Hotel Lodging and Conference Rooms

The U.S. Department of Defense, through the 316th Contracting Squadron at Joint Base Andrews, Maryland, is conducting market research for a Total Small Business Set-Aside under FAR 19.5 to secure hotel lodging and conference facilities for a government-sponsored event scheduled from August 24 to 28, 2026. The requirement seeks a venue within 10 to 20 miles of Joint Base Andrews, preferably in Virginia, Washington D.C., or Maryland, capable of accommodating 150 single guest rooms paid by attendees at or below the Washington, D.C. government per diem rate. The facility must include one conference room that supports up to 200 attendees and eight breakout rooms each seating 30, along with comprehensive audiovisual equipment including projectors, screens, podiums, speakers, and a minimum of four microphones in each room, as well as wired internet connectivity. Full Wi-Fi access for all participants is mandatory, and services must be available daily from 6:00 A.M. to 6:00 P.M. with hotel staff monitoring all entry and exit points to ensure security. The contractor is responsible for providing all personnel, equipment, and services without government furnished property, and must be prepared to deliver emergency or special event services upon notification, billed separately from routine operations. Interest is limited to small businesses registered in SAM, which must disclose their socioeconomic status including 8(a), HUBZone, WOSB, or SDVOSB certification, and respond by June 9, 2026, with a capability statement and SAM registration details to the designated points of contact. This is a sources-sought notice under NAICS code 72111, and no award will be made from responses; the intent is to gather market capability information to inform a future solicitation.