This Solicitation opportunity from Department Of Defense was posted on June 19, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Forklift Rental includes maintenance

Closed

H91269630166Federal

Submission Closed06/23/2026, 04:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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AI Contract Overview

The Joint Staff Hampton Roads requires a 5,000-pound capacity liquid propane-powered forklift for rental and comprehensive preventative maintenance services to support logistics and operational needs at the Joint Staff Suffolk Complex in Suffolk, Virginia. The equipment is essential for outdoor and limited indoor use, including bulk pallet transfers, trailer loading and unloading, placement of 5,000-pound anti-terrorism barriers during heightened force protection posture, crane and paving support, weather mitigation, UPS and genset maintenance, military event coordination, and helipad certification operations. The forklift must be capable of tasks beyond the capacity of existing warehouse electric lifts. Maintenance is structured in a tiered schedule: quarterly Level 1 preventative maintenance visits by company-certified technicians encompassing underhood, interior, exterior, and general inspections of critical systems including hydraulics, brakes, tires, propane tanks, lights, steering, forks, and safety components. Additionally, annual or 200-hour service includes fuel filter replacement, chassis and mast greasing, oil and filter changes, air filter replacement, and engine tuning. At 600 hours or annually, more intensive services such as hydraulic oil and filter replacement, radiator cleaning, clutch and linkage adjustments, and transmission and differential checks are required. Emergency repair responses must be available within 72 business hours, with authorized repairs subject to a defined cost limit; diagnostic charges are reimbursable even if repairs are not approved. All maintenance activities require a detailed written report delivered to the Contracting Officer's Representative and Technical Advisor within 30 days, including hour meter readings and costed recommendations for repairs or upgrades. The contract is structured as a three-year firm fixed price award with twelve-month base period and two twelve-month options, covering a total possible duration of 36 months. Performance is required at the Deputy Director Joint Staff J7 facility in Suffolk, Virginia. The solicitation is a 100% small business set aside, with evaluation based solely on lowest price among technically compliant offers. Contractors must be registered in SAM, possess U.S. citizenship for all personnel, hold favorable background investigations (NACI or T1 with FBI fingerprint check), and comply with HSPD-12 CAC requirements. Security protocols include designated security representatives, OPSEC training within 30 days of onboarding, CUI handling protocols, and full compliance with DoD cybersecurity and infrastructure protection standards, including NIST SP 800-171 and the RMF. All invoices must be submitted via

General Info

Rental of 5,000 lbs propane forklift for DoD operations with quarterly and annual maintenance, 72-hour emergency response.

Agency

Department Of Defense → Navsup Flt Logistics Ctr Norfolk

NAICS

532490 - Other Commercial and Industrial Machinery and Equipment Rental and Leasing

Place of Performance

VA, 23435, USA

Set-Aside

NONE

Documents

Solicitation N0018926QD098 for Forklift Rental

rfq

High

AI Contract Breakdown

Uniform Contract Format

Timeline

PhaseClosed

PostedJun 19

Solicitation

Response DeadlineJun 23

Deadline has passed

Submission Closed

06/23/2026, 04:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Defense → Navsup Flt Logistics Ctr Norfolk

Contacts1 person available

OfficeNORFOLK, VA, 23511-3392, USA

Organization / AgencyDepartment Of Defense → Navsup Flt Logistics Ctr Norfolk

Office AddressNORFOLK, VA, 23511-3392, USA

Contacts

Yasmin Mohamed

contact@example.gov

+1 (555) 000-0000

Full Description

1. SCOPE OF WORK
1. The Joint Staff Hampton Roads (JSHR) has a rental and preventive maintenance (PM) requirement for:

1) Forklift, 5,000 lbs. capacity lift, Liquid Propane (LP) Driven for outdoor and limited indoor service

