J034--Elevator Service Contract with a Base year plus (4) Year ordering periods for the G.V. Sonny Montgomery VA Medical Center, Jackson MS 39216

This contract is a Service-Disabled Veteran-Owned Small Business (SDVOSB) set-aside solicitation for elevator service maintenance at the G.V. “Sonny” Montgomery VA Medical Center in Jackson, Mississippi, identified by solicitation number 36C25626Q1111. The scope of work encompasses preventive and predictive maintenance, repairs, testing, and cleaning for 17 elevators, 2 cart lifts, and 3 dumbwaiters, with performance required to meet stringent standards including ASME A17.1 and A17.2 safety codes, Joint Commission requirements, and OSHA regulations. The contract is structured as a base year followed by four option periods, extending performance through September 30, 2031, with all services delivered on-site without on-site staffing, though qualified personnel must be readily available for emergency response. Performance metrics include maintaining equipment downtime at or below 0.5% annually and limiting service calls to no more than three per month per elevator, with a requirement for declining or stable call trends. The contractor must use only OEM-specification parts, prohibit grey market components, provide a one-year warranty, and submit monthly performance reviews and annual reports detailing all work performed. The solicitation requires proposals to be submitted electronically via email by the stated deadline, with attachments limited to Microsoft Office or Adobe PDF formats and a 5 MB size cap. Offerors must certify their SDVOSB status through VAAR 852.219-73 and 852.219-75, comply with subcontracting limitations (no more than 50% of the contract value to non-SDVOSB subcontractors), and adhere to extensive security, data protection, and records management requirements, including compliance with VA training and prohibition on handling sensitive VA data. The evaluation will be based on a best-value trade-off approach, prioritizing Technical Acceptability and Past Performance over price, and will consider technician qualifications, preventive maintenance methodology, emergency response capabilities, and previous performance on similar contracts. The contract includes modified FAR and VA-specific clauses covering whistleblower protections, DEI discrimination prohibitions, security exclusions, electronic payment requirements, and contractor employee rights, with no advance payments permitted and all payments made only after acceptance. The Contracting Officer holds exclusive authority to modify the contract, and all deliverables are deemed U.S. Government property with unlimited rights. The submission deadline has been extended by modification to allow additional time for response,