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This Pre-Solicitation opportunity from Department Of Transportation was posted on August 15, 2019. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

FHWA National Accelerated Bridge Conference Co-Sponsorship

Closed
693JJ319Q000071Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561920
New
Federal
Freedom 250 Reception and Fireworks Event
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The U.S. Consulate General Sapporo is soliciting quotations for a firm-fixed-price contract to provide comprehensive event management for the Freedom 250 commemorative event on February 5, 2027. The event features a two-hour reception at Nouvelle Pousse at Okurayama followed by a 20-minute professional fireworks display starting at 8:00 p.m. The contractor is responsible for all aspects of the event, including venue coordination, hospitality, entertainment, permitting, transportation, parking, photography, videography, technical support, and safety management. Because the event coincides with the Sapporo Snow Festival, the contractor must manage all associated operational challenges, such as increased traffic, crowd management, and specific festival-related permitting. Award will be granted to the lowest priced, technically acceptable, and responsible offeror. Technical evaluations will focus on relevant experience managing VIP events and professional fireworks displays in compliance with Japanese laws, as well as the contractor's approach to safety and operational oversight. Key deliverables include planning documents due within ten days of award, finalized permits and safety plans prior to the event, and the delivery of professional photography within five business days post-event. All U.S. contractors must be registered in the System for Award Management, and quotations must be submitted electronically in English by November 20, 2026.
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DEADLINE

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Services to Manage, Coordinate, and Market Aloha Stadium SM&M
Solicitation # RFP-SA-27-01
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NAICS: 561920
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RFI - Event Management & Technical Production Services for Commencement Ceremonies
Solicitation # 1254826
Grand Valley State University is issuing Request for Information 1254826 to gather technical insights, vendor qualifications, and preliminary cost structures for a potential five-year contract. The objective is to secure comprehensive event management, technical production, and live event coordination services for four annual commencement ceremonies held at Van Andel Arena in Grand Rapids, Michigan. This process is strictly for information-gathering and planning purposes and does not constitute a formal solicitation for bids or a commitment to award a contract. Key requirements for interested suppliers include proficiency in Tassel software for displaying names and announcements, and the ability to provide technical documentation such as rigging designs and CAD drawings. Deliverables include the production of video-recorded electronic files of all ceremonies in modern digital formats. Vendors must demonstrate experience collaborating with Van Andel Arena management on technical safety and logistics, and they must ensure all subcontractors meet higher education risk and insurance standards, including commercial liability and workers compensation. The university emphasizes socially responsible procurement, prioritizing American-made products and services when they are technically acceptable and price-competitive. All responses must be submitted through the GVSU Workday Strategic Sourcing platform by 5:00 PM ET on November 13, 2026. As this is an RFI, the university is seeking budget estimates rather than binding prices.
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POSTED

2 days ago

DEADLINE

in 22 days
NAICS: 561920
New
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RFP: Project Manager and Event Consultant for Martinsville Speedway 80th Anniversary Race Season
Solicitation # RFP-130413
The West Piedmont Planning District Commission is seeking qualified individuals or firms to provide professional assistance for the 2027 season celebrations marking the 80th anniversary of Martinsville Speedway and the 250th anniversary of Henry County. The solicitation, identified as RFP-130413, offers two distinct roles: a Crew Chief to serve as Project Manager and a Track Manager to act as an Event Consultant. The Crew Chief will focus on overall project management, partner engagement, and sponsorship support, while the Track Manager will handle technical event planning, site logistics, and operational safety. Proposers may apply for one or both roles, provided they submit separate scope narratives and pricing for each. The engagement is expected to last 18 months, beginning in late 2026 and continuing through the post-event closeout of the 2027 initiative. While some work can be performed remotely, a regular on-site presence in the Martinsville-Henry County area is required for key meetings and events. The anticipated budget for the initiative is 345,000 dollars, and proposers must specify whether their pricing is fixed fee, hourly, or a hybrid model. Proposals must be submitted in PDF format to info@mhcchamber.com, with the review process scheduled to begin on November 12, 2026. Evaluation will be based on a weighted matrix scoring personnel qualifications and experience from 1 to 5, and short-listed candidates may be invited for interviews.
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POSTED

4 days ago

DEADLINE

in 21 days

General Info

Contract Value

$80,000

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

11200 SW 8th Street, MARC 430, MIAMI, FL, 33199-0001, USA

Set-Aside

NONE

Award Issued Date

Documents

1

693JJ319Q000071.v2.pdf

PDF

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Timeline

PhaseClosed
Posted

Presolicitation

Response Deadline

Deadline has passed

Submission Closed

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Organization & Contact Information

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AgencyDepartment Of Transportation → 693JJ3 Acquisition And Grants Mgt
Contacts1 person available
OfficeWASHINGTON, DC, 20590, USA
Office AddressWASHINGTON, DC, 20590, USA
Contacts
Monique SnowContract Specialist

Full Description

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Pursuant to 13.106-(b), the Federal Highway Administration (FHWA) intends to negotiate a sole source purchase order with the Florida International University for the Co-Sponsorship of the National Accelerated Bridge Conference. The Co-Sponsorship of this conference is requested becuase the conference is being administered and promoted by this Univeristy. No other University within the United States is conducting this conference. The intent of this notice is not to rquest competitive proposals, and any information received from interested parties will only be considered soley for the purpose of determining whether a competitive procurement should be conducted. However, interested parties may submit a descriptionof the firm's capabilities for satisfying this requirement, which demonstrates they possess hte ability to successfully perform this effort. The responses must be received by August 21, 2019 at 12:00pm. All questions concerning this matter should be adressed directly to Ms. Monique Snow at monique.snow@dot.gov.

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