To ensure successful execution, the contractor will utilize essential equipment such as communication headsets, event signage, and crowd control barriers. Strict adherence to OSHA and local safety regulations is required throughout the duration of the project. The contractor is responsible for delivering fully executed live events along with all necessary safety and operational compliance documentation. This opportunity is listed under NAICS code 561920, with a response deadline set for December 15, 2026.

POSTED

DEADLINE

Conference Space and Meeting Facility ServicesThe US Embassy Bangkok, under the Department of State, is seeking a subcontractor to provide and manage a large-scale conference space and meeting facility in Thailand. The selected provider will be responsible for maintaining a dedicated environment capable of accommodating 35 to 50 persons daily between the hours of 08:00 and 18:00. The facility must be specifically configured with six round tables seating eight people each, along with four rectangular tables and additional seating. The contractor is required to ensure the space is fully configured and available for the entire duration of the course to support prime contractors working on embassy projects. Responses for this opportunity are due by November 12, 2026.

POSTED

DEADLINE

Resident Seminar Logistical CoordinationThe Resident Seminar Logistical Coordination subcontract involves providing comprehensive logistical planning and coordination for prime contractors supporting Homeland Security and Innovation Center projects. The scope of work focuses on managing resident executive seminars, which includes coordinating venue and facility requirements, overseeing instructor and speaker schedules, and administering participant enrollment. Due to the nature of the events, the contract requires specialized experience in high-level executive event planning to ensure the successful delivery of coordinated seminar schedules and bookings. This opportunity is issued by the Department of Defense under the W7NE Uspfo Activity Ma Arng agency, falling under NAICS code 561920. The solicitation was posted on October 27, 2026, with a response deadline set for November 11, 2026.

W7NE Uspfo Activity Ma Arng

POSTED

DEADLINE

Exercise Logistics and Facility CoordinationThe Exercise Logistics and Facility Coordination subcontract supports prime contractors on projects for the Mississippi State Department of Health within the Emergency Preparedness and Response agency. The selected provider is responsible for identifying and procuring training venues, managing all facility logistics including audiovisual and technology requirements, and recruiting simulation role players. Key deliverables include comprehensive venue procurement documentation, detailed logistics plans, and dedicated on-site event support to ensure seamless physical infrastructure. To be eligible for this opportunity, contractors must possess a valid general business license to operate within the state of Mississippi. The project falls under NAICS code 561920. Interested parties should note that the response deadline is December 1, 2026, following a posting date of October 26, 2026.

Emergency Preparedness & Response

POSTED

DEADLINE

CUG Event Planning and Logistics SupportThe CUG Event Planning and Logistics Support subcontract involves providing end-to-end planning and logistical coordination for prime contractors working on Oregon Department of Transportation facility projects. The scope of work includes managing annual spring and fall workshops, summer work sessions, and annual meetings. Key responsibilities involve developing written session plans, overseeing workshop closeouts, and coordinating virtual meeting logistics through MS Teams. The selected provider must ensure all activities comply with the Oregon Sustainability Act and relevant state statutes. Deliverables include updated session plans and detailed meeting notes. This project is based in Salem, Oregon, and falls under NAICS code 561920.

Department of Transportation

POSTED

DEADLINE

Secure Document and Media Destruction Services

Navsup Flt Logistics Ctr Norfolk

POSTED

DEADLINE

Event Parking CoordinationThis subcontract for Event Parking Coordination, issued by the Navsup Flt Logistics Ctr Norfolk under the Department of Defense, focuses on the provision and management of secured parking capacity at Navy Naval District Washington facility projects. The selected provider will be responsible for managing parking flow and ensuring designated spaces are available for prime contractors, event participants, and VIPs. The project is categorized under NAICS code 561920 and will be performed in Washington, DC 20004. Interested parties should note the response deadline of October 29, 2026, at 3:00 PM.

Navsup Flt Logistics Ctr Norfolk

POSTED

DEADLINE

Summit Logistics and Operational SupportThis subcontract opportunity is for the provision of summit logistics and operational support for the Interest on Lawyer Account Fund of the State of New York. The selected contractor will be responsible for the operational execution and logistical coordination of a two-day in-person summit, specifically managing venue requirements and on-site support for an expected attendance of 200 to 220 people. Key responsibilities include utilizing event registration systems and venue coordination tools to ensure the successful delivery of the event. Qualified candidates must possess demonstrated experience in large-scale event management to effectively support prime contractors on this project. The solicitation was posted on October 26, 2026, with a response deadline of November 20, 2026. The project falls under NAICS code 561920 and focuses on the comprehensive delivery of a fully executed professional gathering.

