Logistics Support for Implementation of Mekong River Commission SVP Webtool

This solicitation, issued as a combined synopsis and request for proposal under FAR Part 12, seeks small business support for logistics coordination of a one-day regional workshop and a two-day training session on the Mekong River Commission’s Shared Vision Planning (SVP) web tool in Vientiane, Laos. The contract is a total small business set-aside under NAICS code 561599, and only firms certified as small businesses are eligible to respond. The work involves end-to-end logistical planning and execution including travel coordination, venue management, vendor oversight, and compliance with U.S. government standards for safety, cybersecurity, and financial accountability. Contractors must fund all expenses upfront and seek reimbursement upon submission of detailed invoices with receipts, subject to a budget cap of $30,640 for workshop-related costs. Performance is expected to be completed within a six-month period following contract award, with the training session scheduled 30 days after the regional workshop. All proposals must be submitted electronically in PDF format to two designated contacts by the July 14, 2026 deadline and are evaluated under three equally weighted factors: technical understanding and approach, past performance in supporting similar government or mission-critical projects, and price reasonableness. The evaluation follows a best value trade-off approach, not low-price technically acceptable. Contractors must comply with extensive cybersecurity and data protection requirements including NIST SP 800-53, DISA STIGs, and DFARS 252.204-7012 for safeguarding covered defense information. Additional obligations include disclosure of any use of artificial intelligence during performance, completion of security training within 30 days, adherence to foreign country performance regulations, and clear identification as non-government personnel. All submissions must be labeled “Source Selection Sensitive,” include a SAM UEI and CAGE code, and certify small business status. The contract is firm-fixed price, with no options or indefinite delivery vehicles indicated, and performance will occur exclusively at the contractor’s site and in Laos, with no work to be conducted at U.S. government facilities.