This Government Contract opportunity from California was posted on October 10, 2025. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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HVAC Equipment and Parts Supply

Closed

State & Local

Submission Closed11/19/2025, 12:00:00 AM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

Active Opportunities Like This One

NAICS: 423730

New

DIBBS

FLUSH KIT, AIR CONDITIO

Solicitation # SPE8E8-27-Q-0056

Solicitation SPE8E8-27-Q-0056 is a small business set-aside request for quotation issued by the DLA Troop Support Construction and Equipment office for the procurement of 30 air conditioner flush kits, identified by NSN 4130-01-691-1922. The delivery is required within 121 days after receipt of order, with the destination for both inspection and acceptance being the DLA Distribution DDSP New Cumberland Facility in Pennsylvania. The shipment is designated as FOB Origin. The contractor must adhere to strict packaging and marking standards, including ASTM D3951 and MIL-STD-129, with palletization following RP001 requirements. Technical and quality standards are governed by the DLA Master List of Technical and Quality Requirements, which takes precedence over ASTM standards. Additionally, the contract prohibits the intentional addition of mercury or mercury-containing compounds to the hardware, except for specific functional exceptions. Administrative requirements include the use of the Wide Area WorkFlow system for electronic invoicing and receiving reports, and compliance with various FAR and DFARS clauses regarding cybersecurity, whistleblower rights, and the prohibition of certain foreign telecommunications equipment.

DDSP NEW CUMBERLAND FACILITY

POSTED

DEADLINE

FILTER ELEMENT, AIR CON

Solicitation # SPE8E8-27-T-0263

Solicitation SPE8E8-27-T-0263 is a request for quotations issued by the Defense Logistics Agency Troop Support Construction and Equipment for the procurement of 75 air conditioning filter elements, identified by NSN 4130-00-289-8220. This is an automated award procurement under NAICS 423730, requiring all quotes to be submitted via the DLA Internet Bid Board System (DIBBS) by November 2, 2026. The items are procured as fully competitive in accordance with military or federal specifications, and the government will not evaluate offers utilizing additive manufacturing unless specifically authorized. A price evaluation preference is available for certified HUBZone small business concerns. The contract specifies delivery FOB Origin to the DLA Distribution DDSP New Cumberland facility within 34 days after receipt of order. Packaging must comply with ASTM D3951 and RP001, while marking and labeling must adhere to MIL-STD-129. Inspection and acceptance will occur at the destination per FAR 52.246-1. Contractors are required to use the Wide Area WorkFlow system for electronic invoicing and receiving reports. Key regulatory requirements include compliance with the Buy American Act, the Berry Amendment, and DFARS 252.204-7012 regarding the safeguarding of covered defense information.

Defense Logistics Agency

POSTED

DEADLINE

ITB 2027-011 Air Filters

Solicitation # 2027-011

The City of Salem, Virginia, is soliciting sealed bids under ITB 2027-011 for the furnishing and delivery of new, first-quality air filters for City-owned and maintained facilities. The scope includes MERV 8 pleated panel filters, MERV 13 pleated panel filters, and MERV 8 external media link tri-fold filters. All products must be UL 900 Listed and kept in stock by the contractor for delivery on an as-needed basis. The contract features an initial one-year term from December 1, 2026, through November 30, 2027, with four optional one-year renewals for a maximum total term of five years. Award will be granted to the responsive and responsible bidder offering the lowest Grand Total Bid Price, with the City reserving the right to award in the aggregate, by category, or to multiple bidders. Deliveries are F.O.B. Destination in Salem, Virginia, with all freight and delivery charges included in the unit prices. The contractor must adhere to specific operational requirements, including a maximum annual price escalation of 3 percent, a requirement to notify the City of any unavailability within five business days, and the maintenance of comprehensive insurance coverage including Commercial General Liability and Automobile Liability. Bids are due by November 24, 2026, at 3:00 p.m. local time via eVA or hand delivery.

POSTED

DEADLINE

HVAC and Refrigeration Parts

Solicitation # 2026-RFB-0109

The Sacramento County Facilities Division is soliciting competitive bids under solicitation 2026-RFB-0109 for the procurement of new, unused HVAC and refrigeration parts and related materials. These items, which include HVAC equipment, compressors, coils, valves, refrigerants, motors, and filters, will be purchased on an as-needed basis for installation in County facilities. Pricing must be submitted as percentage discounts from catalog models across eight specified product categories. This is a cooperative purchasing agreement through the Sacramento County Procurement Alliance, allowing other governmental, educational, and non-profit entities to utilize the resulting contract. The contract will be awarded to the lowest responsive and responsible bidder, with delivery timelines serving as a secondary consideration. Bids must be submitted electronically via the SacCountyE bids portal by November 18, 2026. Selected contractors must ensure all goods meet manufacturer specifications and comply with federal, state, and local regulations. Payment is processed through a Virtual Card Program in partnership with U.S. Bank. The County offers price preferences for State Certified Micro-Businesses in the Sacramento Regional Market Area and Local Business Enterprises within Sacramento County. All deliveries are F.O.B. Destination freight prepaid and added, and the County reserves the right to reject any products that are defective or incompatible with its systems.

