FY27 Dairy Products, Juices, Statewide

The contract encompasses the statewide provision of dairy products and juices to Texas state hospitals and state supported living centers under the Health and Human Services Commission, with an initial performance period from September 1, 2026, through August 31, 2027, and a one-year optional renewal extending to August 31, 2028. The estimated contract value is $3.2 million annually, with pricing structured by facility and product line as detailed in Exhibit E, the FY27 Dairy Products, Juices, Statewide IFB Price Sheet, and must include all associated costs such as labor, equipment, materials, and incidental expenses without additional billing. Products must be domestically sourced, meet Grade A standards, and adhere to strict temperature controls, arriving in a refrigerated compartment between 32 and 40 degrees Fahrenheit with at least seven days remaining on the best-buy date; items previously refused, reworked, or imported from outside the United States are prohibited. Packaging must be free of commercial branding, nutritional labels must be available upon request, and shipments must be shrink-wrapped, clearly labeled, and delivered between 7 a.m. and 2 p.m. Monday through Friday, with all orders required to be complete and not left unattended without inspection. The contractor must comply with Texas and federal regulations, including the Texas Government Code, the Federal Food, Drug, and Cosmetic Act, and federal anti-discrimination statutes such as Title VI, Section 504, the ADA, and Title IX. Mandatory certifications include E-Verify enrollment, compliance with child support obligations under Texas Family Code, cybersecurity training per Texas Government Code, prohibitions against COVID-19 vaccine passports and energy company boycotts, and adherence to prohibitions on human trafficking and excluded parties. Invoices must be submitted monthly, reference the contract or purchase order number, and align precisely with Exhibit C pricing, with no reimbursement permitted for travel, equipment, or incidental costs. Payment is governed by the Texas Prompt Payment Act, and disputed invoices must be returned within 21 days. The State retains full audit rights through the State Auditor's Office, Attorney General, and federal agencies, with the contractor responsible for all costs associated with noncompliance, including replacement, correction, and laboratory testing. The contract prohibits assignment or delegation, enforces confidentiality, and governs disputes through a formal resolution process. All solicitations and responses must be submitted electronically via the HHS Online Bid Room using Microsoft Office formats or Adobe PDF for signatures, and