Interest on Lawyer Account (IOLA) Fund of the State of NY

POSTED

DEADLINE

Event Planning and Management SupportThis subcontract for Event Planning and Management Support involves providing logistical coordination and event management services for the Power Authority of New York. The primary objective is the execution of the 2027 Supplier Diversity Expo, a two-day event requiring comprehensive oversight of exhibitor booths, registration management, scheduling, and on-site flow. The selected provider will utilize specialized registration software and event management tools to ensure a fully coordinated delivery. The role is designed to support prime contractors, with a preference for candidates holding a Certified Meeting Professional certification. Operating under NAICS code 561920, the contract focuses on the seamless operational delivery of the expo to meet the agency's diversity and outreach goals.

Power Authority of New York

POSTED

DEADLINE

2027 Supplier Diversity Expo

Solicitation # 2140244

The Power Authority of New York has issued a single source award to Tarrytown Partners LLC for the 2027 Supplier Diversity Expo. This procurement, identified by solicitation number 2140244 and posted on October 26, 2026, falls under the category of Food, Beverages, Commissary and Vending Commodities. The contract is scheduled for performance on May 5-6, 2027, at the WPO Westchester location in New York. Administrative oversight for this award is managed by Strategic Buyer II Allison Farrell. No specific contract value or detailed pricing tables were provided in the notice.

Power Authority of New York

POSTED

2 days ago

DEADLINE

N/A

AI Contract Overview

The contract involves providing event planning and management services for the Texas Department of Transportation, focusing on coordinating and executing conferences within Texas. The scope encompasses comprehensive logistical support, budgeting, on-site management, and timely reporting to ensure successful conference execution. The solicitation, posted on August 26, 2025, with a response deadline of September 26, 2025, specifies a project value ranging from $500,000 to $2,000,000. Bidders are instructed to monitor the designated website for all updates, addendums, and related documents, as no responses will be accepted after the deadline. The contract is under NAICS code 561920, which pertains to convention and trade show organizers, and is open without a set-aside, indicating eligibility for all qualified businesses. Notably, the available documentation does not include specific contract clauses, terms, conditions, or regulations, nor does it specify packaging, marking, inspection, or evaluation criteria. There are no detailed technical specifications, performance periods, delivery schedules, or pricing information provided in the current records. The absence of detailed contractual or regulatory provisions suggests that further documentation or amendments may be forthcoming. The primary contact for questions is Grazina Calhoun at TxDOT. Overall, the contract emphasizes logistical coordination for conferences, with procedural instructions centered on monitoring the official website for updates and submitting responses by the specified deadline.

General Info

Agency

Texas Department of Transportation

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

TX, USA

Set-Aside

NONE

Documents

12-11 Respondent References Schedule

past-performance

High

Attachment A - HUB Subcontracting Plan (HSP)

specifications

High

Certificate of Insurance Form 1950 Instructions and Requirements

certificate-of-insurance

High

RFP No. 60144000049322 - Execution of Proposal

rfp

High

Solicitation 601440000049322 - Assumptions Schedule

specifications

High

Solicitation 601440000049322 - Event Planning and Management Services

rfp

High

Solicitation 601440000049322 - Exceptions Schedule

specifications

High

Solicitation 601440000049322 - Pricing Schedule

specifications

High

Solicitation 601440000049322 - Vendor Qualifications and Experience Schedule

past-performance

High

TxDOT 915-23-49322 Event Planning and Management Services SOW

sow

High

Vendor Personnel Qualifications and Experience Schedule

past-performance

High

Solicitation 601440000049322 - Texas Family Code Schedule

supporting-document

Low

Bid_notify_601440000049322.txt

AI Contract Breakdown

Uniform Contract Format

Timeline

1 update

PhaseClosed

PostedAug 26

Solicitation

Notice updatedAug 26

NAICS code changed from 561920 to 561110. The notice description changed. The point of contact changed.

Response DeadlineSep 26

Deadline has passed

Submission Closed

09/26/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyTexas Department of Transportation

Contacts1 person available

OfficeN/A

Organization / AgencyTexas Department of Transportation

Office AddressN/A

Contacts

Grazina Calhoun

contact@example.gov

+1 (555) 000-0000

Full Description

COORDINATING AND PLANNING SERVICES,CONFERENCE NOTE: ALL INFORMATION OR CHANGES RELATED TO THIS SOLICITATION WILL BE POSTED ON THIS WEBSITE. RESPONDENTS SHOULD MONITOR THIS WEBSITE FOR ANY ADDENDUMS, ADDITIONAL DOCUMENTS, QUESTIONS AND ANSWERS, OR CHANGES. THE OPENING DATE SPECIFIED ON THIS POSTING IS THE DUE DATE FOR SUBMITTAL OF RESPONSES. RESPONSE SUBMITTALS WILL NOT BE ACCEPTED AFTER THE OPENING DATE AND TIME.