This Government Contract opportunity from Texas was posted on August 17, 2026. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Government Relations Event & Internship Coordinator

Closed

State & Local

Submission Closed09/17/2026, 08:30:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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NAICS: 561920

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SLED

Event Planner / Conference ManagerThis subcontract opportunity is for an Event Planner and Conference Manager to provide full-scale event planning and execution services for prime contractors supporting the Massachusetts Department of Elementary and Secondary Education. The selected provider will be responsible for delivering the Annual Early Literacy in Educator Preparation Conference, which includes securing venues, managing day-of logistics, handling participant registration and communications, and executing all advertising and marketing efforts. The role requires proven experience in managing large-scale government or educational conferences. Performance will take place in Everett, Massachusetts. Interested parties must submit their responses by the deadline of November 10, 2026, under NAICS code 561920.

DOE02148 - Department of Elementary and Secondary Education

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DEADLINE

Industrial Vacuum and High-Pressure Water Blasting ServicesThe City of Thunder Bay is seeking a subcontractor for Industrial Vacuum and High-Pressure Water Blasting Services to perform industrial cleaning of scum and grit at city facilities. The selected provider must deploy at least two vacuum trucks and water blasters capable of reaching 10,000 psi to extract materials. The scope of work includes the delivery of a fully cleaned facility and the proper disposal of all extracted materials. Due to the nature of the work, the contractor must execute confined space entry and rescue operations using CSA-approved electrical equipment. All personnel involved must hold valid certifications in confined space entry and rescue. Interested parties must submit their responses by October 30, 2026.

POSTED

DEADLINE

Behavioral Health Public Event CoordinationThe Behavioral Health Public Event Coordination subcontract involves the planning, coordination, and execution of annual public events for prime contractors working on Washington County HHS Behavioral Health Division projects. The selected provider will be responsible for developing event schedules, managing logistics, and coordinating networking efforts with local organizations using specialized event management software and registration systems. Key deliverables include the successful execution of these annual events and the submission of detailed engagement reports. This opportunity is categorized under NAICS code 561920 and requires the contractor to maintain Professional Liability insurance with limits of 1 million dollars per occurrence and 3 million dollars aggregate. The solicitation was posted on September 25, 2026, with a response deadline of October 9, 2026.

POSTED

DEADLINE

Ship Milestone Ceremony Management and GraphicsThe Ship Milestone Ceremony Management and Graphics subcontract, issued by the Department of Defense through NSWC Crane, focuses on the coordination and execution of event planning and graphic design services. The scope of work involves managing ship milestone ceremonies and providing comprehensive graphic design support for prime contractors on NSWC Crane Division projects. Key deliverables include the coordination of ship ceremonies alongside the production of physical and digital assets such as event graphics, signage, and various commemorative materials. This subcontract opportunity is classified under NAICS code 561920 and is intended for service providers capable of delivering both logistical event management and creative design services. The solicitation period is active from September 25, 2026, with a response deadline set for October 12, 2026. Interested parties must ensure all submissions are completed by the specified deadline to be considered for this specialized support role within the Department of Defense infrastructure.

POSTED

DEADLINE

On-Site B2B Matchmaking Coordination (New Delhi / Bengaluru / Mumbai)This subcontract with the Department of Foreign Affairs, Trade and Development involves the on-site management of B2B meetings for Global Affairs Canada investment roadshows. The selected provider will be responsible for scheduling one-on-one meetings and providing physical on-site assistance at venues in New Delhi, Bengaluru, or Mumbai from February 8-12, 2027. The primary goal is to manage the flow of delegations and recruited Indian companies to ensure efficient matchmaking. The contractor must possess local venue knowledge and provide experienced on-site event management staff to deliver executed B2B meeting schedules. This opportunity was posted on September 25, 2026, with a response deadline of October 6, 2026. The work falls under NAICS code 561920 and will be performed within India.

Department of Foreign Affairs, Trade and Development

POSTED

DEADLINE

FDI Matchmaking Services for the Canada Investment Roadshow to India, February 8-12, 2027

