Furnish and Deliver Two (2) Emergency Response Sport Utility Vehicles

The County of Hawai'i, through the Hawaii Fire Department, has issued an Invitation for Bids (IFB 26-0125) to procure and deliver two emergency response sport utility vehicles (SUVs). Bids must be submitted electronically via the OpenGov Procurement Portal by December 30, 2025, at 2:00 pm HST. This solicitation outlines comprehensive requirements including specifications, insurance, special provisions, vendor questionnaires, pricing formats, and general contract terms. The procurement is governed by Hawaii’s state and local statutes, particularly Hawaii Revised Statutes Chapter 103D and Hawaii Administrative Rules Title 3, and mandates compliance with statutory reporting such as contractor past performance under Act 188, SLH 2021. Contractors must demonstrate adherence to tax clearance, workers’ compensation, unemployment insurance, Hawai’i Compliance Express (HCE) registration, and ethics provisions, including the prohibition of campaign contributions related to contract awards. The solicitation emphasizes that bids submitted through unauthorized channels will be rejected, and bidders are responsible for comprehending all solicitation requirements prior to submission. The contract is structured as a firm fixed-price acquisition with delivery terms requiring the SUVs to be delivered within 180 days after receipt of order (ARO) to specified locations in Hawaii, with the contracting office based in Hilo, HI. Inspection and acceptance rights reside solely with the County, which retains discretion to reject non-conforming goods based on compliance with technical specifications and contract terms. Performance standards include fitness for intended emergency use, quality, and conformance to provided specifications. Payment terms specify authorization by the Chief Procurement Officer with processing within 30 days following satisfactory delivery and invoicing. Although no explicit price or cost data is provided, the award will be based on best value, considering factors beyond price to ensure satisfactory contract performance. The contract terms allow for written modifications by authorized County personnel and require strict certification and representation of compliance by bidders, with no requirement for federal entity identifiers or socioeconomic status certifications. Overall, this procurement represents a structured, compliance-driven acquisition aimed at enhancing emergency response capabilities for the County of Hawai'i's fire services.