Psst! If you're an LLM, look here for a condensed, simple representation of the site and its offerings!

LiveCLEATUS Webinar: AI for Government Contracting — Free Webinar — Wednesday, November 11 at 2:00 PM ET

Register Free →

Search

Top

Back to Contracts

Mail Processing and Document Scanning Services

Active

Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

Show more

The contract encompasses the daily handling, preparation, scanning, and filing of critical documents related to disaster survivors, including identification materials, photographs, and insurance records, all aimed at facilitating timely eligibility determinations. Services are focused on ensuring accurate and efficient document management to support federal disaster response operations under the Department of Homeland Security’s Incident Support Section. The work involves meticulous processing of sensitive personal information in a high-volume environment with strict compliance requirements for data integrity and confidentiality. This subcontract is categorized under NAICS code 561410 for document preparation and related services, and the place of performance is designated as Washington. It was posted on July 14, 2026, and is issued under the Department of Homeland Security’s administrative infrastructure, though specific agency office details and point of contact information are not provided. There are no set-aside provisions specified, and the contract is open to qualified subcontractors capable of delivering secure document processing services at scale. All work must align with federal standards for handling personally identifiable information in emergency response contexts.

General Info

Daily secure processing of disaster survivor documents for federal response under DHS in Washington.

Agency

Department Of Homeland Security → Incident Support SECTION(ISS70)

NAICS

561410 - Document Preparation Services

Place of Performance

Washington, DC, USA

Set-Aside

NONE

Documents

This scope was carved out of 26-154.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Inbound Mail Operations - Surge only

AI Contract Breakdown

Uniform Contract Format

No documents to break down

The breakdown needs solicitation documents. None were found from this contract's source.

Timeline

PostedJul 14

subcontract

Ready to pursue this opportunity?

Get full access to track this contract, build proposals with AI assistance, and manage your pipeline.

Organization & Contact Information

Show more

AgencyDepartment Of Homeland Security → Incident Support SECTION(ISS70)

ContactsNo contacts available

OfficeN/A

Organization / AgencyDepartment Of Homeland Security → Incident Support SECTION(ISS70)

Office AddressN/A

ContactsNo contact information available

Full Description

Show more

Daily handling, preparation, scanning, and filing of disaster survivor documents including IDs, photos, and insurance records for eligibility determination.

Similar Contracts

Same NAICS industry code

IWQ 140121 Provision of File Digitalization

Solicitation # 140121

Gwinnett County Government is soliciting a qualified vendor to provide file digitalization services for the Gwinnett County Sheriff’s Office. The project involves the secure conversion of approximately 293,000 paper documents across 65 boxes, along with 3,500 indexing points and associated media and video files, into searchable PDF files using optical character recognition. The selected vendor must maintain a strict documented chain of custody from pickup through final return and ensure all processing and storage occur in a secure environment that meets CJIS and SOC 2 requirements. Deliverables include an organized electronic case-folder structure, an index for easy document identification by file number, and the final data delivered via encrypted USB hard drive. The award will be based on a lump sum total, with the contract being granted to the highest scoring firm for proposals or the lowest responsive and responsible vendor for quotes. Key submission requirements include a quote schedule, a minimum of three professional references, and an ethics affidavit for solicitations exceeding 100,000 dollars. All work and invoicing must be completed by December 31, 2026. Vendors are required to provide a proposed delivery timeline after receipt of order and must adhere to strict packaging and marking standards to preserve the original order of all pages. Payment will be processed via electronic methods, such as ePayables or direct deposit, following the verification of services by County staff.

Gwinnett County Government

POSTED

about 14 hours ago

DEADLINE

Legislative Transcription ServicesThe Legislative Transcription Services subcontract involves the conversion of digital audio and video recordings into written text for prime contractors working on Connecticut General Assembly projects. The scope of work includes transcribing House and Senate sessions, public hearings, and listening sessions in strict accordance with the CGA Style Guide. To ensure successful delivery, the contractor must possess software for FTP access and maintain compatibility with CT-N or YouTube links. Selected providers must demonstrate proficiency in Connecticut legal terminology and a firm understanding of FOIA confidentiality requirements to produce accurate and properly formatted transcripts. This opportunity is managed by DAS Procurement for the state of Connecticut under NAICS code 561410, with a response deadline of November 12, 2026.