Solicitation # 27-324630-DELHI-SL

Global Affairs Canada is seeking a professional Foreign Direct Investment lead generation and matchmaking service provider to support the Canada Investment Roadshow to India from February 8 to 12, 2027. The selected contractor will be responsible for identifying, qualifying, and recruiting high-potential India-headquartered companies interested in expanding into Canada, specifically within the priority sectors of Information and Communication Technologies, Life Sciences and Pharma, Aerospace and Defense, and Clean Technologies. The scope of work includes organizing business-to-business matchmaking meetings in New Delhi, Bengaluru, and Mumbai, conducting introductory calls with Canadian Economic Development Organizations, and providing on-site physical support at each venue. Up to three contracts may be awarded under this firm-price solicitation, with a performance period extending from the date of award until March 10, 2027. The award process is based on a weighted evaluation of 70 percent for technical criteria and 30 percent for price. To be responsive, bidders must meet mandatory requirements, including providing at least three references for similar projects and a project team with at least two members experienced in FDI attraction. Technical offers are rated on a scale of 80 points, with a minimum threshold of 42 points required for consideration. The contract allows for subcontracting up to 40 percent of the contract price and stipulates a payment term of 30 days following the receipt of undisputed invoices via wire transfer or direct deposit. All work must be conducted in English, and the contractor is bound by strict confidentiality obligations regarding all information provided by the Government of Canada.

Department of Foreign Affairs, Trade and Development

POSTED

DEADLINE

MANTECH NO COST CONFERENCE

Solicitation # HQ003426QE242

Solicitation HQ003426QE242 is a Firm Fixed Price, no-cost contract issued by the Washington Headquarters Services for the Department of Defense. The objective is to secure contractor support for the planning, execution, and reporting of the annual Defense Manufacturing Focused Conference (DMFC) for a five-year period of performance from November 5, 2026, to November 4, 2031. The contractor is responsible for organizing a four-day event for 1,400 to 2,400 attendees and approximately 200 exhibitors. Because the award is at no cost to the government, the contractor must develop a comprehensive financial plan to recoup costs through registration fees and sponsorships, ensuring zero financial liability to the government. The acquisition is open to all under Simplified Acquisition Procedures with NAICS code 561920. Evaluation is based on a combined technical/risk rating method, prioritizing technical approach and organizational experience within the last five years, followed by the realism and completeness of the compensation matrix. Key personnel requirements include an Audio Visual Coordinator with at least five years of experience. Submission requirements involve a four-volume structure covering administrative, technical, organizational experience, and compensation details. Strict compliance is required regarding Non-Disclosure Agreements, Conflict of Interest disclosures, and the safeguarding of Controlled Unclassified Information. Amendment 0001 extended the quote submission deadline to October 9, 2026, and revised the instructions for offerors.

Washington Headquarters Services

POSTED

DEADLINE

Vendor Application for Exhibitors for Veteran's Day event at Fort Monroe

Solicitation # RFA-128905

The Fort Monroe Authority is seeking veteran-owned or operated businesses to serve as exhibitors for the Answering the Call 2026 Veteran's Day event. The event will take place on November 7, 2026, from 10:00 am to 3:00 pm at Continental Park in Fort Monroe, Virginia, with the Fort Monroe Visitor and Education Center serving as the rain location. Interested vendors must submit their applications by October 10, 2026, to Rachel Icard. Selection is based on a 70-point evaluation system. While veteran-owned or operated status is a mandatory pass/fail requirement, points are awarded for small business status, the variety and quality of items offered, the provision of free or discounted services for veterans, and the ability to appeal to a wide range of military audiences and families. Selected vendors are required to provide a completed W-9 and proof of liability insurance naming the Fort Monroe Authority and the Commonwealth of Virginia as additional insured. Operational requirements for the event include arriving onsite by 8:00 am and being fully prepared for the public by 9:30 am. Vendors are responsible for providing their own staff for unloading, floor-length table coverings, and identifying signage. Additionally, participating vendors must agree to promote the event through their own mailing or email lists. Displays may not be removed until after the event concludes at 3:00 pm.

Fort Monroe Authority

POSTED

DEADLINE

Psychological Health Event ManagementThe Psychological Health Event Management subcontract involves providing planning, logistics, and coordination for the annual Psychological Health Event supporting prime contractors on NCCOSC Navy projects. The selected provider is responsible for developing the event agenda, managing all logistics, and producing a comprehensive post-event summary. This role requires specialized experience in government event coordination and the ability to manage high-level military stakeholders. The contract is issued by the Navsup Flt Logistics Ctr Norfolk under the Department of Defense, with performance taking place in Falls Church, Virginia. Personnel must possess a Tier 3 (NACLC) or Tier 3-R (ANACI) background investigation to be eligible. The primary deliverables include the final event agenda and a detailed logistics plan.

