Maintenance and Repairs for Exhaust & Ventilating Fans for HIDOE

Invitation for Bids IFB D27-059 is a Guaranteed Maintenance Service Contract issued by the Hawaii State Department of Education to provide comprehensive inspection, troubleshooting, maintenance, and repair of exhaust and ventilating fans at various schools and offices on the Island of Oahu. The scope of work includes rooftop mounted fans, kitchen exhaust fans, air curtains, high access gym exhaust fans, and units in equipment rooms, machine rooms, and bathrooms. The contractor is required to perform recurring maintenance tasks on a semi-annual basis, which include cleaning fan wheels and housings, lubricating motor bearings, checking belt wear and tension, replacing air filters, and inspecting electrical wiring. Additionally, the contract allocates 1,000 estimated hours for extra or as-needed work and requires the contractor to provide emergency response services. The contract will be awarded to the responsive and responsible offeror who submits the lowest total sum bid price. To be considered, bidders must provide a complete offer on all items, including a bid schedule for annual maintenance and hourly labor rates. Qualification requirements include providing at least three professional references, proof of a facility location on Oahu, and compliance with Hawaii State statutes regarding wage certifications for contracts exceeding 25,000 dollars and certificates of good standing. Contractors must also maintain liability and property damage insurance and adhere to all Occupational Safety and Health Administration safety requirements. Bids must be submitted electronically via the HIePRO system by September 29, 2026.