1. STATEMENT OF WORK

1. This equipment is required to support the JSSSO-HR for warehousing use and logistical support to area components at the Joint Staff Suffolk Complex, Department of Defense (DOD). The specific requirement is for an LP powered 5,000 lbs. capacity lift forklift for outdoor and limited indoor service with specific uses identified as follows:
Indoor warehouse lifts exceeding the 3,000 lbs capacity of the warehouse electric/hard-wheeled lift
Bulk equipment/pallet transfer and on/off loading of delivery tractor/trailers
Placement of traffic control-barriers (5,000 lbs) using barriers as a random Anti-Terrorism (AT[RRF1] ) measure; particularly during increased regional force protection posture
Utilize during outside facility work, i.e. crane ops, paving, preparation for destructive weather, mitigating “missile hazards”, sandbag ops, etc.
Uninterruptible Power Supplies (UPS) battery replacement movement and genset equipment repair/replacement lifts
Event support; outdoor military events (sandbags, tent placement)
Barrier placement for helo-pad certification/ops

1. 1. This equipment shall receive a preventative maintenance (PM) service in accordance with the following list, quarterly (four times per year). Technicians who are company certified [RRF2] with this type of equipment will conduct the PM.
  2. The service below will be accomplished (Level 1).

Perform Under hood Inspections
- Check motor oil and power steering
- Check coolant level and hoses
- Check fuel line for leaks
- Check all belt tensions
- Check fuel level
- Check batteries
Perform Interior Inspections
- Check braking system and clutch
- Check steering system for proper operation and wear
- Check operation on the horn
- Check for an unobstructed view
- Check direction lever for proper operation
- Check all meters, gauges & control
- Check instrumentation and lights for proper function
- Check operator restraints/seat belts for proper operation and wear
- Check overhead guard for damage and overall condition
Perform Exterior Inspections
- Check stop lights
- Check head, tail, direction lights
- Check clear, spot, warning lights
- Check tires, wheels, lug bolts
- Check hydraulic system for proper level
- Check Hydraulic hose condition
- Check steering mechanism
- Check drive line, universal joints
- Check forks and locks for proper condition and measure for wear
- Check propane tank for serviceability and leaks
- Check coupling devices
- Check for Fluid leaks on the mast, hydraulic, and motor/axles as applicable
Perform General Checks
- Check hydraulic system for proper level
- Check brake system oil/fluid level
- Check exhaust system
- Check engine
- Check unit for safety defects in frame, function and operation
- Check chains for condition and measure for wear/adjust as necessary
- Check park brake and service brake for proper operation
- Check load backrest for damage and proper mounting
- Check operator presence system for proper function
- Check warning decals for legibility and proper visibility
- Check data plate condition for legibility and proper visibility, current ratings and values
- Check for proper operators manual[RRF3] [JSCJD(4]

2.0.4 The service below shall be accomplished in conjunction with the quarterly services annually or when 200 hours of operation are reached, whichever occurs first.

Install a new fuel filter
Grease of chassis and mast components
Adjust ignition timing and engine idle speed
Change the oil and install a new oil filter
Install a new air filter
Inspect the lift, distributor point, drive belt tension, spark plugs, cap and rotor

2.0.5 The service below shall be accomplished in conjunction with the quarterly services annually or when 600 hours of operation are reached, whichever occurs first.

Replace hydraulic oil
Inspect the lift chain tension, pedal free play, mast operation, carriage rollers, lift and tilt cylinder operation, hand brake, hydraulic oil pump, differential and transmission oil, fuel filter, PCV valve, and hoses
Clean the radiator
Replace the fuel filter
Replace the hydraulic filter
Adjust the clutch release bearing, mast support bushing, tilt cylinder pins and chassis links

1. Emergency Repair/ Service
1. 1. This contract requires ‘emergency’ or unscheduled repair/service visits per year. If required, a service technician should become available and respond on- site within 72 business hours.
1. 1. This contract has a service labor and materials per occurrence amount for urgent and unexpected repairs. If the repair is below the labor and material dollar limit established in the contract for ‘Emergency Repair/Service’, the Government may authorize the actual repair of the equipment, otherwise it is beyond the scope of this contract. If the repair is authorized, the diagnostic costs shall be part of the repair invoiced amount. If the repair is not authorized, the diagnostic cost can be invoiced and paid as an emergency repair.

3.0 Deliverables

Following all PM inspections, a written report will be provided that details the results of the inspection, the current hour meter (if equipped), and should include specific recommendations toward future remedial actions or upgrades. Any repair or upgrade recommendations should come with cost proposals. Upon completion of a PM inspection, the written report shall be provided to the COR and Technical Advisor within 30 calendar days.