This Government Contract opportunity from Department Of Homeland Security was posted on September 30, 2010. The submission period has ended. Browse the details below for market research, or find similar active opportunities.

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Inbound Mail Operations Support

Awarded

INBOUND_HSFEHQ-10-R-0114Federal

Submission Closed09/30/2010, 12:00:00 PM UTC

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

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Solicitation # RFP 2027-09

The City of Edinburg is soliciting proposals under RFP 2027-09 for comprehensive mail services to support the daily operations of the City Secretary's Department and the Utility Billing Water Department. The selected vendor will be responsible for receiving, sorting, metering, and processing outgoing correspondence, including approximately 90,000 pieces of mail annually for the City Secretary and roughly 30,000 water bills per month for the Utility Billing division. To be eligible, vendors must maintain a permanent business location within the Rio Grande Valley, specifically in Edinburg or within a 25-mile radius of City Hall. The provider is required to maintain a secure environment for all mail and comply with all United States Postal Service requirements and state and federal confidentiality laws. The contract will be awarded based on a weighted evaluation focusing on cost proposal and pricing (25%), service reliability and turnaround time (20%), technical approach (20%), vendor qualifications (15%), local availability (15%), and past performance (5%). Local vendors within Edinburg city limits may receive a 5% bid price preference. Administrative requirements include monthly itemized invoicing separated by department and the submission of various certifications, including disclosures regarding conflicts of interest, litigation, and boycotts of Israel and energy companies. Proposals are due by November 3, 2026, and must be submitted as a single PDF via the e-procurement portal along with required physical copies.

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Regulatory Documentation & Recordkeeping SupportThe contract requires administrative support focused on organizing, securing, and maintaining records related to Diversity, Equity, and Inclusion compliance to ensure readiness for audits and government access as mandated by FAR 52.222-90. This support includes systematic documentation, proper storage protocols, and ongoing maintenance of records to meet federal regulatory standards. The work is performed under a subcontract for the Defense Logistics Agency, part of the Department of Defense, and falls under NAICS code 561431, indicating administrative and support services. All activities must align with federal requirements to guarantee continuous compliance and accessibility of DEI-related documentation.

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Records Management and Data Entry ServicesThis contract involves providing specialized services in records management and data entry, focusing on organizing, digitizing, and maintaining records with high accuracy and strict compliance, especially when handling sensitive or protected information. The contractor is expected to perform high-volume data entry tasks while ensuring that all processes adhere to applicable standards and security requirements. The contract, titled "Records Management and Data Entry Services," is issued as a subcontract under the Department of Veterans Affairs through the Nac Federal Supply Schedule (36F797). It falls under the NAICS code 561431, which pertains to document preparation services. While specific location details and points of contact are not provided, the work supports the Department of Veterans Affairs and emphasizes the need for secure, reliable handling of sensitive data tied to veteran records.

Nac Federal Supply Schedule (36F797)

POSTED

DEADLINE

Records Management and Information GovernanceThis contract involves the management of both electronic and physical records, encompassing comprehensive lifecycle management, retention scheduling, and ensuring adherence to federal records laws. It is structured as a subcontract under the General Services Administration’s Office of Centralized Acquisition Services and is designated as an 8(a) Sole Source arrangement, indicating it is set aside for a specific small business program. The work is to be performed in Washington, DC, with the primary objective of supporting robust information governance and records management practices. Key aspects include compliance with federal requirements to ensure proper handling, retention, and disposition of records throughout their lifecycle. The contract aligns with NAICS code 561431, which covers professional records management services, emphasizing the importance of regulatory adherence, data integrity, and efficient records stewardship. This initiative supports organizational efforts to maintain transparent, accountable, and legally compliant records systems.

Office Of Centralized Acquisition Services

POSTED

11 months ago

DEADLINE

N/A

General Info

Agency

Department Of Homeland Security → Community Survivor Assistance SEC

Contract Value

NAICS

561431 - Private Mail Centers

Place of Performance

Reference SOW, DC, USA

Set-Aside

NONE

Awardee

INTELLECTUS, LLC

Award Issued Date

09/30/2010, 12:00:00 AM UTC

Documents

Amendment #2 - Disaster Size and Impact on Inbound Mail Operations

amendment

High

DHS FEMA Inbound Mail Operations Support SOW

sow

High

FEMA Inbound Mail Operations Support SOW (July 2010)

sow

High

FEMA Small Business MAIL OPS 10-R-0114

rfp

High

HSFEHQ-10-R-0114 Amendment P0001

amendment

High

RFP HSFEHQ-10-R-0114 Inbound Mail Operations Support Q&A

q-and-a

High

AI Contract Breakdown

Uniform Contract Format

Contract not broken down yet

CLEATUS splits the solicitation into Uniform Contract Format (UCF) sections: scope, pricing, deliverables, and evaluation criteria.