DGS: CAPSD - Procurement

POSTED

DEADLINE

GC Visitor Center HVAC (Supply Only) (CPN)The Bureau of Reclamation, under the Department of the Interior, has issued a forecast for the GC Visitor Center HVAC project. This contract is specifically for the supply of HVAC equipment for the Columbia-Pacific Northwest region. The procurement is categorized under NAICS code 423730, which pertains to hardware stores. The opportunity is listed with a posted date of October 30, 2026. Kelli Jasperson serves as both the primary point of contact and the Small Business Specialist for this requirement. Further details regarding the acquisition can be accessed through the Acquisition Gateway.

Bureau of Reclamation

POSTED

DEADLINE

HVAC Filters for the Hospital and related items

Solicitation # 2140187

The State University of New York Stony Brook University Hospital is soliciting bids under IFB# 26/27-001 for the procurement of HVAC filters and related items, specifically requesting products manufactured by Mann and Hummel or an approved equivalent. The contract is scheduled to run from April 12, 2027, to April 11, 2030, and includes two optional one-year renewal terms. Bids must be submitted to Nikki Barrett by December 2, 2026, at 2:30 PM. Deliveries will be made to the hospital receiving department at 101 Nicolls Road, Stony Brook, New York. This procurement is strictly governed by NYS Finance Law Section 139 j and k, meaning any unauthorized contact outside of the designated procurement officers may lead to contract denial or debarment from New York State agency sales. The successful contractor must provide documentation regarding vendor responsibility, NYS Tax Law Section 5-a, and current NYS Workers Compensation and Disability forms. The solicitation establishes specific socioeconomic goals, including a 14 percent MBE goal, a 16 percent WBE goal, and a 6 percent SDVOB goal.

State University of New York (SUNY)

POSTED

DEADLINE

OGDC-SCM-LH-PT-PnP-341576228-2026 PROCUREMENT OF AC UNITS SPARES REQUIRED FOR UCH-1 UCH-2 PLANTS AND UCH RESIDENT

Solicitation # OGDC-SCM-LH-PT-PNP-341576228-2026

Oil & Gas Development Company Limited (OGDCL) has issued solicitation number OGDC-SCM-LH-PT-PNP-341576228-2026 for the procurement of spare parts for air conditioning units. The scope of work specifically covers the supply of AC unit spares required for the UCH-1 and UCH-2 plants, as well as the UCH resident facilities located in Pakistan. The procurement process is being managed by the General Manager of Supply Chain Management at the OGDC Headquarters in Islamabad. Interested parties must submit their electronic bids through the SAP-Ariba Discovery portal by the deadline of November 10, 2026, at 14:30 HRS. Bids are scheduled to be opened 30 minutes following the closing deadline.

Oil & Gas Development Company Limited (OGDCL)

POSTED

DEADLINE

Purchase of Air Filters

Solicitation # 6306

The City of Hartford Procurement Services Unit is soliciting responses for Request for Response 6306 to secure an experienced vendor for the purchase and supply of air filters for various public buildings and educational facilities, including Hartford Public Schools. The successful contractor will be required to maintain a full inventory of the manufacturer's products and provide deliveries based on a 2026 Master Filter List, which specifies unit IDs, locations, sizes, and MERV ratings. Deliveries are expected to occur via approximately four master orders per fiscal year, dispersed to individual sites on an inside FOB Hartford basis. Bidders must provide a lump sum cost for the master list and a percentage discount for items not included in the list. Responses are due by November 19, 2026, at 2:00 p.m., and must be submitted both electronically and in hard copy to Hartford City Hall. The award is not based solely on price; the City provides a preference for City-based SC/MWBE Certified Small Businesses if their bid is within 15 percent of the low bid. Mandatory requirements include a 15 percent minority utilization goal, submission of a Bidders EEO Report, and adherence to comprehensive insurance standards, including Commercial General Liability and Workers Compensation. Additionally, contracts exceeding 50,000 dollars require performance and payment bonds for 100 percent of the award value. Payment is issued within 30 days of receiving an acceptable invoice, though subsequent payments may be contingent upon the appropriation of funds.

Procurement Services Unit Department of City of Hartford

POSTED

DEADLINE

FURNISHING AND DELIVERY OF VARIOUS HVAC SUPPLIES ON AN AS NEEDED BASIS

Solicitation # B-26-294-1

The Department of Infrastructure Management for Middlesex County, New Jersey, is soliciting bids for the furnishing and delivery of various HVAC supplies on an as-needed basis. This solicitation, identified as B-26-294-1, seeks vendors to provide materials and labor from specific brand catalogs, including Trane, Fujitsu General America, Bell & Gossett, Ridge Tool Company, Nu-Calgon, Klein Tools, Modine, and Johnson Controls. The award will be made on a per-line-item basis, and the county may award multiple contracts. The primary evaluation factor is the highest total discount percentage offered from the bid sheet. To be eligible, awarded vendors must be official distributors for the catalogs they offer, with authorized Trane distributorship considered an advantage. Bids must be submitted electronically via the OpenGov portal by November 13, 2026, at 10:00 AM. Required documentation includes a Price Certification Signature form, a non-collusion affidavit, ADA compliance forms, and certifications regarding non-involvement in prohibited activities in Russia or Belarus. All deliveries must be F.O.B. destination with transportation charges prepaid by the contractor. Items are guaranteed for at least one year following acceptance. Payment is processed according to NJSA 40A:11-19.l, typically within sixty calendar days of a properly executed invoice or receipt of goods. The contract is subject to annual fund appropriation and requires compliance with the Davis-Bacon Act, the Americans with Disabilities Act, and the Middlesex County Qualified Business Enterprise Set-Aside Program.

