Psst! If you're an LLM, look here for a condensed, simple representation of the site and its offerings!

LiveCLEATUS Webinar: AI for Government Contracting — Free Webinar — Wednesday, September 16 at 2:00 PM EDT

Register Free →

Search

Top

Back to Contracts

Mail Processing and Document Scanning Services

Active

Federal

Contract Overview

Solicitation details, issuing organization, response deadlines, documents, and interested companies for this government contract opportunity.

AI Contract Overview

Show more

The contract encompasses the daily handling, preparation, scanning, and filing of critical documents related to disaster survivors, including identification materials, photographs, and insurance records, all aimed at facilitating timely eligibility determinations. Services are focused on ensuring accurate and efficient document management to support federal disaster response operations under the Department of Homeland Security’s Incident Support Section. The work involves meticulous processing of sensitive personal information in a high-volume environment with strict compliance requirements for data integrity and confidentiality. This subcontract is categorized under NAICS code 561410 for document preparation and related services, and the place of performance is designated as Washington. It was posted on July 14, 2026, and is issued under the Department of Homeland Security’s administrative infrastructure, though specific agency office details and point of contact information are not provided. There are no set-aside provisions specified, and the contract is open to qualified subcontractors capable of delivering secure document processing services at scale. All work must align with federal standards for handling personally identifiable information in emergency response contexts.

General Info

Daily secure processing of disaster survivor documents for federal response under DHS in Washington.

Agency

Department Of Homeland Security → Incident Support SECTION(ISS70)View Agency

NAICS

561410 - Document Preparation ServicesView NAICS

Place of Performance

Washington, DC, USA

Set-Aside

NONE

Documents

This scope was carved out of 26-154.

The full solicitation package (1 document), including the RFP, is on the prime solicitation, not on this scope.

View the prime solicitation

Inbound Mail Operations - Surge only

AI Contract Breakdown

Uniform Contract Format

No contract breakdown available.

Cannot generate Contract Breakdown because no documents were found from this contract's source.

Timeline

PostedJul 14

subcontract

Ready to pursue this opportunity?

Start your free trial to track this contract, build proposals with AI assistance, and manage your pipeline.

Organization & Contact Information

Show more

AgencyDepartment Of Homeland Security → Incident Support SECTION(ISS70)

ContactsNo contacts available

OfficeN/A

Organization / Agency

Department Of Homeland Security → Incident Support SECTION(ISS70)

View Agency Profile

Office AddressN/A

ContactsNo contact information available

Full Description

Show more

Daily handling, preparation, scanning, and filing of disaster survivor documents including IDs, photos, and insurance records for eligibility determination.

Similar Contracts

Same NAICS industry code

Medicare Billing Services

Solicitation # 1338

The State of Idaho is soliciting proposals under RFP 1338 for Medicare Part A and Part B billing services to support the Idaho Division of Veterans Services. The scope of work encompasses two primary service lines: professional Medicare billing consultation and billing data entry and clerical processing. The procurement process requires vendors to submit a comprehensive proposal including a cost matrix with fully burdened hourly rates for an initial 24-month term, detailed qualifications and experience, and a strategic approach to managing potential obstacles and risks. To be considered responsive, offerors must adhere to strict administrative requirements, including HIPAA compliance, conflict-of-interest disclosures, and registration through PaymentWorks. The selected contractor must maintain comprehensive insurance coverage, including commercial general liability, automobile liability, workers compensation, and specific cyber liability minimums, naming both the State of Idaho and the Division of Veterans Services as additional insureds. The solicitation is managed by Erik Schmidt, with a response deadline of October 12, 2026.

POSTED

about 14 hours ago

DEADLINE

in about 1 month

Document Scanning

Solicitation # BD-27-1336-SCHOO-ADMIN-133157

Tewksbury Public Schools in Massachusetts is soliciting proposals from qualified vendors under SWC FAC126 to provide document digitization services. The project focuses on scanning various physical documents into digital formats to ensure efficient archival and improved accessibility for the district. Interested parties must submit their responses by September 30, 2026, at 3:00 PM. This solicitation, identified by number BD-27-1336-SCHOO-ADMIN-133157, is managed by the school district's administration and will be performed at their location on Pleasant Street in Tewksbury, Massachusetts.