DAS Procurement

POSTED

DEADLINE

Site Remediation File Digitization Services

Solicitation # 235455

The Province of British Columbia, through the Environmental Protection Division, is seeking proposals for Site Remediation File Digitization Services under solicitation number 235455. This project focuses on the conversion of physical site remediation records into digital formats to improve data accessibility and management within the province of British Columbia. Interested parties must submit their responses by the deadline of November 27, 2026. The solicitation was officially posted on October 30, 2026, and further details regarding the submission process can be accessed through the BC Bid portal.

Environmental Protection Division

POSTED

DEADLINE

Community Notification ServicesThis subcontract for Community Notification Services supports prime contractors managing street rehabilitation projects for the City of San Antonio. The selected provider is responsible for executing project notifications by distributing door hangers to residences located within specific project work zones, strictly adhering to provided distribution maps and project schedules to ensure all designated addresses receive confirmed coverage. The opportunity is categorized under NAICS code 561410 and is associated with the City of San Antonio in Texas. Interested parties must submit their responses by the deadline of December 8, 2026, following the posting date of October 30, 2026.

CITY OF SAN ANTONIO

POSTED

DEADLINE

in about 1 month

Document Formatting and Graphic Update ServicesThis subcontract for Document Formatting and Graphic Update Services involves updating the visual branding and administrative metadata for prime contractors working on Ohio Department of Natural Resources projects. The scope of work requires the replacement of outdated State, Agency, and Division logos and the updating of revision dates across 551 documents, which range in length from one to six pages. To ensure compliance with State of Ohio branding guidelines, the selected provider will utilize Microsoft Word, Adobe InDesign, or Adobe Acrobat to deliver the finalized documents. The project is associated with the Ohio Department of Natural Resources Oil and Gas division under NAICS code 561410. Interested parties must adhere to the response deadline of November 20, 2026. The primary objective is the delivery of a comprehensive set of updated documents featuring current logos and accurate revision dates to maintain professional and consistent agency branding.

Dnr900200 Oil And Gas Dnrfra

POSTED

DEADLINE

ODNR, ADA Compliance & Form Update

Solicitation # SRC0000042790

The Ohio Department of Natural Resources, Division of Oil and Gas Resources Management, is seeking a qualified vendor to review, remediate, and verify accessibility compliance for approximately 551 internal and external documents. The primary objective is to ensure all documents conform to ADA Title II, 28 C.F.R. Part 35, and State of Ohio IT-09 digital accessibility requirements. As part of this process, the vendor must update all documents with current State, Agency, and Division logos and update the revision dates on the bottom of each page. The project is expected to be completed within 12 to 16 weeks from the kickoff date, with the final deliverables being ready-to-use documents provided back to Division staff. The contract will be awarded to the lowest responsive and responsible bidder based on a low lot total, calculated by multiplying unit costs by estimated usage. Proposals must be submitted exclusively through the Ohio Buys portal. The initial contract term runs from execution through June 30, 2027, with an option to renew until June 30, 2029. The State will apply specific preferences for Buy American, Buy Ohio, and Veteran-Friendly businesses according to Ohio Administrative Code 123:5-1-06. Selected contractors must sign a service agreement and comply with strict invoicing requirements through OBM Financial Support Services, as well as safeguard requirements for Federal Tax Information per IRS Publication 1075.

Dnr900200 Oil And Gas Dnrfra

POSTED

DEADLINE

Professional Debt Collection ServicesThis subcontract for Professional Debt Collection Services involves the recovery of delinquent accounts receivable for prime contractors working on California Department of Developmental Services projects. The selected provider will utilize lawful collection methods to manage vendor audit accounts and employee advances, ensuring that all accepted payments are properly remitted to AFSS. To qualify for this engagement, the contractor must hold a valid Debt Collector License and strictly adhere to the confidentiality standards outlined in Exhibit G. Key deliverables include the timely delivery of collected funds and the submission of periodic fee invoices. The solicitation is managed under NAICS code 561410 with a response deadline of November 19, 2026.