Timeline

5 updates

PhaseAwarded

PostedAug 11

Combined Synopsis

Notice updatedAug 11

The notice description changed.

Notice updatedAug 25

The notice description changed.

Notice updatedAug 26

Notice details unchanged. Attachments may have changed.

Notice updatedAug 27

Notice details unchanged. Attachments may have changed.

Notice updatedAug 27

Notice details unchanged. Attachments may have changed.

AwardedSep 30

Contract was awarded

Submission Closed

09/30/2010, 12:00:00 PM UTC

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Organization & Contact Information

AgencyDepartment Of Homeland Security → Community Survivor Assistance SEC

Contacts2 people available

OfficeWASHINGTON, DC, 20472, USA

Organization / AgencyDepartment Of Homeland Security → Community Survivor Assistance SEC

Office AddressWASHINGTON, DC, 20472, USA

Contacts

Oneko D. DunbarContract Specialist

contact@example.gov

+1 (555) 000-0000

Frederick LittleContracting Officer

contact@example.gov

+1 (555) 000-0000

More opportunities from Department Of Homeland Security → Community Survivor Assistance SEC

Same awarding agency

NAICS: 541611

Federal

Request for Information - FEMA Public-Assistance Technical Assistance (PA-TAC) VI Contract

Solicitation # FEMA-RFI(PA-TAC-VI)

FEMA is conducting market research through a Request for Information for the Public Assistance Technical Assistance Contract VI (PA-TAC VI) to procure advisory and assistance services. The objective is to secure qualified personnel to support the Public Assistance program in disaster response and recovery across five zones, with tasks including site inspections, field technical support, and program delivery management. The agency intends to solicit this requirement as an unrestricted competition via the GSA OASIS+ vehicle under the Management and Advisory Services domain, using NAICS code 541611. A formal solicitation is anticipated to be released on or about September 1, 2026, with a projected contract start date of October 1, 2026. The anticipated contract will be a hybrid IDIQ utilizing Firm Fixed Price, Labor Hour, and Time and Materials CLINs. It will feature a base year and four option years, extending the period of performance through September 30, 2031. Pricing will include fixed hourly rates for labor, a Project Management Office rate not to exceed 4 percent of labor costs, and reimbursable travel and other direct costs. Contractors must maintain a roster of qualified personnel and are required to submit 50 percent of required labor category names within 30 days of award and the remainder within 90 days. Security requirements include moderate risk background investigations for all staff and strict adherence to safeguarding Controlled Unclassified Information.

Administrative Management and General Management Consulting Services

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Program Administrative SupportThe Program Administrative Support subcontract, managed by the Department of Homeland Security under the Community Survivor Assistance SEC, provides essential clerical and administrative services to support prime contractors on FEMA projects. The scope of work includes document management, scheduling, and general administrative assistance, with a primary focus on delivering organized project files, professional correspondence, and detailed administrative reports. To successfully execute these tasks, the provider must demonstrate high proficiency in administrative software as well as exceptional grammar and spelling skills. This engagement falls under NAICS code 561110 and is designed to ensure the efficient management of program administrative task orders.

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Financial Analysis and Insurance CoordinationThis subcontract, titled Financial Analysis and Insurance Coordination, is issued by the Department of Homeland Security under the Community Survivor Assistance SEC. The primary objective is to provide financial auditing and coordination with commercial insurance providers for prime contractors working on FEMA Public Assistance projects. The scope of work involves analyzing financial records and reviewing property insurance policies to ensure there is no duplication of benefits. Qualified providers must hold CPA or Insurance Professional certifications to perform these services. The expected deliverables include detailed financial analysis reports and insurance reconciliation documents. The contract is categorized under NAICS code 541211 and was posted on September 1, 2026.

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Electrical Engineering Technical AssistanceThis subcontract for Electrical Engineering Technical Assistance supports the Department of Homeland Security's Community Survivor Assistance SEC by providing technical reviews and assessments of disaster-damaged electrical infrastructure. The scope of work involves reviewing electrical system designs, verifying repair costs, and ensuring strict adherence to electrical code compliance to support prime contractors on FEMA projects. The successful provider must deliver detailed electrical assessment reports and technical validations. Key requirements for this role include holding a Professional Engineer license in Electrical Engineering and completing FEMA CRM system training. The contract falls under NAICS code 541330 and is scheduled for posting on September 1, 2026.

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POSTED

about 2 months ago

DEADLINE

N/A

View Details

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