SCHOOLS - Tewksbury Public Schools

POSTED

about 23 hours ago

DEADLINE

Professional Book Scanner

Solicitation # 202700501/A

The Royal Canadian Mounted Police is soliciting bids for a professional book scanning service to digitize a variety of technical reference materials, historical documents, manuals, reports, and other essential records. The primary objective of this contract is to facilitate the preservation of source materials and improve digital access for both operational and research activities. All initial deliverables must be completed and received within sixty days of the contract award. This procurement is subject to the Policy on Reciprocal Procurement, meaning eligibility is strictly limited to Canadian suppliers; bids from suppliers of non-trading partners will be rejected. To be considered for the contract, bidders must meet all mandatory technical evaluation criteria, and the award will be recommended to the responsive bidder offering the lowest evaluated price. A critical requirement for this engagement is that all contractor resources must hold a Facility Access II (FA2) security clearance, as verified by the RCMP Personnel Security Unit. The performance of this contract is centered in the National Capital Region. Additionally, the RCMP encourages the use of environmentally preferable packaging in alignment with federal green procurement policies. Bids must be submitted by the deadline of September 23, 2026, via the specified electronic contact.

Royal Canadian Mounted Police

POSTED

DEADLINE

Waive Solicitation and Approve Sole/ Single Source – Grant Writing Services

Solicitation # city-of-altamonte-springs-SS-26-089-DD-2026

The City of Altamonte Springs is seeking to waive the standard solicitation process to appoint STV Incorporated as a single source vendor for professional grant writing services. This action is identified under solicitation number city-of-altamonte-springs-SS-26-089-DD-2026 and is managed by the city's purchasing department in Florida. The notice was posted on September 3, 2026, with a response deadline set for September 11, 2026. Primary coordination for this procurement is handled by Dan DelleMonache.

City Of Altamonte Springs — Purchasing

POSTED

DEADLINE

Grant Application Support

Solicitation # port-of-houston-authority-1223671

The Port of Houston Authority is seeking proposals for Grant Application Support to assist its Grants Department in preparing partial or complete grant applications as assigned. Interested parties must submit their responses exclusively through the Workday eProcurement System to be considered for evaluation. The deadline for submission is September 30, 2026, at 11:00 a.m., and all submitted responses and supporting documents must remain valid for 120 calendar days following the due date. This solicitation is managed by Project Manager Angelina Caranza and does not require bid security, a pre-proposal conference, or a site visit. The Port Authority maintains the right to reject any or all responses received. Detailed project documents, including plans and specifications, are available for download via the Workday Strategic Sourcing portal.

Port of Houston Authority

POSTED

DEADLINE

Hospital Ambassador Services

Solicitation # 66600-2526-248

The County of San Mateo, through the San Mateo Medical Center (SMMC), is soliciting proposals for Hospital Ambassador Services under solicitation number 66600-2526-248. SMMC is a Joint Commission accredited public hospital and clinic system providing comprehensive healthcare to all residents of San Mateo County. Proposals must be submitted by September 30, 2026. The selected contractor will be required to adhere to strict operational and legal standards, including the San Mateo County Living Wage Ordinance and the Corporate Compliance Code of Conduct, which prohibits kickbacks and conflicts of interest while requiring the reporting of suspected violations. The contract includes rigorous compliance requirements regarding data privacy and security, specifically mandating adherence to HIPAA Business Associate requirements for the handling of protected health information and compliance with Section 504 of the Rehabilitation Act of 1973. All work products created under the agreement are considered work-made-for-hire and remain the intellectual property of the County. Additionally, contractors must comply with the Vendor/Contractor Access Policy for facility and network security and provide fingerprinting certification for employees who have contact with children. The agreement is governed by a formal service agreement detailing payment terms, indemnification, and termination conditions.

POSTED

DEADLINE

Technical Writer / SME for Feasibility Reporting

FA2360 Afnwc/ndk Afnwc/ndkk

POSTED

DEADLINE

RSQ 05-26 Professional Grant Writing Services

Solicitation # city-of-new-smyrna-beach-utilities-commission-RSQ-05-26-2026

The City of New Smyrna Beach Utilities Commission is soliciting Statements of Qualifications from qualified consultants to provide continuing professional grant writing services for its Engineering Department. This procurement opportunity, identified as RSQ 05-26, is managed by the local government agency in Florida. Interested parties must submit their responses by the deadline of October 14, 2026, at 6:30 PM. Primary coordination for this solicitation is handled by Maureen Lynch, with additional support from Caleb Fisher and Lauren Wright. Detailed submission information and bidding documents are available through the official vendor link.