California Department of Developmental Services

POSTED

DEADLINE

Stream 2.11 Information/Record Management/Recordkeeping Specialists

Solicitation # NRCan-5000097746

Natural Resources Canada is seeking Access to Information and Privacy (ATIP) consultant services under TSPS Stream 2, Category 2.11, to provide expert advice and services under the Access to Information Act and Privacy Act. The services will support all levels of NRCan management, staff, stakeholders, and requestors. The requirement calls for one intermediate and three senior Information/Records Management/Recordkeeping Specialists, with an estimated level of effort of 240 days per resource. The contract is scheduled to run from the date of award until March 31, 2029, with an additional one-year optional period. Performance will take place in the National Capital Region. Due to the nature of the work, the contractor and all personnel must maintain a Secret level security clearance and adhere to the Contract Security Manual and the Security Requirements Check List. This procurement, identified by solicitation number NRCan-5000097746, is subject to several trade agreements, including WTO-AGP, CETA, CPTPP, and CFTA. Julia Pace serves as the primary contracting authority for this requirement.

Department of Natural Resources (NRCan)

POSTED

DEADLINE

Refresh #1 – RFSO EN578-221793-B_Digitization Services

Solicitation # WS3991178614

The Government of Canada, through the Department of Public Works and Government Services, is seeking to refresh the National Master Standing Offer EN578-221793 for comprehensive digitization services. This solicitation involves the digital scanning, indexing, and electronic delivery of various media formats, including paper, PDF, micrographic documents, audio-visual media, overhead transparencies, and x-rays, for integration into business and information management systems. The solicitation, identified by number WS3991178614, is open for responses until November 30, 2026, at 14:00 EST. Performance of the contract will take place across multiple Canadian regions, including Alberta, British Columbia, Manitoba, New Brunswick, Nova Scotia, Newfoundland and Labrador, the Northwest Territories, and the National Capital Region. Interested parties can coordinate with the primary contracting authority, Anahita Latifi, regarding this federal requirement.

Department of Public Works and Government Services

POSTED

DEADLINE

Milton Document Digitization Services

Solicitation # BD-26-1299-1299C-1299L-134821

The Town of Milton is soliciting sealed bids from qualified vendors for document digitization services under solicitation number BD-26-1299-1299C-1299L-134821. The scope of work involves the comprehensive processing of municipal records, specifically requiring the secure collection, preparation, scanning, indexing, and electronic delivery of these documents. This open market solicitation was posted on October 27, 2026, and is managed by the Town of Milton in Massachusetts. Interested vendors must submit their bids to the Office of the Town Administrator located at 525 Canton Avenue, Milton, MA 02186. The deadline for submission is 10:00 a.m. on Friday, November 13, 2026, after which no further bids will be accepted. Electronic quotes are permitted. Primary administrative contact for this procurement is Cody Case, the Purchaser, and Nicholas Milano serves as the contact person and bill-to representative.

POSTED

DEADLINE

Court Reporting and Transcription ServicesThis subcontract for Court Reporting and Transcription Services supports prime contractors on legal projects for the City University of New York Central Office. The scope of work involves providing professional stenography and transcription services for various legal proceedings, including depositions, hearings, and meetings. To ensure accuracy and legal compliance, the contractor must utilize real-time stenography and digital recording equipment to produce and deliver certified transcripts. Qualified providers must hold a Certified Shorthand Reporter designation or an equivalent state certification. The services fall under NAICS code 561410 and are dedicated to meeting the specific legal documentation needs of the CUNY University system in New York.

