FTD 1st Qtr FY 19 Grocery & Meat

This is a Combined Synopsis/Solicitation for commercial items prepared in accordance with the format in Subpart 12.6 as supplemented with additional information included in this notice. This announcement constitutes the only solicitation; offers are being requested. The solicitation number is 15BFTD18Q00000016 and this solicitation is issued as a Request for Quote (RFQ). PLEASE READ THROUGH ITS ENTIRITY. Solicitation is for 1st Quarter Subsistence, FY 2019 (GROCERY & MEAT). For a list, description and total quantities of all items refer to Section 2 Commodity or Services Schedule. Solicitation is a 100 % small business set aside. The NAICS for this requirement is 311612 & 311999. TERMS OF DELIVERY ARE F.O.B. DESTINATION TO: FCI Fort Dix, 5754 Hartford Street, Joint Base MDL, NJ 08640-0038 with expected delivery of all awarded items during January 2018, unless otherwise specified on product specification section. Any items shipped before or after the required delivery time-frame will be returned at vendor's expense. Upon Award, the Food Service Warehouse Building 5805 or 5754 must be contacted prior to delivery for approval or adjustments in delivery schedule. Contact 609-723-1100, ext: 1502 Daniel, 1513 Matt, 6576, Yosef and Steve. Follow Award Delivery Information. Quoter(s) are advised the government reserves the right to make single or multiple awards. The Government will award to the responsible quoter(s) whose quote, is conforming to the solicitation. Evaluation Factors are Past Performance, Price, and Delivery. Past performance is as important as price and non-price related factors. Award will be based on the best value to the Government considering the evaluation factors listed above. Best value may be determined using tradeoffs among the evaluation factors, so that award may be made to other than the lowest-priced offer. Vendors who submit an offer concurs that delivery date can be met, unless otherwise noted. ***PAST PERFORMANCE RECORD OF "FAILURE TO DELIVER" ON PREVIOUS AWARDS MAY RESULT IN A LESS THAN FAVORABLE PERFORMANCE RATING AND MAY EFFECT YOU FROM WINNING AWARDS*** Piggy back offers will NOT be evaluated and therefore NOT considered for award.******* DO NOT CHANGE CASE COUNTS. YOUR OFFER WILL NOT BE CONSIDERED. ALL QUOTES MUST BE CLEAR (type if necessary). SUBSTITUTIONS TO SPECIFICATIONS IN LINE ITEMS ARE PROHIBITED (ex., SIZES, CASE COUNTS). CHANGES TO SPECIFICATIONS WILL NOT BE EVALUTED AND THEREFORE, NOT CONSIDERED FOR AWARD. THE GOVERNMENT RESERVES THE RIGHT UPON INSPECTION TO REJECT ITEMS IF THEY ARE DAMAGED OR NOT TO THE SPECIFICATIONS AS LISTED IN THE SOCLITATION. ALL QUOTES MUST MEET SPECIFICATIONS! For consideration for any Kosher Items offered, follow the Certified Religious Diet Specifications Quote Sheet in this solicitation. All hot entr'e Kosher items must be certified "CRC", all shelf stable kosher must be certified "OU": Quoter(s) MUST include a valid Letter of Certification from the religious certification agency with all Quote(s) SUBMITTED. The Kosher Certification(s) must include the date valid from time of quote submittal through the delivery quarter with your quote. The completed package should be returned no later than 8:00 A.M. EST, August 24 2018. Vendors shall submit signed and dated offers to Carrie Lau, Contracting Officer BY EMAIL mramos@bop.gov (only), No Fax, nor mail in will be accepted. All questions can be requested via email! Be sure to complete blocks 17a, 23, 24, 30a, 30b, and 30c of SF-1449 and the continuation sheets. Please include your TELEPHONE Number, e- mail address AND DUNS in block 17a. ALL offers shall be submitted on the specific RFQ/SF1449. Information will be posted to the General Services Administration Federal Business Opportunities website: http://www.fbo.gov. All future information about this acquisition, including amendments, cancellations, award letter and low quote(s) will also be distributed through this site. Interested parties are responsible for monitoring this site to ensure they have the most up-to-date information about this solicitation. The anticipated award date is September 14, 2018. The only format in which questions "clarity only" will be answered by e-mail, (no phone calls please). Faith Based and Community Based Organizations have the right to submit offers or quotes equally with other organizations for contracts for which they are eligible. All vendors must be completely registered in the System for Award Management, http://www.sam.gov prior to award, during performance and through final payment of any contract resulting from this solicitation. Do not provide a Unit Price past the 4th decimal point for your quote or that line item will not be considered. ** Please review all attachments. Fiscal Year: 2019 Institution: FCI Fort Dix DELIVERY SCHEDULE A complete delivery of all awarded items is expected during the month of October 2018, unless otherwise specified on product specification section. Deliveries will be made Monday thru Thursday, from 7:00 am to 2:00 pm, unless otherwise noted in the product specification section. Fort Dix Federal Bureau of Prison warehouse areas are closed Fridays and on all Federal holidays, deliveries will not be accepted on these closures. Contractor failure to meet delivery schedules without an excusable delay and/or failure to conform to contract specifications will negatively affect the contractor's history of past performance. Past performance information may be used by the Government to make future award decisions and/or may result in a finding that the quoter is not responsible for the award of future requirements. NOTE: Vendors (not Shipping Companies) must coordinate delivery appointments with the receiving Food Service warehouse staff. See below for contact information. Warehouse Contact's: 609-723-1100, ext: 1513/Matt, 1502/ Dan, 6576/ Steve, 6571 or Yosef/6576 DELIVERY REQUIREMENTS - All deliveries must be palletized unless prior arrangements were agreed to by warehouse staff (no side loaded pallets). - All items received out of date (best by, use by, or expiration) will not be accepted. - All non-frozen, perishable foods must be delivered between 34 degrees F and 41 degrees F. - All canned goods must be delivered above 34 degrees F and not frozen. - All frozen foods must be delivered at 0 degrees F or below. "Frozen product after being received is subject to further inspection upon thawing to verify sizes/weights are within the Purchase Order and or BOP National Specifications". - Some items may require thawing and cooking to determine specifications compliance and product wholesomeness. - Any product that indicates prior thawing will be refused. - All certified religious diet items must be marked with the Kosher Symbol (OU) on individual packages or the item will be refused. - All items must strictly be in compliance with the BOP National Menu Specifications. Food Service Contractors have the responsibility of understanding these specifications. Contractors must obtain a copy of the National Menu Specifications prior to quoting. - All items will be closely inspected. - Receipt of delivery may be conditional for a period of three (3) days in order to allow for adequate examination and testing. - Items that fail to meet specifications will be refused. - Items which are conditionally received, and found to be unacceptable, must be picked up at the vendors' expense within two (2) weeks of noncompliance notification. - If the product is not picked up within two (2) weeks, it will be disposed of by warehouse staff.