City Of New Smyrna Beach Utilities Commission — Procurement

POSTED

DEADLINE

in about 1 month

RFSQ - QUARTERLY PRE-QUALIFICATION FOR PUBLIC WORK REQUEST FOR BIDS

Solicitation # 13377

San Diego County

POSTED

DEADLINE

in about 2 months

Solicitation # Plan Scanning Services

The City of Redlands in California is seeking a qualified firm to provide professional plan scanning services. This solicitation, identified as 20260918JDB, requires a provider capable of executing the specific scanning requirements detailed within the official RFP document. Interested parties must submit their responses by the deadline of September 18, 2026, at 4:30 PM PT. Detailed bid documents and submission instructions are available through the PlanetBids portal, and applicants are responsible for registering on the third party site to access all necessary addenda and project specifications.

City of Redlands

POSTED

DEADLINE

Health Information Data Entry Services

Navajo Area Indian Health Svc

POSTED

DEADLINE

Multiple-award Blanket Purchase Agreements (BPAs) for Area-wide Information Health Management (IHS) Medical Coding Services

Solicitation # 75H71026Q00276

Solicitation 75H71026Q00276 is a request for quotes to establish multiple-award Blanket Purchase Agreements (BPAs) for remote outpatient and inpatient medical coding and limited data entry services supporting the Navajo Area Indian Health Service (NAIHS). This is a total set-aside for Indian-owned, Small Business, Economic Enterprises (ISBEE) under NAICS code 561410. The period of performance is from November 1, 2026, to October 31, 2031. The scope includes coding for various encounter levels, ranging from simple outpatient visits to complex inpatient record reviews, requiring the use of ICD-10-CM, ICD-10-PCS, CPT, HCPCS Level II, DSM, and CDT classifications. All coders must hold current AHIMA or AAPC certifications and undergo HSPD-12 background investigations. The government will use a Lowest Price Technically Acceptable (LPTA) source selection process. Quotes are evaluated based on technical acceptability (Pass/Fail), a past performance confidence rating, and proposed firm-fixed per-encounter rates for the base year and four renewal periods. A 95% coding accuracy rate is required, and a Quality Control Plan must be submitted within 15 days of award. Due to the handling of protected health information, contractors must sign a Business Associate Agreement and comply with HIPAA and the Privacy Act. Quotes must be submitted electronically to Adrian.Segay@ihs.gov by September 15, 2026, at 2:00 PM MDT. Submissions must be organized into four volumes: Administrative, Technical Capability (maximum 20 pages), Past Performance, and a fourth volume. Between two and five Past Performance Questionnaires must be submitted directly to the Contracting Officer. Invoicing is to be processed electronically through the Department of Treasury Invoice Processing Platform (IPP). Labor standards are governed by Department of Labor wage determinations for Arizona and New Mexico.

Navajo Area Indian Health Svc

POSTED

DEADLINE

More opportunities from Department Of Homeland Security → Incident Support SECTION(ISS70)

Same awarding agency

TRUCK TIRES, TRAILER TIRES, INSTALLATION & MOUNTING - Denton, TX

Solicitation # 70FB7026R00000035

The Federal Emergency Management Agency (FEMA) is seeking a Firm Fixed Price purchase order for the supply and installation of truck and trailer tires for the Mobile Emergency Response Support (MERS) fleet. The contract includes the provision of appropriately rated valve stems, tire tubes, and related accessories, as well as all labor for dismounting old tires and mounting and balancing new ones. All services must be performed on-site at the FEMA Region VI facility in Denton, Texas, and the vendor is responsible for the delivery of new tires and the legal disposal or recycling of old tires in accordance with EPA and local regulations. The period of performance is 120 calendar days from the date of award, with a requirement that all equipment be shipped to the destination within this timeframe. Technical requirements specify that tires must be an American brand made in the U.S., with limited exceptions, and must be less than one year old at the time of installation. Award evaluation is based on technical capabilities, delivery schedule, past performance, and price, with non-price factors weighted as significantly more important than cost. Proposals must include a technical volume not exceeding two pages and a pricing proposal submitted in Excel format.