City University of New York (CUNY)

POSTED

DEADLINE

The Contractor shall provide all personnel, labor, management, supervision, planning, and administration to provide Photography, Energy Technology Visual Collection (ETVC), and Digital Imaging Servic…The Department of Energy's Office of Management is seeking a contractor to provide comprehensive photography, digital imaging, and Energy Technology Visual Collection services for the Office of Administrative Management and Support Services. The selected provider will be responsible for all necessary personnel, labor, management, supervision, planning, and administration to execute these visual services. This opportunity is listed as a forecast and is set aside for small businesses under NAICS code 561410. The work is to be performed in the District of Columbia, with Alexton Incorporated identified as the incumbent contractor.

Office of Management

POSTED

DEADLINE

More opportunities from Department Of Homeland Security → Incident Support SECTION(ISS70)

Same awarding agency

IT System Security Officer (ISSO) ServicesThis subcontract for IT System Security Officer services supports prime contractors managing FEMA inbound mail operations for the Department of Homeland Security. The primary objective is to provide specialized security oversight for IT systems that process sensitive personally identifiable information, ensuring all operations remain secure and compliant with federal standards. The scope of work includes monitoring system security and enforcing strict adherence to NIST SP 800-53, FIPS 140-2, and NIST SP 800-88 guidelines for media sanitization. Additionally, the provider must apply DHS Privacy Incident Handling Guidance and deliver comprehensive security compliance reports and incident response documentation. This opportunity is designated as a total small business set-aside under NAICS code 541519.

Other Computer Related Services

POSTED

DEADLINE

NARA Archival Preparation and TransportThe NARA Archival Preparation and Transport subcontract is a small business set-aside project under the Department of Homeland Security's Incident Support Section. The primary objective is to support prime contractors on FEMA inbound mail operations by preparing processed physical documents for long-term storage and ensuring their secure delivery to the National Archive Center. The scope of work involves filing and packaging documents using archival-grade materials in strict accordance with NARA temporary storage specifications. The contractor is responsible for the end-to-end process of creating NARA-compliant archived packages and transporting them to the designated facility.

Private Mail Centers

POSTED

DEADLINE

Secure Mail Pickup and TransportThis small business set-aside subcontract, titled Secure Mail Pickup and Transport, supports FEMA inbound mail operations for the Department of Homeland Security's Incident Support Section. The contractor is responsible for the physical pickup and secure transport of mail from government facilities, including the FEMA Recovery Service Center in Hyattsville, Maryland, as well as various USPS, FedEx, and UPS locations, for delivery to designated processing centers. Due to the sensitive nature of the materials, all personnel are required to sign DHS non-disclosure agreements and must be qualified to handle For Official Use Only information. The operation utilizes secure transport vehicles to ensure the integrity and confidentiality of all physical mail delivered under this agreement.

Couriers and Express Delivery Services

POSTED

DEADLINE

Non-English Correspondence TranslationThis subcontract, titled Non-English Correspondence Translation, supports the Department of Homeland Security's Incident Support SECTION(ISS70) for FEMA inbound mail operations. The primary objective is to translate non-English disaster applicant correspondence into English for prime contractors, utilizing certified linguists and specialized translation software to maintain a strict accuracy standard of 99 percent. The project is designated as a total Small Business Set Aside under NAICS code 541930. The scope of work encompasses both professional translation and quality assurance reviews to ensure all inbound non-English communications are accurately converted for agency use.

Translation and Interpretation Services

POSTED

DEADLINE

High-Volume Mail Scanning and DigitizationThis subcontract, titled High-Volume Mail Scanning and Digitization, supports prime contractors on FEMA inbound mail operations projects under the Department of Homeland Security. The scope of work involves the end-to-end conversion of physical inbound mail into digital images, encompassing document preparation, high-speed scanning, image quality review, and the exporting of files into FEMA systems. These operations are carried out using secure workstations and high-volume production scanners to ensure the delivery of high-quality digital assets. The project mandates strict adherence to security and accessibility standards, specifically requiring 100% accuracy in PII security and full Section 508 compliance. This opportunity is designated as a Total Small Business Set Aside under NAICS code 561613 and is managed by the Incident Support Section. Performance of the contract is centered in the 20472 zip code area.