Navsup Flt Logistics Ctr Norfolk

POSTED

DEADLINE

Ticket Release dates: 9/23 & 10/7; SAVE THE DATE: FY27 Naval Surface Warfare Center Phil Div (NSWCPD) Hybrid Industry Day

Solicitation # FY27Industryday

The Naval Surface Warfare Center, Philadelphia Division (NSWCPD) is hosting its FY27 Hybrid Industry Day on Thursday, November 5, 2026. This event is designed for businesses of all sizes to connect with NSWCPD leadership, department representatives, and small business specialists to explore upcoming contracting and subcontracting opportunities. The event will be held in a hybrid format, offering both in-person attendance at the Philadelphia Navy Yard and virtual participation via MS Teams. Registration for the event is managed through Ticket Tailor, with ticket releases scheduled in two rounds on September 23 and October 7, 2026. Interested parties should monitor the official notice for the registration link, attendance limits, and security requirements. This announcement serves as an informational notice and does not constitute a formal Request for Proposal or a guarantee of future procurement.

Nswc Philadelphia Division

POSTED

DEADLINE

Audio/Visual Services for Main Library Opening Events

Solicitation # 940RFP092326

The Charlotte Mecklenburg Library is seeking a professional audio-visual production partner to provide comprehensive technical services for the grand opening of its new Main Library in spring 2027. The selected firm will manage the equipment, installation, testing, and on-site support for five specific events occurring between April 26 and May 1, 2027: a Staff Celebration and Preview, a Press Preview and Media Event, a Donor Recognition and Celebration Event, a Ribbon Cutting, and a Public Opening Day. The scope of work includes managing audio, video, lighting, staging, and power distribution across five interior floors and specific exterior locations, including Tryon Street and Tepper Plaza. The partner is expected to integrate and test existing library-owned equipment where cost-effective and provide qualified production leads for real-time troubleshooting and cue coordination. The contract will be awarded based on a best-value approach, with evaluation weighted toward relevant AV experience (40%), technical approach and project team (30%), cost effectiveness (20%), and proposal quality (10%). Proposers must submit not-to-exceed pricing for each event and a combined total, along with separate quotes for ancillary lighting and specific support for a Spirit Square event on May 6. Requirements for the selected vendor include compliance with the Americans with Disabilities Act, adherence to building and life-safety regulations, and the maintenance of commercial general liability, automobile, and workers compensation insurance. Proposals are due by 2:00 PM EST on October 23, 2026, and must be submitted as five paper copies and one USB drive to Walter Freeman at the Library Administration Center in Charlotte, North Carolina.

Charlotte Mecklenburg Library

POSTED

DEADLINE

Event Planning ServicesThis subcontract for Event Planning Services supports prime contractors on Commonwealth of Virginia projects under the Department of Housing and Community Development. The selected provider will be responsible for the professional coordination and management of events, which includes conducting site visits and inspections of proposed facilities within 30 days of bid submittal. The scope of work focuses on managing program logistics for the window of November 17-19, 2026, utilizing specialized event management software to ensure a fully coordinated and executed event. Interested parties must submit their responses by the deadline of October 16, 2026.

Department of Housing and Community Development

POSTED

6 days ago

DEADLINE

in 18 days

AI Contract Overview

The Government Relations Event and Internship Coordinator subcontract supports the Texas State University System by providing operational and logistical management for high-profile government events. The scope of work includes coordinating hosting logistics for receptions and retreats, specifically managing lodging, transportation, and catering, while also administering the Capital Hill Internship program for students. Successful execution requires specialized expertise in event planning and the management of internships within a political environment. The contract focuses on delivering fully executed events and structured internship frameworks, with a response deadline of September 17, 2026.

General Info

Subcontract for Texas State University System managing government events and student internship programs.

Agency

Texas State University System

NAICS

561920 - Convention and Trade Show Organizers

Place of Performance

TX, USA

Set-Aside

NONE

Documents

This scope was carved out of 758-26-00094.

The full solicitation package (2 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Governmental Relations

AI Contract Breakdown

Uniform Contract Format

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The breakdown needs solicitation documents. None were found from this contract's source.

Timeline

PhaseClosed

PostedAug 17

subcontract

Response DeadlineSep 17

Deadline has passed

Submission Closed

09/17/2026, 08:30:00 PM UTC

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Organization & Contact Information

AgencyTexas State University System

ContactsNo contacts available

OfficeN/A

Organization / Agency

Texas State University System

Office AddressN/A

ContactsNo contact information available

Full Description

Provides operational and logistical support for high-profile government events for prime contractors on TSUS projects. Manages hosting logistics for receptions and retreats, including lodging, transportation, and catering, and administers the Capital Hill Internship program for students. Requires event planning expertise and political environment internship management. Delivers executed events and internship frameworks.

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