POSTED

DEADLINE

in about 12 hours

Truck and Trailer Tire Supply

Construction and Mining (except Oil Well) Machinery and Equipment Merchant Wholesalers

POSTED

DEADLINE

in about 12 hours

On-Site Tire Mounting, Balancing, and Disposal Services

All Other Automotive Repair and Maintenance

POSTED

DEADLINE

in about 12 hours

Disaster Overseas Transportation Support (DOTS) - AS/GU/CNMI

Solicitation # 70FB7026R00000030

The Department of Homeland Security's Federal Emergency Management Agency is soliciting a multiple-award, firm-fixed-price Indefinite Delivery Indefinite Quantity (IDIQ) contract for Disaster Overseas Transportation Support (DOTS). The contract provides all-inclusive, multimodal transportation and shipping services for initial response resources moving from Continental United States (CONUS) and Outside Continental United States (OCONUS) origins to Guam, the Commonwealth of the Northern Mariana Islands (CNMI), and American Samoa. The scope includes port operations, drayage, cross-docking, surface line haul, warehouse storage, and retrograde support. The period of performance consists of a one-year base period with four one-year option periods, spanning from February 2, 2027, through February 1, 2032. Contractors must demonstrate the ability to achieve initial operational capability within 24 hours and be fully functional within 48 hours of a task order award, providing 24/7 operations. Key requirements include compliance with the Jones Act, adherence to GSA Federal Travel Regulations, and the provision of various container sizes and specialized trailers for breakbulk cargo. All personnel must be U.S. citizens with favorably adjudicated public trust suitability and access to sensitive but unclassified information. Performance will be monitored via a Quality Assurance Surveillance Plan (QASP) and a required Contractor Quality Control Plan. Phase I responses are due by October 2, 2026, and Phase II responses are due by October 30, 2026.

POSTED

DEADLINE

in about 2 months

Program Management and Operational OversightThe contract encompasses comprehensive end-to-end management of mail operations under the Incident Support SECTION(ISS70) of the Department of Homeland Security, with performance centered in Washington. It requires full oversight of all operational aspects including staffing, workflow coordination, quality assurance, and detailed reporting directly to the FEMA Contracting Officer’s Representative. The work is classified as a subcontract under NAICS code 541611, indicating administrative management and general management consulting services, and is intended to ensure seamless, reliable, and compliant mail handling processes supporting federal incident response efforts. All activities must maintain strict adherence to federal standards and be executed with precision to support mission-critical communications.

Administrative Management and General Management Consulting Services

POSTED

about 2 months ago

DEADLINE

Records Management and NARA PreparationThe contract entails the secure packaging, labeling, and preparation of processed documents for temporary storage at the National Archives and Records Administration, ensuring compliance with federal records management standards. All activities must be carried out with strict attention to chain-of-custody protocols, document integrity, and environmental safeguards to meet NARA’s requirements for archival readiness. The vendor is responsible for coordinating the physical handling of materials through accurate labeling, appropriate containerization, and documentation that aligns with federal archival workflows. This is a subcontract under the Department of Homeland Security’s Incident Support SECTION(ISS70), with performance centered in Washington, and falls under NAICS code 561450 for support activities for animal production, though the nature of the work clearly aligns with records and document management services. The contract was posted on July 14, 2026, and the scope demands precision in preparing records for transition to federal storage, including adherence to any specific formatting, indexing, or security guidelines dictated by NARA. The work is time-sensitive and requires coordination with federal stakeholders to ensure seamless handling and compliance with federal records retention policies.

POSTED

about 2 months ago

DEADLINE

Fax Document Review and SeparationThe contract titled Fax Document Review and Separation involves the triage, categorization, and secure handling of faxed documents received from disaster survivors, ensuring accurate routing and timely eligibility processing for federal aid and support programs. The work requires meticulous attention to detail to properly identify, sort, and safeguard sensitive personal information contained in these documents, with strict adherence to privacy and security protocols to protect survivor data throughout the entire process. The operations are critical to enabling efficient decision-making by relevant agencies in the aftermath of disasters. This subcontract is issued under the Department of Homeland Security's Incident Support SECTION(ISS70), with performance based in Washington. The North American Industry Classification System code 561499 indicates it falls under Other Support Services, reflecting the specialized administrative and logistical nature of the task. The work supports a broader emergency response framework by ensuring that survivor documentation is processed accurately and confidentially, enabling faster access to critical resources. Although no solicitation number or set-aside details are provided, the contract is positioned to meet urgent operational needs within a federally funded disaster recovery initiative.