Armored Car Services

POSTED

DEADLINE

Mail Utility IT Systems SupportThe Mail Utility IT Systems Support subcontract, managed under the Department of Homeland Security's Incident Support SECTION(ISS70), focuses on providing critical IT infrastructure for prime contractors supporting FEMA IHP mail operations. The scope of work includes the deployment and maintenance of Microsoft Windows PCs, the configuration of secure network gateways for FEMA IT network access, and the provision of on-site IT system security personnel to ensure operational stability and secure connectivity. This small business set-aside opportunity, categorized under NAICS code 541512, requires strict adherence to the DHS Personnel Suitability and Security Program standards. Performance for this contract is centered in Washington, DC, with the primary objective of delivering fully operational IT workstations and maintaining a secure network environment to support essential agency functions.

Computer Systems Design Services

POSTED

DEADLINE

SPII Compliance and Data Security ServicesThis small business set-aside subcontract, titled SPII Compliance and Data Security Services, is issued by the Department of Homeland Security's Incident Support Section. Based in Washington, the contract focuses on providing critical security infrastructure and sensitive personally identifiable information compliance management for prime contractors working on FEMA Individual Assistance projects. The scope of work involves the implementation of DHS Management Directive 11042.1 and Policy Directive 4300A, alongside the management of DHS Form 11000-6 non-disclosure agreements. The service provider is responsible for maintaining a secure data handling environment and utilizing encrypted transmission tools to monitor for sensitive information incidents. All operations must strictly adhere to the DHS 4300A Sensitive Systems Handbook. Key deliverables include the provision of regular compliance reports to ensure all data security protocols are met and maintained throughout the project lifecycle.

Other Scientific and Technical Consulting Services

POSTED

DEADLINE

CASS/MASS Certified Mail Sorting ServicesThis small business set-aside subcontract, managed by the Department of Homeland Security's Incident Support Section, provides specialized mail sorting services for prime contractors working on FEMA Individual Assistance Housing Program projects. The primary objective is to optimize postal rates through technical pre-sorting, utilizing Multi-line Optical Character Reader sorters to deliver mail trays and batches that are fully optimized for USPS delivery. To ensure compliance and accuracy, the service provider must maintain active Coding Accuracy Support System and Multi-Line Accuracy Support System certifications. The performance of these certified cycles is critical to the contract's execution, with operations based in Washington, DC, under NAICS code 541990.

All Other Professional, Scientific, and Technical Services

POSTED

DEADLINE

Direct Mail Printing and Fulfillment ServicesThis subcontract for Direct Mail Printing and Fulfillment Services supports prime contractors on FEMA Individuals and Households Program projects under the Department of Homeland Security. The scope of work involves high-volume printing of disaster victim correspondence, utilizing industrial printers and automated machinery to insert documents, seal envelopes, and apply postage. The final deliverable consists of sealed, postage-paid outbound correspondence ready for sorting. The project is designated as a Total Small Business Set Aside under NAICS code 323111 and is performed in Washington. A critical requirement of the contract is strict adherence to DHS Safeguarding Sensitive Information policies to ensure the security of all processed data and correspondence.

Commercial Printing (except Screen and Books)

