Lodging Agent Services for AMS Off-Base-Lodging

The 726 Air Mobility Squadron at Spangdahlem Air Base requires lodging agent services to ensure the availability of at least 330 standard single rooms per day for personnel. The period of performance is expected to continue through approximately March 31, 2027, with the possibility of extension. The contractor is responsible for providing all management, tools, and personnel to coordinate reservations and assign personnel to lodging providers located ideally within 50km of the base. Key requirements include securing room rates within Department of Defense per diem limits according to Joint Travel Regulation guidelines and ensuring all facilities meet DoD and host-nation fire, safety, and physical security standards. Operational requirements include regular business hours supplemented by 24/7 on-call emergency resolution and the flexibility to adjust lodging availability during unscheduled operations or military exercises. The contractor must comply with NDAA Section 889 supply chain security restrictions and European General Data Protection Regulations. Financial obligations include invoicing via WAWF for management fees and allowable services, excluding German VAT through the use of NATO SOFA tax-relief documentation. The government will not pay for unoccupied rooms or cancellation fees unless specifically authorized under a funded Attrition CLIN with a pre-approved ceiling. Deliverables include monthly occupancy reports, billing reconciliations, and reservation rosters.