All Other Business Support Services

POSTED

about 2 months ago

DEADLINE

Mail Sorting, Insertion, and Postage ApplicationThe contract encompasses the full scope of outbound mail preparation, including printing documents, inserting materials into envelopes, applying postage, and performing USPS-compliant pre-sorting to optimize delivery efficiency. All services are designed to meet rigorous postal standards to ensure timely and cost-effective mail distribution. The work is to be performed in Washington, under the oversight of the Incident Support SECTION ISS70 within the Department of Homeland Security. This subcontract was posted on July 14, 2026, and falls under the NAICS code 561499 for other support services. There is no designated set-aside classification, and the contract does not specify a point of contact or detailed location beyond the city of performance.

All Other Business Support Services

POSTED

about 2 months ago

DEADLINE

Multilingual Translation ServicesThe contract seeks multilingual translation services to support disaster response operations by accurately translating non-English survivor applications and associated supporting documents. The work is critical to ensuring that individuals affected by disasters, regardless of language proficiency, receive timely and equitable access to aid and resources. Translation efforts must maintain the integrity and context of original content to prevent misinterpretation during high-stakes emergency processing. This is a subcontract under the NAICS code 541930 for other professional, scientific, and technical services, awarded through the Incident Support SECTION (ISS70) of the Department of Homeland Security. Services are required to be performed in Washington, with no specific set-aside designation outlined. The contract was posted on July 14, 2026, and is accessible via the SAM.gov platform. The focus is on rapid, high-quality linguistic support to facilitate smooth and accurate administrative handling during crisis scenarios.

Translation and Interpretation Services

POSTED

about 2 months ago

DEADLINE

No viable subcontract or supplier opportunities existThe contract pertains to the provision of outbound mail surge services, which are currently being executed solely by the incumbent contractor using their existing systems and personnel. There are no separate tasks identified within this contract that could be subcontracted or offered as supplier opportunities. The work is associated with the Department of Homeland Security’s Incident Support SECTION (ISS70) and is performed in Washington, with no additional details regarding organizational type, set-aside status, or solicitation number provided. This arrangement indicates a fully integrated service delivery by the current contractor without room for external participation or subcontracting.

POSTED

DEADLINE

Port Stevedoring and Container Handling ServicesThis subcontract for Port Stevedoring and Container Handling Services supports the Department of Homeland Security's Incident Support Section within FEMA Region II. The scope of work involves the loading, unloading, and movement of breakbulk cargo and containers ranging from 20 to 53 feet. The contractor is responsible for providing all necessary Material Handling Equipment and Container Handling Equipment, such as reach stackers and cranes, to ensure the delivery of loaded vessels at the origin and unloaded cargo at the destination. Operational requirements include the provision of personnel who must undergo full background investigations to secure access to DHS and FEMA facilities. The contract falls under NAICS code 488410 and is centered around performance in Washington.

Motor Vehicle Towing

POSTED

DEADLINE

Ocean Going Vessel Transport (CONUS to Caribbean)This subcontract, managed by the Department of Homeland Security's Incident Support Section, involves the sea conveyance of breakbulk cargo and containerized commodities to support FEMA Region II disaster response projects. The contractor is responsible for operating dedicated vessels with a capacity of over 400 containers to transport goods from Continental United States ports to Puerto Rico and the US Virgin Islands, including inter-island delivery to Vieques, Culebra, and Mona. All operations must strictly adhere to Department of Transportation and United States Coast Guard maritime regulations to ensure the safe delivery of cargo to designated Caribbean ports. The contract falls under NAICS code 488510 and is focused on critical logistics support for emergency response efforts in the Caribbean region.

Freight Transportation Arrangement

POSTED

DEADLINE

Ready to Pursue This Opportunity?

Get AI-powered intelligence on this solicitation and the ones like it

Every page of the solicitation package shredded into a compliance breakdown

AI-powered matching based on your capabilities and past performance

Competitor and incumbent history on the requirement

Automated alerts on amendments, Q&A deadlines, and award

Join 650+ contractors already using CLEATUS