Landscaping and Grounds Maintenance Services

The Town of Chapel Hill, North Carolina, is soliciting proposals for landscaping and grounds maintenance services for twelve public housing communities and the Administrative Office building. The scope of work includes trash and litter pick-up, trimming and pruning shrubs and hedges, leaf removal, yard debris clean-up, and weed control. The anticipated contract start date is January 1, 2027, and the award will be based on a price determination process that may include price negotiations. Key performance requirements include the submission of weekly service reports and herbicide application logs, with a mandate that complaints be investigated within two working days and corrected within 48 hours. This contract is subject to HUD Section 3 requirements under 24 CFR Part 75, emphasizing the employment of Section 3 workers and the involvement of Section 3 business concerns. Compliance with the Davis-Bacon Act for contracts exceeding 20,000 dollars is required, alongside adherence to the Energy Conservation Act and various federal, state, and local safety regulations. Proposers must submit their offers in sealed envelopes by December 7, 2026, and must complete twelve mandatory forms, including certifications regarding non-collusion, lobbying, and debarment. The contractor is further required to maintain valid insurance, provide visible business identification on vehicles, and indemnify the Town of Chapel Hill against all loss and liability.