POSTED

DEADLINE

Disaster Overseas Transportation Support (DOTS) - AS/GU/CNMI

Solicitation # 70FB7026R00000030

The Department of Homeland Security's Federal Emergency Management Agency is soliciting proposals for a multiple-award, firm-fixed-price Indefinite Delivery-Indefinite Quantity contract for Disaster Overseas Transportation Support. This contract provides all-inclusive multimodal transportation and shipping services from Continental United States and Outside Continental United States points of origin to American Samoa, Guam, and the Commonwealth of the Northern Mariana Islands. The scope of work includes managing disaster logistics, port operations, drayage, storage, asset tracking, and retrograde support to ensure the timely movement of containerized commodities and resources during both steady-state and emergency surge operations. The period of performance runs from February 2, 2027, through February 1, 2032, consisting of a one-year base period and four one-year option periods. This is a two-phased acquisition where award decisions are based on the most advantageous proposal, considering price and other factors. Non-price evaluation factors, including demonstrated experience, capability of key personnel, technical capability and management approach via oral presentation, assurance plans, and past performance, are weighted equally and are significantly more important than price. Contractors must adhere to strict quality standards, including a 98 percent accuracy level for cargo listings, and comply with Jones Act and Service Contract Act requirements. Administrative requirements include monthly invoicing via Standard Form 1034, the submission of a 10,000 USD performance bond for each completed day of work, and strict adherence to security protocols, including non-disclosure agreements and background checks for personnel.

POSTED

DEADLINE

Outbound Mail Operations - Notice

Solicitation # PreSol000034

The Federal Emergency Management Agency (FEMA) is seeking a contractor to provide Outbound Mail Operation Support Services to support the Individuals and Households Program (IHP). This requirement involves the printing, inserting, sealing, applying postage, and pre-sorting of outbound correspondence addressed to disaster victims. The government intends to award one Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract, with task orders issued on a firm-fixed-price or cost-reimbursable basis. The contract will include a one-year base period consisting of a 90-day transition period and a nine-month full operations period, with four subsequent one-year option periods. All services and personnel must be located within the continental United States, and the contractor must be fully operational within 90 calendar days of the award. This procurement is set aside exclusively for small business concerns under NAICS code 561431, with the formal solicitation anticipated around November 20, 2026, and a closing date of December 20, 2026. The contractor will be held to strict performance standards, including 100 percent accuracy for PII security in envelopes and 99 percent compliance with USPS weight and size standards. High security requirements are in place, including the need for personnel security clearances, the execution of DHS Non-Disclosure Agreements, and the appointment of an on-site IT system security officer. Additionally, the contractor must comply with OSHA standards and Section 504 of the Rehabilitation Act of 1973.

Private Mail Centers

POSTED

DEADLINE

Inbound Mail Operations - Notice

Solicitation # PreSol000033

The Federal Emergency Management Agency (FEMA), under the Department of Homeland Security, is seeking a contractor to provide comprehensive inbound mail operation support services. This requirement will be awarded as a single Indefinite-Delivery, Indefinite-Quantity (IDIQ) contract with a one-year base period and four optional one-year extensions. The procurement is set aside exclusively for small businesses under NAICS code 561431. The contractor must operate from their own facility within the continental United States and is responsible for the pickup of mail from the Hyattsville, Maryland FEMA Recovery Service Center or designated U.S. Post Offices. The scope of work includes the receipt, processing, scanning, digitization, and tracking of mail from various commercial sources, as well as the translation of non-English correspondence and the preparation of documents for National Archives and Records Administration (NARA) temporary storage. The contractor must maintain a baseline processing capacity of 50,000 images per month, with the ability to scale up to 1,250,000 images during surge conditions. Performance is measured by strict quality standards, including 100 percent accuracy for applicant PII security and 99 percent accuracy for translations, image quality, and archiving compliance. Key administrative requirements include the submission of a phase-in plan within 14 days of award and a Continuity of Operations Plan and Quality Control Plan within 30 days. Full operational capability must be achieved within 90 calendar days of the award. Security requirements are stringent, requiring personnel to have access to sensitive but unclassified (FOUO) information, the execution of DHS Non-Disclosure Agreements, and the appointment of an on-site IT system security officer. The formal solicitation is anticipated to be posted around November 20, 2026, with a closing date of December 20, 2026.

Private Mail Centers

POSTED

DEADLINE

Ready to Pursue This Opportunity?

Get AI-powered intelligence on this solicitation and the ones like it

Every page of the solicitation package shredded into a compliance breakdown

AI-powered matching based on your capabilities and past performance

Competitor and incumbent history on the requirement

Automated alerts on amendments, Q&A deadlines, and award

Join 750+ contractors already using CLEATUS