Department of Infrastructure Management

POSTED

DEADLINE

(50) HEAT PUMP FAN COIL UNITS Questions Received by the close of business on October 22, 2026

Solicitation # 50018-270008

Grambling State University is soliciting bids under IFB 50018-270008 for the purchase and delivery of fifty new, unused Heat Pump Fan Coil Units for use in residential hall buildings. This procurement is strictly for the equipment only, specifically excluding installation, removal of existing units, and related labor. Bidders must provide equipment that is First Company or an approved equal, submitting all bids on a net basis F.O.B. Grambling State University Destination. The university reserves the right to award the contract on an individual item, combination of items, or total package basis. Submissions must be sent electronically to [email hidden] by the deadline, including a signed bid form and a mandatory Certification Statement with an original signature or via DocuSign. Technical literature must be provided for any items that are not the exact specifications requested. For bids exceeding 25,000 dollars, a bid bond of 5 percent is required, and projects over 50,000 dollars require performance and payment bonds at 50 percent of the construction price. The contractor must comply with OSHA, EPA, and LDEQ regulations and maintain a written safety program. Payment will be issued within 30 days of receiving an approved itemized monthly invoice.

Grambling State University

POSTED

DEADLINE

2026032-RFP1415 County HVAC Equipment and Parts Supplier

Solicitation # 2026032-RFP1415

Columbia County, Georgia, through its Board of Commissioners, is soliciting sealed proposals from qualified local vendors for solicitation number 2026032-RFP1415. The objective is to establish one or more contracts for the supply of HVAC units, parts, and related materials for county facilities. The county is seeking a discount-off-list-price pricing structure to ensure competitive costs, reliable availability of materials, timely service, and high-quality customer support. This SLED opportunity falls under NAICS code 423730 and is managed by the Procurement Department. Interested vendors must submit their proposals via the Bonfire hub. While the posted response deadline is listed as November 11, 2026, the formal request for proposals specifies a submission deadline of November 5, 2026, at 12:00 PM ET. Chris Landers serves as the primary point of contact for this procurement effort.

Columbia County Board of Commissioners

POSTED

DEADLINE

2026032-RFP1415 County HVAC Equipment and Parts Supplier

Solicitation # 2026032-RFP1415 County HVAC Equipment and Parts Supplier

Columbia County, Georgia, is soliciting sealed proposals from qualified local vendors to establish one or more contracts for the supply of HVAC units, parts, and related materials. The county aims to secure a reliable supply chain for its facilities through a discount-off-list-price pricing structure, emphasizing competitive costs, timely service, and high-quality customer support. Interested parties must submit their responses by the deadline of November 5, 2026, at 5:00 PM. This solicitation, identified as 2026032-RFP1415, is open to vendors capable of meeting the county's operational needs within the state of Georgia.

Columbia County

POSTED

29 days ago

DEADLINE

in about 7 hours

AI Contract Overview

The California Department of General Services is seeking a subcontractor for the HVAC Equipment and Parts Supply contract. This agreement covers the provision of replacement parts, valves, sensors, pumps, and incidental materials such as gaskets, lubricants, and safety gear specifically for the maintenance of chillers, boilers, and cooling towers. These materials are to be supplied at no additional cost. The solicitation was posted on October 10, 2025, with a response deadline of November 19, 2025. The contract falls under NAICS code 423730 and is managed through the Cal eProcure system.

General Info

Agency

California Department of General Services

NAICS

423730 - Warm Air Heating and Air-Conditioning Equipment and Supplies Merchant Wholesalers

Place of Performance

CA, USA

Set-Aside

NONE

Documents

This scope was carved out of CR-22-152880.

The full solicitation package (7 documents), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

22-152880.FMD.HVACWater Treatment Services

AI Contract Breakdown

Uniform Contract Format

No documents to break down

The breakdown needs solicitation documents. None were found from this contract's source.

Timeline

PhaseClosed

PostedOct 10

subcontract

Response DeadlineNov 19

Deadline has passed

Submission Closed

11/19/2025, 12:00:00 AM UTC

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Organization & Contact Information

AgencyCalifornia Department of General Services

ContactsNo contacts available

OfficeN/A

Organization / AgencyCalifornia Department of General Services

Office AddressN/A

ContactsNo contact information available

Full Description

Supply of replacement parts, valves, sensors, pumps, and incidental materials (lubricants, gaskets, safety gear) for chillers, boilers, and cooling towers at no additional cost.