HVAC Components, Parts & Supplies-27

The University of North Carolina Greensboro Facilities Operations department is soliciting bids under solicitation number LK260901 for a requirements-type indefinite-quantity agency contract to provide HVAC components, parts, and supplies. The contract consists of both scheduled items with firm fixed pricing and non-scheduled items priced at the time of ordering. The initial term is for one year, with the state holding the option to renew for up to two additional one-year terms. Award will be based on the responsive bid offering the lowest price that meets specifications, with the intent to award to a single vendor, though separate awards for specific line items remain an option. Selected vendors must maintain a well-stocked storefront within 25 miles of campus and conduct weekly visits to the Facilities Operations Utilities shop to manage inventory. Deliveries must be made to designated locations within the Facilities Operations complex within three business days of the order date. All products must comply with OSHA and environmental standards, including Executive Order 80, and items involving pressure, electricity, or gas must carry appropriate safety certifications from organizations such as ASME, UL, NEMA, or the American Gas Association. Administrative requirements include submitting all bids electronically via the electronic Vendor Portal by October 15, 2026. Vendors must provide a certification of financial condition, customer references, and evidence of registration with the NC Secretary of State upon award. Invoicing is handled on a per-order basis and payment is contingent upon inspection and acceptance of goods. The contract is non-exclusive, allowing the university to purchase from other sources in cases of emergency, backorders, or superior discounting for large quantities.